Sphere Entertainment Co.

Senior Coordinator, Group Event Services

Event Security Officer

Specialist Social Content

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The Senior Coordinator, Group Event Services, plays a crucial role in planning and executing world-class events at Sphere's Las Vegas venue. This client-facing position requires exceptional organizational skills, attention to detail, and a proactive approach. Responsibilities include managing event logistics, catering, ticketing, VIP services, and transportation.  Collaboration with various departments (Sales, F&B, Production, Venue Operations, Security, Ticketing, VIP Services) is essential to ensure seamless event execution. The ideal candidate possesses 3+ years of experience in large-scale event coordination in similar venues, with a proven track record of working with high-profile clients.  This role demands a strong understanding of F&B planning, exceptional communication skills, and the ability to handle multiple events concurrently.

Show of Interest - After Effects Artist - Project Based

<div class="job-entry__content">
 <div class="content-intro">Sphere Entertainment Co. (NYSE: SPHR) is a premier live entertainment and media company. The Company includes Sphere, a next-generation entertainment medium powered by cutting-edge technologies to redefine the future of entertainment. The first Sphere venue in Las Vegas opened in September 2023. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at sphereentertainmentco.com.</div>Who are we hiring?
We are seeking a highly organized, polished, and service-minded Sr. Coordinator, Group Event Services to support our innovative brand client buyouts and internal teams in planning and executing world-class events at Sphere. You’ll be instrumental in bringing high profile events to life — managing details with precision, anticipating needs, and ensuring an unforgettable client experience from concept to completion.
This is a client-facing role that demands excellence, flexibility, and a can-do attitude. You’ll work across departments — including Sales, F&amp;B, Production, Venue Operations, Security, Ticketing, and VIP Services — to ensure alignment and flawless execution. Duties include organizing and preparing client’s catering orders, ticketing needs, VIP services, transportation needs and overall event logistics. This position will report to the Sr. Manager, Group Event Services.
What will you do? 
<ul>
<li style="font-size: 18pt;">Serve as the day-to-day planning and execution support for brand client buyout events.</li>
<li style="font-size: 18pt;">Support day-of event execution on site, starting from set up, and ensuring all details are flawlessly managed and client is satisfied.</li>
<li style="font-size: 18pt;">Partnering with the Sales team, support the Sr. Manager to ensure a seamless handoff, and transition the client to the planning and service phase.</li>
<li style="font-size: 18pt;">Assist in gathering pertinent event details like space requirements, capacities, ticketing credential needs and more from the client and event managers.</li>
<li style="font-size: 18pt;">Create event presentation decks and organizational documents, schedule planning calls, organize site visits, tastings, venue walk throughs and more.</li>
<li style="font-size: 18pt;">Lead the planning of all F&amp;B for the event by working closely with Sphere F&amp;B team and client; gather menu options, present packages, organize tastings, facilitate proposals, manage change orders, confirm and finalize BEO’s.</li>
<li style="font-size: 18pt;">Partner with Sphere’s F&amp;B team to stay current on catering menus, pricing, and special offerings; update internal documents accordingly and communicate timely information to clients.</li>
<li style="font-size: 18pt;">Remain informed on venue operations procedures and deadlines; ensure clients understand and comply with all guidelines.</li>
<li style="font-size: 18pt;">Participate in client meetings, take detailed notes, and distribute recaps to internal stakeholders.</li>
<li style="font-size: 18pt;">Distribute relevant event information to internal departments such as F&amp;B, production, security, operations, ticketing, and more, ensuring all parties are aligned and have consistent information.</li>
<li style="font-size: 18pt;">Ensure best-in-class service for clients throughout event process, walking them through each step as needed and supporting them at every stage.</li>
<li style="font-size: 18pt;">Maintain accurate records of all client activities throughout event process such as phone calls, meetings, site visits and manage deadlines for event deliverables.</li>
<li style="font-size: 18pt;">Assist with site tours and additional projects as needed to support department operations.</li>
</ul>
What do you need to succeed? 
<ul>
<li style="font-size: 18pt;">Ideal candidate will have 3+ years of experience supporting the organization of largescale brand client events in arenas or similar environments with up to 15,000 people, preferably in live entertainment.</li>
<li style="font-size: 18pt;">Ideal candidate will have 3+ years of demonstrated experience working with high-profile brand clients including c-suite executives in a service-driven, fast-paced environment.</li>
<li style="font-size: 18pt;">Deep understanding of food &amp; beverage planning for large events, including terminology, operations, and service standards.</li>
<li style="font-size: 18pt;">Familiarity with event formats such as Keynotes, Panel Discussions, Celebrations, Product Launches, Receptions, Conferences and more.</li>
<li style="font-size: 18pt;">Exceptionally organized, detail-oriented, and proactive — thrives under pressure and can manage multiple events at once.</li>
<li style="font-size: 18pt;">Warm, professional demeanor with a positive, coachable attitude and strong relationship-building skills.</li>
<li style="font-size: 18pt;">Teamwork mentality and collaboration is a must.</li>
<li style="font-size: 18pt;">Strong written and verbal communication skills with the ability to clearly and confidently convey information.</li>
<li style="font-size: 18pt;">Ability to manage overlapping event schedules, activity and deadlines as well as troubleshoot issues.</li>
<li style="font-size: 18pt;">Ability to follow detailed processes with meticulous attention to detail and uphold deadlines.</li>
<li style="font-size: 18pt;">Proficiency in MS Office Suite (Outlook, Excel, Word, PPT and Sharepoint) is required.</li>
<li style="font-size: 18pt;">Comfortable navigating event planning, catering, ticketing, and database management systems; experience in F&amp;B platforms such as TripleSeat and event platforms such as AirTable is preferred</li>
<li style="font-size: 18pt;">Experience in ticketing platforms such as Archtics is a plus.</li>
<li style="font-size: 18pt;">Must be able to work nights, weekends and holidays as needed for events.</li>
</ul>
#LI-Onsite<div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range</div><div class="pay-range">$51,000—$70,000 USD</div></div></div><div class="content-conclusion">At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required.</div> </div>

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