Executive Assistant to the CEO

23 Minutes ago • 7 Years +

Administartive

Job Description

Reflection is seeking a highly motivated Executive Assistant to partner with the CEO, acting as a force multiplier for the leadership team. This critical role involves comprehensive administrative support, including complex calendar management, travel arrangements, and expense reporting. The ideal candidate will manage internal and external communications, prepare meeting materials, and foster positive relationships. They must possess exceptional organizational and problem-solving skills, excellent communication abilities, and demonstrate integrity and discretion, thriving in fast-paced, ambiguous environments.

Must Have:

7+ years of Executive Assistant experience supporting C-level executives, ideally in high-growth startups.
Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment.
Strong problem-solving skills and a proactive bias toward action.
Excellent communication and interpersonal abilities for working with both technical and non-technical teams.
Comfort with ambiguity and rapid change.
Unquestionable integrity and discretion in handling confidential information.
Provide comprehensive administrative support—complex calendar management, travel arrangements, expense reporting, and more.
Serve as gatekeeper and primary contact, managing internal and external communications with professionalism and discretion.
Prepare and coordinate materials, agendas, and follow-ups for key meetings.
Foster positive relationships and collaboration with team members, partners, and stakeholders.

Perks:

Mission-driven, fast-moving, and collaborative culture.
Close partnership with founders and leadership to shape Reflection’s trajectory.
Daily collaboration with world-class researchers and engineers.
Competitive compensation, equity, and benefits.
Top-tier compensation: Salary and equity structured to recognize and retain the best talent globally.
Comprehensive medical, dental, vision, life, and disability insurance.
Fully paid parental leave for all new parents, including adoptive and surrogate journeys.
Financial support for family planning.
Paid time off.
Relocation support.
Daily lunch and dinner.
Regular off-sites and team celebrations.

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Our Mission

Reflection’s mission is to build open superintelligence and make it accessible to all.

We’re developing open weight models for individuals, agents, enterprises, and even nation states. Our team of AI researchers and company builders come from DeepMind, OpenAI, Google Brain, Meta, Character.AI, Anthropic and beyond.

Role Overview

We’re looking for a highly motivated Executive Assistant to act as a partner to our CEO. This critical role will serve as a force multiplier for our leadership team. The ideal candidate is proactive, resourceful, and exceptionally organized, thriving in fast-paced, ambiguous environments while ensuring seamless execution and communication for the executive office.

Key Responsibilities

Provide comprehensive administrative support—complex calendar management, travel arrangements, expense reporting, and more.
Serve as gatekeeper and primary contact, managing internal and external communications with professionalism and discretion.
Prepare and coordinate materials, agendas, and follow-ups for key meetings.
Foster positive relationships and collaboration with team members, partners, and stakeholders.

Qualifications

7+ years of Executive Assistant experience supporting C-level executives, ideally in high-growth startups.
Exceptional organizational skills and the ability to juggle multiple priorities in a dynamic environment.
Strong problem-solving skills and a proactive bias toward action.
Excellent communication and interpersonal abilities for working with both technical and non-technical teams.
Comfort with ambiguity and rapid change.
Unquestionable integrity and discretion in handling confidential information.

Why Join Us?

Mission-driven, fast-moving, and collaborative culture.
Close partnership with founders and leadership to shape Reflection’s trajectory.
Daily collaboration with world-class researchers and engineers.
Competitive compensation, equity, and benefits.

What We Offer:

We believe that to build superintelligence that is truly open, you need to start at the foundation. Joining Reflection means building from the ground up as part of a small talent-dense team. You will help define our future as a company, and help define the frontier of open foundational models.

We want you to do the most impactful work of your career with the confidence that you and the people you care about most are supported.

Top-tier compensation: Salary and equity structured to recognize and retain the best talent globally.
Health & wellness: Comprehensive medical, dental, vision, life, and disability insurance.
Life & family: Fully paid parental leave for all new parents, including adoptive and surrogate journeys. Financial support for family planning.
Benefits & balance: paid time off when you need it, relocation support, and more perks that optimize your time.
Opportunities to connect with teammates: lunch and dinner are provided daily. We have regular off-sites and team celebrations.