AP Coordinator

Seeking an AP Coordinator to manage accounts payable processes, including direct invoice entry, purchase order matching, and discrepancy resolution with the purchasing team. Responsibilities also involve maintaining vendor records, managing master vendor files, and preparing annual 1099 forms to ensure compliance with IRS and State of Connecticut reporting guidelines. The ideal candidate will have 3+ years of AP experience, be a fast software learner, possess advanced Excel skills, and be capable of working independently in a high-volume environment.

Must Have

• Enter direct invoices into the Accounts Payable system
• Ensure accurate matching with purchase orders, quantities, pricing, and receiving records
• Work with purchasing team to resolve invoice discrepancies promptly
• Maintain organized files of invoices (processed, unpaid, paid)
• Maintain vendor records and changes within AP software
• Manage master vendor files
• Prepare and distribute annual 1099 forms
• Ensure compliance with IRS and State of Connecticut reporting guidelines
• 3+ years of AP experience
• Fast software learner
• Advanced Excel skills
• Experience with high volume
• Ability to work independently

Perks & Benefits

• Medical/dental/vision insurance
• HSA
• FSA
• 401(k)
• Life, disability & ADD insurance

Responsibilities:

• Enter direct invoices into the Accounts Payable system to ensure accurate matching with purchase orders, quantities, pricing, and receiving records
• Work with the purchasing team to resolve invoice discrepancies promptly
• Maintain organized files of invoices to be processed, unpaid invoices, and paid invoices
• Maintain vendor records and changes within AP software, including management of master vendor files
• Prepare and distribute annual 1099 forms and ensure compliance with IRS and State of Connecticut reporting guidelines

Requirements

• 3+ years of AP experience
• Fast software learner
• Advanced Excel skills
• Experience with high volume
• Ability to work independently (only person doing AP)

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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