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Procurement & Admin Coordinator (Mandarin-Speaking)

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The Procurement & Admin Coordinator will be responsible for sourcing and purchasing items (tech accessories, office furniture, educational tools, etc.) for programs and spaces. This role involves researching suppliers, comparing prices, managing purchasing processes (quotations, negotiations, bulk orders), building and maintaining supplier relationships, maintaining accurate stock records, organizing documentation related to orders, and coordinating with internal teams. The candidate will also support general office administration and translate basic documents and emails between Mandarin and English.

Legal/Finance Manager

Job Title: Procurement &amp; Admin Coordinator (Mandarin-Speaking) Location: Edinburgh, Scotland&nbsp; Employment Type: Permanent Full time (Office based) role. Organisation: Humanitarian Operations – A Children's Education Charity&nbsp;About Us&nbsp;We are a nonprofit organisation dedicated to providing free, high-quality education to children in need. Our work is grounded in the belief that every child deserves the opportunity to learn and thrive. As we continue to grow, we are looking for a dedicated and detail-oriented Procurement &amp; Admin Coordinator to support our operations with sourcing, purchasing, and administrative tasks.&nbsp;Role Summary&nbsp;The Procurement &amp; Admin Coordinator will play a key role in identifying and sourcing high-quality, cost-effective items (tech accessories, office furniture, educational tools, etc.) for our programs and spaces. The ideal candidate is proactive, highly organised, research-driven, and fluent in Mandarin and English, to liaise effectively with our suppliers in China.&nbsp;Key Responsibilities&nbsp;Research &amp; Procurement<ul><li style="text-align:justify;">Research and identify the best suppliers, products, and prices for a wide range of items, including tech gadgets, office furniture, school supplies, and more.</li><li style="text-align:justify;">Compare pricing, quality, shipping options, and supplier reliability.</li><li style="text-align:justify;">Manage purchasing processes including quotations, negotiations, and bulk orders—primarily from China.</li><li style="text-align:justify;">Build and maintain supplier relationships, ensuring smooth communication and timely deliveries.</li></ul>Administrative Support<ul><li style="text-align:justify;">Maintain accurate stock records and track inventory levels.</li><li style="text-align:justify;">Organize documentation related to orders, invoices, and shipping.</li><li style="text-align:justify;">Coordinate with internal teams to anticipate and fulfill procurement needs.</li><li style="text-align:justify;">Support general office administration such as scheduling deliveries, managing petty cash, and filing digital records.</li></ul>Communication<ul><li style="text-align:justify;">Communicate with Chinese-speaking suppliers, ensuring clear understanding of order specifications and timelines.</li><li style="text-align:justify;">Translate basic documents and emails as needed between Mandarin and English.</li></ul>Qualifications<ul><li style="text-align:justify;">Proficiency in Mandarin (spoken and written) and English is required.</li><li style="text-align:justify;">Experience in procurement, product research, supply chain, or administrative roles preferred.</li><li style="text-align:justify;">Strong internet research skills; ability to analyse and compare products efficiently.</li><li style="text-align:justify;">Familiarity with Chinese e-commerce platforms (e.g., Alibaba, Aliexpress) is a plus.</li><li style="text-align:justify;">Excellent attention to detail and organisational skills.</li><li style="text-align:justify;">Passion for working with a nonprofit focused on children's education is highly valued.</li></ul>What We Offer<ul><li style="text-align:justify;">A meaningful role contributing to a cause that transforms children's lives.</li><li style="text-align:justify;">Flexible work environment and a supportive, purpose-driven team.</li><li style="text-align:justify;">Opportunities to grow and take on more responsibility as the organisation expands.</li></ul>About HOPE &nbsp;  &nbsp;Humanitarian Operations (HOPE), was established in 2004 and is dedicated to eradicating educational inequality. Every child in the world should have equal opportunity to become numerate and have the ability to read and type, regardless of their background or nationality, and without prejudice.  &nbsp; &nbsp;This should be done using the latest entertainment technology, thus enabling each lesson to come to life and envelop children, globally for free for those who cannot contribute financially. &nbsp; &nbsp;We are rapidly growing our team and we are looking for like-minded individuals to bring their skills to push our mission forward. We value teamwork, honesty, and flexibility in the workplace, and create an environment for everyone to flourish.   &nbsp;      &nbsp;What is it like to work at HOPE?      &nbsp;  &nbsp;At Humanitarian Operations, we do things a little differently. We are done with corporate hierarchies and work in an agile, start-up, fashion. We celebrate everyone’s individuality and ideas as exactly what they are: valuable!  &nbsp;  &nbsp;The work culture at HOPE is collaborative and relaxed. We encourage feedback and support each other to solve problems–always striving to be the best we can be. We are driven by a passion for quality and delivering outstanding products.    &nbsp;  &nbsp;We don’t believe in micro-management; we believe in supporting everyone to reach their best potential and practise using the most efficient and innovative solutions. HOPE is not just a place of work. It is a place of growth, learning, and development. We are co-creating a new world and having fun whilst doing it. We want to challenge everyone in positive and creative ways every day so we can all evolve together. &nbsp;

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The Executive Support Specialist will support the Axon President in the Boston office, ensuring smooth and efficient day-to-day operations. This role involves managing local logistics, administrative support for key executives, preparing for meetings, greeting visitors, managing events, and handling confidential information. The specialist will work closely with the Senior Executive Assistant based in Arizona. The role is full-time and on-site in Boston.

