Assembly AI

Executive Assistant & Office Coordinator

API Support Engineer

Senior Field and Campaign Marketing Manager

This full-time, in-office Executive Assistant & Office Coordinator role at AssemblyAI supports the CEO and scales executive operations. Responsibilities are split across office management, executive assistant duties, personal assistant tasks, and company off-site planning. The ideal candidate thrives in fast-paced, high-growth environments and will be a true right hand to the founder/CEO, managing calendars, travel, office logistics, and personal support.

<h1 class="text-3xl md:text-4xl font-extrabold mt-6 mb-4 text-gray-900 tracking-tight">About AssemblyAI</h1><p class="my-4 text-gray-700 leading-relaxed">At AssemblyAI, we’re building at the forefront of Speech AI, creating powerful models for speech-to-text and speech understanding available through a straightforward API. With more than 200,000 developers building on our API and over 5,000 paying customers, AssemblyAI is helping unlock and support the next generation of powerful, meaningful products built with AI.</p><p class="my-4 text-gray-700 leading-relaxed">Progress in AI is moving at an unprecedented pace– and our team is made up of experts in AI research that are focused on making sure that our customers are able to stay on the cutting edge, with production-ready AI models that are constantly updating and improving as our team continues to improve accuracy, latency, and what’s possible with Speech AI. Our models consistently rank highest in industry benchmarks for accuracy, outperforming models from Google and Amazon, and up to 30% fewer hallucinations than OpenAI’s Whisper. Our models power more than 2 billion end-user experiences each day, helping companies better understand customer feedback, run more productive meetings with automated meeting notes, and helping improve childhood literacy via ed tech tools.</p><p class="my-4 text-gray-700 leading-relaxed">We’ve raised funding by leading investors including Accel, Insight Partners, Y Combinator’s AI Fund, Patrick and John Collision, Nat Friedman, and Daniel Gross. We’re a remote team looking to build one of the next great AI companies, and are looking for driven, talented people to help us get there!</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">About the Role</h2><p class="my-4 text-gray-700 leading-relaxed">We’re looking for a highly organized, resourceful Executive Assistant (EA) to support our CEO and help scale executive operations at AssemblyAI. This is a critical role for someone who thrives in fast-paced, high-growth environments and is excited about being a true right hand to a founder/CEO.</p><p class="my-4 text-gray-700 leading-relaxed">This is a <strong>full-time, in-office role based in New York City</strong>, expected to be in-office five days a week. The role combines classic EA responsibilities with office and personal support, and event planning responsibilities.</p><p class="my-4 text-gray-700 leading-relaxed">You’ll split your time across four key scopes:</p><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed"><strong>Office Management (25%)</strong></li><li class="leading-relaxed"><strong>Executive Assistant support (25%)</strong></li><li class="leading-relaxed"><strong>Personal Assistant tasks (25%)</strong></li><li class="leading-relaxed"><strong>Company Off-site Planning (25%)</strong></li></ul><p class="my-4 text-gray-700 leading-relaxed">This is a fantastic opportunity for someone looking to grow in an executive support role while working closely with top leadership at one of the fastest-growing AI companies.</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">What You’ll Do:</h2><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Office Management (25%)</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Manage the SoHo office: vendors, stock/supplies, facilities, space layout, hospitality, packages</li><li class="leading-relaxed">Own invoice and budget tracking for snacks, IT equipment, and swag orders</li><li class="leading-relaxed">Greet guests and ensure a smooth office experience for team members and visitors</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Executive Assistant (25%)</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Manage a zero-conflict, high-volume calendar for the CEO</li><li class="leading-relaxed">Book domestic & international travel (air/rail/hotel) and prepare detailed itineraries</li><li class="leading-relaxed">Draft internal communications and ensure timely follow-up on key action items and priorities</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Personal Assistant (25%)</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Assist with a variety of personal logistics to help streamline the CEO’s day-to-day life</li><li class="leading-relaxed">Coordinate household scheduling (Brooklyn-based), including vendor appointments, car maintenance, and reservations</li><li class="leading-relaxed">Handle online returns, local