Everlaw

Proposal Specialist

Staff or Principal Database Engineer

Staff/Principal AI Engineer

Senior Accountant

Director of Customer Success

People Operations Program Manager

Associate Product Marketing Manager

Manager, Product Lead

Everlaw is seeking a Proposal Specialist to manage the day-to-day project management and process execution of RFP, RFI, and related questionnaire responses, focusing on public sector and complex private-sector deals. This role involves coordinating cross-functional contributors, managing timelines, and ensuring high-quality, compliant, and on-brand responses. The specialist will orchestrate the entire RFx lifecycle, including scheduling, meetings, and review cycles, while partnering with sales teams and SMEs. Additionally, the role optimizes processes and technology, utilizing tools like SiftHub and AI assistants for first-pass responses, compliance checks, and content organization, refining content with SMEs, and capturing reusable knowledge to enhance efficiency and predictability.

Enterprise Account Executive

We are seeking a Proposal Specialist who will own the day‑to‑day project management and process execution of our RFP, RFI, and related questionnaire responses, with a particular focus on public sector and complex private‑sector deals. You’ll coordinate cross‑functional contributors, manage timelines and dependencies, and ensure high‑quality, compliant, and on‑brand responses go out the door on time.Over the past year, this role has evolved from primarily writing individual answers to orchestrating the entire RFx lifecycle: building schedules, running kickoff and check‑in meetings, tracking review cycles, and partnering with sales teams and SMEs to keep long‑cycle opportunities moving without last‑second “fire drills.”You will also be a key process and technology optimizer for the proposals function. That includes using and improving tools like SiftHub and AI assistants (e.g., Gemini) for first‑pass responses, compliance checks, and content organization; then triaging and refining that content with SMEs to ensure quality, accuracy, and compliance; tuning prompts and templates; and capturing reusable knowledge so each new RFx is faster, more predictable, and more effective than the last.<h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Getting started</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals.</li><li class="leading-relaxed">We’re excited for you to learn, grow, and contribute right away. We trust that you’ll bring experience and knowledge that will uplift and uplevel the team, but we don’t expect you to know everything on Day 1.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Key Responsibilities</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Own end‑to‑end RFx project management: Manage each assigned RFx (RFPs, RFIs, security & AI questionnaires, vendor assessments, etc.) as a discrete project, from intake through submission. Define and own assignment and tracking of  timelines, milestones, and owners, and keep all contributors aligned.</li><li class="leading-relaxed">Drive a scalable, high‑quality proposal process: Develop and keep updated; templates, proposal outlines, compliance matrices, and schedules to facilitate the proposal development process and meet submission deadlines, with a particular emphasis on consistency across public‑sector solicitations..</li><li class="leading-relaxed">Leverage and optimize AI and proposal tools: Use SiftHub and similar tools to generate first‑pass responses, manage RFx matrices, and perform compliance checks; triage and refine AI‑generated content in collaboration with subject matter experts while ensuring content is able to be reused in the future.</li><li class="leading-relaxed">Coordinate stakeholders: Partner with internal and external stakeholders to draft, route, and refine responses to detailed client deliverables</li><li class="leading-relaxed">Enable cross‑functional collaboration: Collaborate closely with account executives, solutions architects, and other stakeholders to align proposal strategy, tailor messaging to the client’s use case, and ensure that pricing, SOW language, and technical responses are internally consistent.</li><li class="leading-relaxed">Continuously improve how we work: Stay informed about industry trends in proposal management, public sector procurement, and legal tech / AI, sharing relevant insights with the team to refine our content and approach over time.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">About you</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">You have 1–3 years of experience in a project‑oriented, multi‑stakeholder environment role such as proposals, project management, sales operations, consulting, legal operations, technical writing, or a similar field. Direct RFx experience is a plus, but not strictly required for the right early‑career candidate.</li><li class="leading-relaxed">You are highly organized and process‑driven, comfortable managing multiple concurrent projects, deadlines, and stakeholders without dropping details, especially in long‑cycle public sector or enterprise deals.</li><li class="leading-relaxed">You have excellent writing, editing, and proofreading skills, with the ability to turn complex technical and legal information into clear, concise, and persuasive responses tailored to the audience.</li><li class="leading-relaxed">You are curious and comfortable with technology and AI, eager to experiment with tools like SiftHub, Gemini, and other AI assistants to improve quality and efficiency while maintaining sound judgment about when human review is required.</li><li class="leading-relaxed">You enjoy working cross‑functionally, building strong relationships with sales, solutions architecture, security & trust, legal, product, and finance, and you are adept at “chasing” inputs with empathy and clear communication rather than escalation.</li><li class="leading-relaxed">You are comfortable pushing back or asking clarifying questions when requests are unclear, incomplete, or risk over‑commitment, and you strive to protect both Everlaw and our customers by grounding responses in fact.</li><li class="leading-relaxed">You are authorized to work in the United States; please note that at this time, Everlaw is not sponsoring visas for this role.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Pluses</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Experience with proposal management software such as SiftHub, Responsive, Loopio, or similar tools.</li><li class="leading-relaxed">Exposure to public sector procurement (federal, state, or local government), including familiarity with RFP/RFI structures and evaluation criteria.