InnoPhase IoT is seeking an Office Administrator to ensure smooth day-to-day office operations and provide reliable administrative support in a fast-paced environment. The role involves overseeing office supplies, equipment, facilities, vendor coordination, scheduling, basic bookkeeping, expense tracking, shipping/receiving, event planning, and managing communications. This position is ideal for a highly organized individual with a positive, service-oriented mindset who is eager to learn and support a brilliant team.

Must Have

• Oversee daily office operations, including supplies, equipment, facilities, and vendor coordination
• Coordinate and schedule meetings, appointments, and occasional travel arrangements
• Provide general administrative support, including basic credit card bookkeeping, expense tracking, and reporting
• Support shipping and receiving tasks, preparing packages and coordinating deliveries
• Plan, organize, and execute internal events, managing logistics, vendors, timelines, and materials
• Answer and route phone calls, greet visitors, and manage incoming and outgoing mail
• Organize and maintain electronic and physical files and records
• Proficiency in Microsoft Office Suite
• Comfortable handling basic bookkeeping and administrative reporting tasks
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to work independently and collaboratively with a team
• High attention to detail, sound judgment, and discretion in handling confidential information

Good to Have

• Pleasant, professional demeanor with a genuine willingness to help
• Positive attitude, strong learning mindset, and adaptability
• Approachable, dependable, and service-oriented
• Bachelor's degree preferred, equivalent practical experience or other educational backgrounds are also welcome

Office Administrator

About InnoPhase IoT

If you are keen to work with a bunch of brilliant people with various backgrounds, if you share the same value of working smart and celebrating successes, if you have enthusiasm for big technology in a small company, if your goals are to learn and experience different aspects of work--not just singing the same song every day, you’ll find your playground at Innophase IoT.

We are looking for people seeking AWESOMENESS! If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at Innophase IoT!

As an Office Administrator, you will play a key role in ensuring smooth day-to-day office operations and providing reliable administrative support in a fast-paced environment. This role is ideal for someone who is highly organized, eager to learn, and enjoys supporting others with a positive, service-oriented mindset.

Key Responsibilities include:

• Oversee daily office operations, including office supplies, equipment, facilities, and vendor coordination
• Coordinate and schedule meetings, appointments, and occasional travel arrangements
• Provide general administrative support to the team, including basic credit card bookkeeping, expense tracking, and reporting
• Support shipping and receiving tasks, including preparing packages and coordinating deliveries
• Plan, organize, and execute internal events, managing logistics, vendors, timelines, and materials
• Answer and route phone calls, greet visitors, and manage incoming and outgoing mail
• Organize and maintain electronic and physical files and records
• Perform other administrative duties as assigned

Personal Attributes We Value

• Pleasant, professional demeanor with a genuine willingness to help
• Positive attitude, strong learning mindset, and adaptability
• Approachable, dependable, and service-oriented

Qualifications:

• Bachelor's degree preferred, equivalent practical experience or other educational backgrounds are also welcome
• Proficiency in Microsoft Office Suite
• Comfortable handling basic bookkeeping and administrative reporting tasks
• Excellent written and verbal communication skills, strong organizational and time management skills
• Ability to work independently and collaboratively with a team
• High attention to detail, sound judgment, and discretion in handling confidential information

We bring together the best in technology, drive innovation to create the best ULP wireless IoT solutions and user experiences in home, building and industrial automation and wearables.. We create career opportunities across a wide range of locations, disciplines and are at the forefront of change, thanks to our remarkable people, who bring cutting-edge products and solutions to our customers. If you share in our passion for teamwork, our vision to revolutionize the IoT industry and our goal to lead the future in technology, we want you to fast-forward your career at InnoPhase IoT.

It is key to unleash the potential in every employee, every team, every leader, and the company herself. We know employees perform best when motivated, appreciated and recognized, and can be themselves. We are committed to building a culture where every voice can be heard, everyone has room for growth and can make meaningful contributions. At the end of the day, we want success not just for the company, but also for everyone who believes in the company, the vision, and the future.