errands, and ad hoc personal tasks as needed</li><li class="leading-relaxed">Manage highly sensitive personal information with the utmost discretion and professionalism</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Off-site Planning (25%)</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Design, budget, and execute company and leadership off-sites (50–100 attendees)</li><li class="leading-relaxed">Own logistics end-to-end: venue sourcing, contracts, run-of-show, vendor management</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">What You’ll Need</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">3+ years supporting C-level executives in fast-paced environments (tech/startups preferred)</li><li class="leading-relaxed">Strong communication, organizational, and multitasking skills</li><li class="leading-relaxed">Experience handling highly confidential information with discretion</li><li class="leading-relaxed">Comfort with ambiguity, eagerness to take initiative and run with projects</li><li class="leading-relaxed"><strong>Power user with modern tech stack</strong> — including Google Workplace, Slack, Zapier, ChatGPT</li><li class="leading-relaxed">Comfortable with some <strong>travel</strong> and <strong>evening/weekend support</strong> for events like hackathons, company dinners, or off-sites</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Bonus Points</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Experience working directly with a CEO or founder</li><li class="leading-relaxed">Familiarity with AI, developer platforms, or B2B SaaS</li><li class="leading-relaxed">Strong interest in workplace culture, event planning, or hospitality</li></ul><p class="my-4 text-gray-700 leading-relaxed"><strong>Pay Transparency:</strong></p><p class="my-4 text-gray-700 leading-relaxed">AssemblyAI strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for our team. Our salary ranges are based on paying competitively for our size, stage, and industry, and are one part of many compensation, benefit, and other reward opportunities we provide.</p><p class="my-4 text-gray-700 leading-relaxed">There are many factors that go into salary determinations, including relevant experience, skill level, qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but we are also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, we will communicate any updates in the expected salary range.</p><p class="my-4 text-gray-700 leading-relaxed">The provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range which will be communicated to candidates throughout the interview process.</p><p class="my-4 text-gray-700 leading-relaxed">Salary range: $108,000k - $120,000k</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Working at AssemblyAI</h2><p class="my-4 text-gray-700 leading-relaxed">We are a small but mighty group of startup veterans and experienced AI researchers with over 20 years of expertise in Machine Learning, Speech Recognition, and NLP. As a fully remote team, we’re looking for people to join our team who are ambitious, curious, and lead with integrity. We’re still in the early days of AI and of AssemblyAI’s journey, and are looking for teammates who won’t just fit in, but will help us define and build our company culture.</p><p class="my-4 text-gray-700 leading-relaxed">We’re committed to creating a space where our employees can bring their full selves to work and have equal opportunity to succeed. No matter your race, gender identity or expression, sexual orientation, religion, origin, ability, age, veteran status, if joining this mission speaks to you, we encourage you to apply!</p><p class="my-4 text-gray-700 leading-relaxed"><strong>Keep Exploring AssemblyAI:</strong></p><p class="my-4 text-gray-700 leading-relaxed"><a href="https://www.youtube.com/@AssemblyAI" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Check us out on YouTube!</a></p><p class="my-4 text-gray-700 leading-relaxed"><a href="https://www.assemblyai.com/research/universal-1" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Learn more about AI models for speech recognition</a></p><p class="my-4 text-gray-700 leading-relaxed"><a href="https://www.assemblyai.com/products/core-transcription" target="<em>blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Core Transcription</a> | <a href="https://www.assemblyai.com/products/audio-intelligence" target="</em>blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Audio Intelligence</a> | <a href="https://www.assemblyai.com/blog/lemur-early-access/" target="<em>blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">LeMUR</a> | <a href="https://www.assemblyai.com/playground/source" target="</em>blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Try the Playground</a></p><p class="my-4 text-gray-700 leading-relaxed"><a href="https://www.assemblyai.com/blog/announcing-our-50m-series-c-to-build-superhuman-speech-ai-models/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Our $50M Series C fundraise</a></p>

