Artists Animation

Production Coordinator

Technical Lead / Support Technician

The Production Coordinator reports to the Production Manager and Producer, serving as vital support for their department and artists, while collaborating with creative Directors and Supervisors. Their primary duties include asset and shot tracking according to the production schedule, and managing client communication for their department. They will oversee specific teams and assist the Production Manager with Shotgrid setup and inter-departmental handoffs. ARTISTS ANIMATION STUDIO is dedicated to creating top-tier digital animation through an empowered artist workforce, fostering excellence, innovation in technology and creative abilities, and a work environment that encourages open communication and challenges.

<h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">PRODUCTION COORDINATOR</h3><p class="my-4 text-gray-700 leading-relaxed">Reporting to the Production Manager and Producer, the Production Coordinator acts as the “life support” for their respective department and artists on the front lines, while working closely with the creative Directors and Supervisors. They are primarily responsible for asset & shot tracking to the production schedule, and front-facing client communication related to their department. As it relates to the Production, the <em>_</em><em> Coordinator will oversee the </em><em>_</em>, <em>_</em><em>, and </em><em>_</em> teams. They will also aid the Production Manager as needed in setting up Shotgrid and facilitating handoffs between departments.</p><p class="my-4 text-gray-700 leading-relaxed">At ARTISTS ANIMATION STUDIO, we create the best in digital animation by utilizing the passion and talent of an empowered artist workforce committed to the pursuit of excellence. We lead through constant innovation in our technology, creative abilities, and production methodology, and through the creation of a work environment where passionate leadership drives our extraordinary talent to achieve artistic excellence. We embrace communication of all forms - artistic and business - with an environment that encourages the free flow of ideas, honest feedback, fair performance evaluation, and challenges from all employees.</p><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">WHAT YOU'LL DO</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Pro-actively retrieve all production assets to prepare the breakdown for their department and determine the output needed for each episode</li><li class="leading-relaxed">Enter required info into Shotgrid and work with department Supervisors to assign workloads and determine priorities</li><li class="leading-relaxed">Track artist output per the scheduled time allotment, providing weekly updates to the Production Manager and Producer while remaining in constant communication with artists on their progress</li><li class="leading-relaxed">Immediately flag and report any foreseen schedule issues to the Production Manager and Producer</li><li class="leading-relaxed">Take notes in departmental sessions and reviews and ensure all artists are present and accounted for</li><li class="leading-relaxed">Liaise with tech support to support artists and the tracking systems they rely on to deliver their work</li><li class="leading-relaxed">Be responsible for asset deliveries to/from the client on all episodes, and for tracking these shipments to the satisfaction of the client. With the assistance of the Studio Technologist, troubleshoot any tech issues impeding or hindering the smooth delivery of assets</li><li class="leading-relaxed">Be an active and present member of the leadership team, promoting team spirit and open communication while keeping the team engaged in the production</li><li class="leading-relaxed">Create and maintain reference documentation for artists and leadership</li><li class="leading-relaxed">Other administrative or production-related duties as assigned by the Production Manager and Producer</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">WHAT WE'RE LOOKING FOR</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Advanced proficiency in Google Suite (Gmail, Calendars, Meet, Sheets, Docs, etc.)</li><li class="leading-relaxed">Advanced proficiency in Google Suite (Gmail, Calendars, Meet, Sheets, Docs, etc.)</li><li class="leading-relaxed">Experience in the animation industry with a baseline understanding of Harmony and/or Adobe Photoshop</li><li class="leading-relaxed">Proactive thinking - you think ahead and can identify roadblocks before they occur</li><li class="leading-relaxed">Extremely organized and constantly looking for ways to improve workflow efficiencies</li><li class="leading-relaxed">A master of multi-tasking with an aptitude for prioritizing to ensure goals and deadlines are met</li><li class="leading-relaxed">Excellent communication skills, both verbal and written - you are open and honest about your teams’ progress and proactively flag any issues</li><li class="leading-relaxed">Ability to problem solve both independently and collaboratively</li><li class="leading-relaxed">Genuine enthusiasm for what you do - passion fuels the creation of exceptional art!</li><li class="leading-relaxed">Fantastic work ethic - you take great pride in the work you produce</li><li class="leading-relaxed">Willingness to learn - you build off constructive feedback with a positive mindset to better your work</li><li class="leading-relaxed">An actively engaged and collaborative contributor to a positive team environment</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">WHAT WE OFFER</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Fully developed state-of-the-art pipeline and tools to support an efficient workflow</li><li class="leading-relaxed">Leadership with a proven track record of building teams with a stellar sense of camaraderie and placing the highest value on the artists behind the art</li><li class="leading-relaxed">A beautiful, bright studio in downtown Kelowna with a private 1000 ft patio space</li><li class="leading-relaxed">A hybrid work model that provides the flexibility to work from home and the office</li></ul>