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<div><h4>Join Axon and be a Force for Good.</h4> At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other. Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.</div><div>Your Impact We are seeking a highly dependable, proactive, and resourceful Executive Support Specialist to support the Axon President in our Boston office. This individual will serve as the President’s right-hand person on the ground, ensuring that day-to-day operations run smoothly and efficiently. This is a high-trust, high-impact role that requires someone who is service-oriented, detail-focused, and eager to maximize the productivity of our Executive team. You will work closely with the President’s Senior Executive Assistant (based in Arizona) to ensure seamless operational and administrative support. This position is required to be based in the Boston office full-time (5 days/week). What You’ll Do <ul> <li>Serve as the in-office support for the President, managing all local logistics and day-to-day support needs.</li> <li>Offer administrative support to key Axon executives visiting the Boston office</li> <li>Prepare for in-person meetings and events with the President (e.g., printing candidate resumes, setting up A/V equipment, etc).</li> <li>Greet and host internal and external visitors at the office</li> <li>Manage local events and logistics for meetings, including catering, supplies, and room setup</li> <li>Support the Senior Executive Assistant for the President (based out of Scottsdale) with administrative needs and scheduling</li> <li>Manage and support leadership expenses and approvals</li> <li>Manage ticket allocation and communications for company events (e.g. local event tickets)</li> <li>Plan and coordinate details for events and team off-sites</li> <li>Anticipate the President’s needs and proactively address issues before they arise</li> <li>Effectively communicate with executives, leaders and team members across the organization</li> <li>Handle business, company, and personnel details of a highly confidential and sensitive nature</li> </ul> What You Bring <ul> <li>Experience supporting senior executives</li> <li>Superb attention to detail, strong planning and organization skills, and the ability to multi-task, prioritize, and deliver in a fast-paced, dynamic environment</li> <li>Dependable, reliable, flexible, honest, and trustworthy with the ability to maintain a high level of professionalism and confidentiality at all times</li> <li>Ability to manage, prioritize and advance numerous mission critical projects simultaneously</li> <li>Proficient in using Microsoft Office applications</li> <li>Focus on quality and adherence to deadlines</li> <li>Excellent written and verbal communication skills</li> <li>Passion for Axon’s mission and values and enthusiasm to learn and grow with the company</li> </ul> &nbsp; <h4>&nbsp;</h4> <h4>Benefits that Benefit You</h4> <ul> <li>Competitive salary and 401k with employer match</li> <li>Discretionary paid time off</li> <li>Paid parental leave for all</li> <li>Medical, Dental, Vision plans</li> <li>Fitness Programs</li> <li>Emotional &amp; Mental Wellness support</li> <li>Learning &amp; Development programs</li> <li>And yes, we have snacks in our offices</li> </ul> Benefits listed herein may vary depending on the nature of your employment and the location where you work. &nbsp;</div><div>Don’t meet every single requirement? That's ok. At Axon, we Aim Far. We think big with a long-term view because we want to reinvent the world to be a safer, better place. We are also committed to building diverse teams that reflect the communities we serve. Studies have shown that women and people of color are less likely to apply to jobs unless they check every box in the job description. If you’re excited about this role and our mission to Protect Life but your experience doesn’t align perfectly with every qualification listed here, we encourage you to apply anyways. You may be just the right candidate for this or other roles. &nbsp; Important Notes The above job description is not intended as, nor should it be construed as, exhaustive of all duties, responsibilities, skills, efforts, or working conditions associated with this job. The job description may change or be supplemented at any time in accordance with business needs and conditions. Some roles may also require legal eligibility to work in a firearms environment. Axon’s mission is to Protect Life and is committed to the well-being and safety of its employees as well as Axon’s impact on the environment. All Axon employees must be aware of and committed to the appropriate environmental, health, and safety regulations, policies, and procedures. Axon employees are empowered to report safety concerns as they arise and activities potentially impacting the environment. We are an equal opportunity employer that promotes justice, advances equity, values diversity and fosters inclusion. We’re committed to hiring the best talent — regardless of race, creed, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, genetic information, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances — and empowering all of our employees so they can do their best work. If you have a disability or special need that requires assistance or accommodation during the application or the recruiting process, please email&nbsp;<a class="c-link c-link--underline" href="mailto:recruitingops@axon.com" target="_blank" data-stringify-link="mailto:recruitingops@axon.com" data-sk="tooltip_parent" data-remove-tab-index="true">recruitingops@axon.com</a>. Please note that this email address is for accommodation purposes only. Axon will not respond to inquiries for other purposes.</div>

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