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Fox Factory

PVD Entry Production

Garena

Business Development and Partnerships Experienced (Individual Contributor)

CNC Machine Operator

Influencer Manager

Strategic Researcher

Assembler

Quality Control Technician

Service Operations Associate

Order Fulfillment Associate

FOX Factory designs, engineers, manufactures and markets performance-defining products and systems for customers worldwide. Our premium brand products are used primarily on bicycles, side-by-side vehicles, on-road vehicles, off-road vehicles and trucks, ATVs, snowmobiles, specialty vehicles, motorcycles, and commercial trucks. As an Assembler, you will assemble products by following blueprints and other specifications, creating assembly procedures, and verifying quantities and quality of completed items. We offer competitive wages, great benefits, and a fun team environment.

Forklift Driver

Sr CMM Programmer (1st Shift)

Service Writer

<h1 class="text-3xl md:text-4xl font-extrabold mt-6 mb-4 text-gray-900 tracking-tight">What We Do</h1><p class="my-4 text-gray-700 leading-relaxed"><em>FOX Factory designs, engineers, manufactures and markets performance-defining products and systems for customers worldwide. Our premium brand, performance-defining products and systems are used primarily on bicycles, side-by-side vehicles, on-road vehicles with and without off-road capabilities, off-road vehicles and trucks, all-terrain vehicles, snowmobiles, specialty vehicles and applications, motorcycles, and commercial trucks. Some of our products are specifically designed for and marketed to a variety of leading cycling and powered vehicle original equipment manufacturers ("OEMs"), while others are distributed to consumers through a global dealer and distribution network. Fox Factory Holding Corp. is the holding company of FOX Factory, Inc. and is publicly traded (FOXF) on Nasdaq.</em></p><h1 class="text-3xl md:text-4xl font-extrabold mt-6 mb-4 text-gray-900 tracking-tight">Why you should join us</h1><p class="my-4 text-gray-700 leading-relaxed">Not only do we provide competitive wages, you will also have access to great benefits and employee</p><p class="my-4 text-gray-700 leading-relaxed">discounts. But more importantly, it’s a fun environment where we truly enjoy working as a team and</p><p class="my-4 text-gray-700 leading-relaxed">bringing great products to our customers!</p><p class="my-4 text-gray-700 leading-relaxed">If this sounds like something you would love to do, and a place you want to be a part of, get in touch</p><p class="my-4 text-gray-700 leading-relaxed">with us by submitting your application. We look forward to hearing from you!</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Position Summary:</h2><p class="my-4 text-gray-700 leading-relaxed">Assembles products by following blueprints and other written and verbal specifications.</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Position Responsibilities:</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Creates plan for assembly procedures, following specifications and using knowledge gained by experience.</li><li class="leading-relaxed">Assembles by hand, uses hand tools or portable powered tools, and/or operates equipment as necessary in order to produce or process products.</li><li class="leading-relaxed">Verify the correct quantities of component parts and quality checking completed items, manage parts inventory and use hand tools and mechanical equipment to produce structurally sound products and structures.</li><li class="leading-relaxed">Documents actions by competing production and quality forms properly and efficiently.</li><li class="leading-relaxed">Comply with all local, state, and federal laws and compliance.</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Specific Knowledge, Skills or Abilities Required:</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Meticulous attention to detail</li><li class="leading-relaxed">Ability to meet and establish deadlines.</li><li class="leading-relaxed">Ability to work independently and as a team</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Position Qualifications:</h2><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Education:</h3><p class="my-4 text-gray-700 leading-relaxed">HS diploma or equivalent</p><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Experience:</h3><p class="my-4 text-gray-700 leading-relaxed">No experience required, but 1+ years of relevant manufacturing experience preferred</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Work Environment and Physical Requirements:</h2><p class="my-4 text-gray-700 leading-relaxed">Manufacturing Environment</p><p class="my-4 text-gray-700 leading-relaxed">Lift up to 50 lbs. regularly</p><p class="my-4 text-gray-700 leading-relaxed">Requires walking, standing, bending and lifting for long periods of time</p><p class="my-4 text-gray-700 leading-relaxed">Vision abilities required to validate and enter data on computer</p><p class="my-4 text-gray-700 leading-relaxed"><em>Disclaimer</em>: This list does not represent all physical demands. Descriptions are representative of those that must be met by employee to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions.</p><p class="my-4 text-gray-700 leading-relaxed"><em>Note</em>:</p><p class="my-4 text-gray-700 leading-relaxed">FOX provides equal employment opportunities for all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, physical disability (including HIV and AIDS), mental disability, results of genetic testing, or service in the military, or any other characteristic protected by the laws or regulations of any jurisdiction in which we operate. We base all employment decisions –including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, layoffs, terminations and social/recreational programs – on merit and the principles of equal employment opportunity.</p><p class="my-4 text-gray-700 leading-relaxed">Fox offers an excellent compensation package and wide-ranging opportunities for professional development. Medical, Dental, Vision, Health Spending and Dependent Care Savings Accounts, Disability and Life Insurance benefit programs are available, as is a 401k plan with employer matching. Eligibility for all benefit programs is defined by the applicable plan document or employee handbook.</p>

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This assessment gives us an idea of your C++ skills- Companies that evaluate this skillset in interviews: Rockstar Games, Ubisoft, Mayhem Studios, etc.- 10 Multiple Choice questions- Average time to complete: 7 to 10 minutes

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Data Structures and Algorithms

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Programming Patterns

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