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<h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Job Overview</h3><p class="my-4 text-gray-700 leading-relaxed">We are looking for a reliable <strong>Office Administrator</strong> to join our studio in Kyiv. You will undertake administrative tasks, ensuring the rest of the staff have adequate support to work efficiently.</p><p class="my-4 text-gray-700 leading-relaxed">The ideal candidate will be competent in prioritizing and working with little supervision. We are looking for someone who is self-motivated and energetic. The office administrator ensures smooth running of our studio!</p><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">What will you do?</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Provide administration support to other staff and different teams as required.</li><li class="leading-relaxed">Work with incoming and outgoing correspondence.</li><li class="leading-relaxed">Compile internal weekly reports.</li><li class="leading-relaxed">Being the first point of contact for visitors, while providing high-quality customer service.</li><li class="leading-relaxed">Keep the reception area/boardroom and kitchen clean and tidy.</li><li class="leading-relaxed">Help coordinate any building or facilities maintenance, both in person and over the phone.</li><li class="leading-relaxed">Confidence in coordinating office activities and operations to secure efficiency and compliance with company policies.</li><li class="leading-relaxed">Maintaining the presentation of the office.</li><li class="leading-relaxed">Organize the office space efficiently.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">What are we looking for?</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">A positive can-do attitude. Someone who shows initiative and an energetic approach to their work, with a strong focus on teamwork.</li><li class="leading-relaxed">A confident and reliable person with strong organizational abilities.</li><li class="leading-relaxed">2 years of experience in the same position.</li><li class="leading-relaxed">Excellent PC skills, including Word, Excel, PowerPoint, Outlook, etc.</li><li class="leading-relaxed">Great written and verbal communication skills.</li><li class="leading-relaxed">Accuracy and a high degree of attention to detail.</li><li class="leading-relaxed">Time management skills.</li><li class="leading-relaxed">Upper Intermediate English.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Work mode</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Onsite.</li><li class="leading-relaxed">This role isn't eligible for relocation & immigration support.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Benefits</h3><p class="my-4 text-gray-700 leading-relaxed">Benefits and perks are tailored to the local market and culture. Our benefits in Kyiv include:</p><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">24 business days of annual leave per calendar year</li><li class="leading-relaxed">6 personal days per calendar year</li><li class="leading-relaxed">Career development and education opportunities within the company</li><li class="leading-relaxed">Premium Private Health Care (with wellness program option)</li><li class="leading-relaxed">Mental well-being program (iFeel)</li><li class="leading-relaxed">Life event bonuses (Employee’s Birthday, Marriage, Child’s Birth…)</li><li class="leading-relaxed">English courses with 50% contribution</li><li class="leading-relaxed">Employee discounts</li><li class="leading-relaxed">Personal Gaming Account</li><li class="leading-relaxed">Coffee, fruits, and snacks in the office</li><li class="leading-relaxed">Company events</li><li class="leading-relaxed">Seniority Awards</li><li class="leading-relaxed">Referral program - You can recommend the best talents to the company and receive a reward</li></ul><p class="my-4 text-gray-700 leading-relaxed">##### Please submit your CV in English to ensure smooth processing and review.</p>

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Production Coordinator

Technical Lead / Support Technician

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