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Haven Studios Inc

Finance & Operations Coordinator

Community Content Manager- Haven

Online Programmer

Audio Designer

Haven Studios is seeking a Finance & Operations Coordinator to join their team in Montreal. This role involves working closely with the Finance Lead, Senior Outsourcing Producer, and legal team to manage financial data, ensure organizational finances are in order, and facilitate the entire purchasing process. Key responsibilities include contract management, purchase order creation, accounts payable processing, month-end support, expense report coordination, and government reporting. The ideal candidate will demonstrate initiative, professionalism, and a strong attention to detail.

Haven Studios is a game development studio headquartered in Montreal. In May 2021, we embarked on a journey to start Haven as a small team with big ambitions. Our goal was to build a studio of exceptional people where together we could make the kind of games we’ve always wanted to create – games we’ve longed to play. At Haven, we believe that kindness, adaptability and fearless optimism make space for creative excellence. We are a hybrid studio that supports flexibility, focus and collaboration for our teams.Haven joined the PlayStation Studios family as the first Sony game development team in Canada in 2022.We have made amazing progress in a short time thanks to our talented, passionate team and their excellent contributions. Our first game, a competitive action heist, is in development for PlayStation and PC. Come help us build a grounded, dynamic and evolving world focused on freedom, thrill and playfulness that will entertain and engage players for years to come.<h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Position – Finance & Operations Coordinator</h2>We are looking for a Finance & Operations Coordinator to join our team who consistently demonstrates initiative, a sense of pride in their work and professionalism. The Finance & Operations Coordinator will work closely with the Finance Lead, Senior Outsourcing Producer, legal team and collaborate with various departments to gather and analyze various financial data to ensure an organization’s finances are in order as well as facilitate the full purchasing process.<h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Reporting</h2>The Finance & Operations Coordinator will report to the Head of Operations and work closely with the Finance Lead.<h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Responsibilities and Duties</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Contract Management: Prepare, review, and track contracts with vendors, freelancers, and partners; ensure timely execution and filing.</li><li class="leading-relaxed">Purchase Orders (POs): Create and manage POs, ensuring accuracy, approvals, and alignment with budgets.</li><li class="leading-relaxed">Accounts Payable: Process vendor invoices, coordinate payments, and maintain accurate records of payables.</li><li class="leading-relaxed">Month-End Support: Assist with bank reconciliations, accruals, and journal entries; collaborate with the finance team to ensure accurate month-end reporting.</li><li class="leading-relaxed">Expense Reports: Coordinate employee expense submissions, review for compliance, and answer related questions.</li><li class="leading-relaxed">Corporate Credit Cards: Monthly reconciliations and submissions.</li><li class="leading-relaxed">Government Reporting: Submit GST/HST & QST, and tax instalments.</li><li class="leading-relaxed">Vacation Tracking: Maintain up-to-date records of employee vacation balances and approvals.</li><li class="leading-relaxed">Reporting: Prepare and distribute monthly financial and operational reports as needed.</li><li class="leading-relaxed">Continuous Improvement: Identify and implement process improvements in financial workflows and documentation.</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Minimum Qualifications</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Diploma or degree in Accounting, Finance, Business Administration, or a related field.</li><li class="leading-relaxed">3+ years of experience in a finance, accounting, or operations role (preferably in a creative or tech environment).</li><li class="leading-relaxed">Strong attention to detail and organizational skills.</li><li class="leading-relaxed">Proficiency with accounting software (e.g., SAP, Coupa) and Excel/Google Sheets.</li><li class="leading-relaxed">Excellent communication and teamwork skills.</li><li class="leading-relaxed">Understanding of basic accounting principles (accruals, journal entries, reconciliations).</li><li class="leading-relaxed">Bilingual.</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Preferred Qualifications</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Experience in the video game, entertainment, or tech industry.</li><li class="leading-relaxed">Familiarity with contract workflows or project management tools (e.g., Asana, Jira, or Notion).</li><li class="leading-relaxed">Enthusiasm for games and supporting creative teams!</li></ul>

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##### What you will doAbout the roleWe are looking for an Office Manager to join our Berlin team. This person plays a key role in ensuring the smooth, efficient, and professional operation of our workplace. This position is responsible for managing day-to-day office activities, supporting staff and leadership, and maintaining a positive and productive work environment.The ideal candidate is highly organized, proactive, and resourceful, with excellent communication skills and a strong attention to detail.This role is onsite and you will be working from our coworking space. <a href="https://www.fullnode.berlin/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Full Node</a>is the space for blockchain and web 3.0 initiatives to work and collaborate. As Europe’s largest co-working space for web 3.0 technology, Full Node features private offices, fixed desks, and an open area which hosts regular, vibrant meetups from projects at the forefront of the space. Gnosis opened Full Node in early 2018 to create a space for development and collaboration as we build the future together. Home to over 20 companies, you’ll find a center of decentralized technology in Berlin.<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Support/make travel arrangements</li><li class="leading-relaxed">Manage teams' budgets and company expenses</li><li class="leading-relaxed">Support Finance team with expenses</li><li class="leading-relaxed">Organize internal events/meetings</li><li class="leading-relaxed">Manage office orders/requests/subscriptions</li><li class="leading-relaxed">Assist the teams with office-related requests</li><li class="leading-relaxed">Manage the company's equipment/swag inventory</li><li class="leading-relaxed">Manage the company's annual calendar</li><li class="leading-relaxed">Support and backup the Front Desk team</li><li class="leading-relaxed">Assist C-level executives with reports</li><li class="leading-relaxed">Manage the mail</li></ul>##### Who you are<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">You have experience as an Office Manager or in an administrative role</li><li class="leading-relaxed">You have excellent organizational and management skills, with an ability to think proactively and prioritize tasks</li><li class="leading-relaxed">You have excellent verbal and written communication skills</li><li class="leading-relaxed">You have strong interpersonal skills</li><li class="leading-relaxed">You are proactive, flexible/adaptable and able to work in a progressive and fast-paced environment</li><li class="leading-relaxed">You have an excellent command of English</li><li class="leading-relaxed">It is a plus: fluency in German</li></ul>##### What we can offer you<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Personal Development: Pursue your professional goals with our support, including personal education budgets and conference allowances. We invest in your growth and learning.</li><li class="leading-relaxed">Innovation and Experimentation: Interested in exploring new ideas? Dedicate your Friday afternoons to research or work on a side project within our ecosystem. We encourage creativity and experimentation.</li><li class="leading-relaxed">Flat Hierarchy: Navigate with ease in our organization. Our flat hierarchy ensures your ideas and contributions are valued and heard, without getting lost in a complex structure.</li><li class="leading-relaxed">State-of-the-Art Equipment: Receive the latest hardware and all the tools you need. We make sure you're well-equipped to do your best work.</li><li class="leading-relaxed">Growth and Opportunity: Grow with us in an exciting industry. As Gnosis rapidly expands, so do the opportunities for you to make a significant impact. 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Finance & Operations Coordinator

Community Content Manager- Haven

Online Programmer

Audio Designer

Job Details