</li><li class="leading-relaxed">Background or strong interest in AI, data privacy, or security as they relate to SaaS platforms.</li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Benefits</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">The expected hourly rate range for this role is between $42.79 and $53.85. The final offered hourly rate will be dependent upon many factors including the candidate’s experience and skills. The base pay range is subject to change in the future.</li><li class="leading-relaxed">Equity program</li><li class="leading-relaxed">401(k) retirement plan with company matching</li><li class="leading-relaxed">Health, dental, and vision</li><li class="leading-relaxed">Flexible Spending Accounts for health and dependent care expenses</li><li class="leading-relaxed">Paid parental leave and approximately 10 days (80 hours) per year of sick leave</li><li class="leading-relaxed">Seventeen paid vacation days plus 11 federal holidays</li><li class="leading-relaxed">Membership to <a href="https://www.joinmodernhealth.com/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Modern Health</a> to help employees prioritize mental health and wellness</li><li class="leading-relaxed">Annual allocation for Learning & Development opportunities and applicable professional membership dues</li><li class="leading-relaxed">Company-sponsored life and disability insurance</li><li class="leading-relaxed">Find out more about our <a href="https://www.everlaw.com/careers/employee-benefits/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Benefits and Perks</a></li></ul><h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">Perks</h3><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Work in our downtown Washington D.C. or midtown New York City office</li><li class="leading-relaxed">Equity program</li><li class="leading-relaxed">Flexible work-from-home days on Tuesdays and Fridays</li><li class="leading-relaxed">Monthly home internet reimbursement</li><li class="leading-relaxed">Select your preference of hardware (Mac or PC) and customize your desk setup</li><li class="leading-relaxed">Enjoy a wide variety of snacks and beverages in the office</li><li class="leading-relaxed">Bond over company-wide out-of-the-box events and fun activities with your team</li><li class="leading-relaxed">Time off for company-sponsored volunteer events and 4 paid hours per quarter to volunteer at a charitable organization of your choice</li><li class="leading-relaxed">Take advantage of learning and career development opportunities</li><li class="leading-relaxed">Ranked #9 on Glassdoor's Best Places to Work 2023 for US small and medium companies</li><li class="leading-relaxed">One of <a href="https://blog.wealthfront.com/career-launching-companies-list/#companies-list" target="blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Wealthfront’s 2021 Career Launching Companies</a>, and ranked #2 on the “<a href="https://www.everlaw.com/blog/2022/05/05/2022-bay-area-best-places-to-work/" target="blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">2022 Bay Area Best Places to Work</a>” list by the San Francisco Business Times and the Silicon Valley Business Journal</li><li class="leading-relaxed">One of <a href="https://www.prnewswire.com/news-releases/everlaw-named-to-fast-companys-50-most-innovative-companies-for-2022-301497930.html" target="blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Fast Company’s World's Most Innovative Companies for 2022</a> and proud contributor of free ediscovery resources to benefit the greater good through <a href="https://www.everlaw.com/everlaw-for-good/" target="blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">“Everlaw for Good”</a></li><li class="leading-relaxed">#LI-BL1</li><li class="leading-relaxed">#LI-Hybrid</li></ul>Pursue Truth While Finding YoursAt Everlaw, we are deeply invested in pursuing the truth, for our clients and for our employees. We know that when you’re empowered to pursue your passions, it is reflected in the work. That’s why we’re committed to the professional growth of all our team members, offering an annual learning and development stipend and regular career check-ins with managers. If you’re looking for a place that values passion, integrity, and a desire to learn, we’d love to hear from you!<a href="https://www.everlaw.com/company/mission/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">​​About Everlaw</a>We help law firms, government agencies, and corporations sift through millions of documents of evidence in big lawsuits and investigations to find the proverbial smoking gun (or needle in the haystack -- pick your metaphor). It's a multi-billion dollar space typically dominated by service-oriented vendors, and we're coming at it with cutting-edge technology and elegant design. It's working, and we've been growing very rapidly: we host hundreds of terabytes of data and work with all 50 state Attorneys General and hundreds of law firms on some of the most high-profile cases litigated today.Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity, including the <a href="https://leginfo.legislature.ca.gov/faces/codesdisplaySection.xhtml?lawCode=LAB&sectionNum=1197.5." target="blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">California Equal Pay Act</a>. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.We collect and process the personal information you provided along with your job application in accordance with our <a href="https://www.everlaw.com/applicants-privacy-policy/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Applicants Privacy Notice and Notice at Collection</a>.When preparing to engage with Everlaw as a candidate, you may use AI tools for research, polishing application materials, and interview prep. However, any assessments (unless explicitly stated), remote interviews or live interviews must be completed independently without AI support. By submitting your application, you agree to adhere to these rules. Here's the link to our <a href="https://www.everlaw.com/careers/candidate-ai-policy/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">full policy</a>, and please reach out with any questions!We use Covey as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Covey complies with NYC Local Law 144. We began using Covey Scout for Inbound on the 9th of June, 2025.

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Proposal Specialist

Staff or Principal Database Engineer

Proposal Specialist

Staff/Principal AI Engineer

Senior Accountant

Director of Customer Success

People Operations Program Manager

Associate Product Marketing Manager

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Job Details