Humanitarian Operations

Administrative and Operations Assistant

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The Administrative and Operations Assistant will support a children's education charity by sourcing, purchasing, and performing administrative tasks. This role involves identifying and sourcing cost-effective items like tech accessories, office furniture, and educational tools. The ideal candidate will be proactive, organized, research-driven, and fluent in Mandarin and English to communicate with suppliers in China. Key responsibilities include researching suppliers, comparing prices, managing purchasing processes, building supplier relationships, maintaining inventory records, organizing documentation, coordinating procurement needs, and supporting general office administration. The role also requires communication with Chinese-speaking suppliers and basic document translation.

Legal/Finance Manager

Job Title: Administrative and Operations Assistant Location: Edinburgh, Scotland&nbsp; Employment Type: Permanent Full time (Office based) role. Organisation: Humanitarian Operations – A Children's Education Charity&nbsp;About Us&nbsp;We are a nonprofit organisation dedicated to providing free, high-quality education to children in need. Our work is grounded in the belief that every child deserves the opportunity to learn and thrive. As we continue to grow, we are looking for a dedicated and detail-oriented Administrative and Operations Assistant to support our operations with sourcing, purchasing, and administrative tasks.&nbsp;Role Summary&nbsp;The Administrative Assistant will play a key role in identifying and sourcing high-quality, cost-effective items (tech accessories, office furniture, educational tools, etc.) for our programs and spaces. The ideal candidate is proactive, highly organised, research-driven, and fluent in Mandarin and English, to liaise effectively with our suppliers in China.&nbsp;Key Responsibilities&nbsp;Research &amp; Procurement<ul><li style="text-align:justify;">Research and identify the best suppliers, products, and prices for a wide range of items, including tech gadgets, office furniture, school supplies, and more.</li><li style="text-align:justify;">Compare pricing, quality, shipping options, and supplier reliability.</li><li style="text-align:justify;">Manage purchasing processes including quotations, negotiations, and bulk orders—primarily from China.</li><li style="text-align:justify;">Build and maintain supplier relationships, ensuring smooth communication and timely deliveries.</li></ul>Administrative Support<ul><li style="text-align:justify;">Maintain accurate stock records and track inventory levels.</li><li style="text-align:justify;">Organize documentation related to orders, invoices, and shipping.</li><li style="text-align:justify;">Coordinate with internal teams to anticipate and fulfill procurement needs.</li><li style="text-align:justify;">Support general office administration such as scheduling deliveries, managing petty cash, and filing digital records.</li></ul>Communication<ul><li style="text-align:justify;">Communicate with Chinese-speaking suppliers, ensuring clear understanding of order specifications and timelines.</li><li style="text-align:justify;">Translate basic documents and emails as needed between Mandarin and English.</li></ul>Qualifications<ul><li style="text-align:justify;">Proficiency in English is required and Mandarin (spoken and written) is desirable</li><li style="text-align:justify;">Experience in procurement, product research, supply chain, or administrative roles preferred.</li><li style="text-align:justify;">Strong internet research skills; ability to analyse and compare products efficiently.</li><li style="text-align:justify;">Familiarity with Chinese e-commerce platforms (e.g., Alibaba, Aliexpress) is a plus.</li><li style="text-align:justify;">Excellent attention to detail and organisational skills.</li><li style="text-align:justify;">Passion for working with a nonprofit focused on children's education is highly valued.</li></ul>What We Offer<ul><li style="text-align:justify;">A meaningful role contributing to a cause that transforms children's lives.</li><li style="text-align:justify;">Flexible work environment and a supportive, purpose-driven team.</li><li style="text-align:justify;">Opportunities to grow and take on more responsibility as the organisation expands.</li></ul>About HOPE &nbsp;  &nbsp;Humanitarian Operations (HOPE), was established in 2004 and is dedicated to eradicating educational inequality. Every child in the world should have equal opportunity to become numerate and have the ability to read and type, regardless of their background or nationality, and without prejudice.  &nbsp; &nbsp;This should be done using the latest entertainment technology, thus enabling each lesson to come to life and envelop children, globally for free for those who cannot contribute financially. &nbsp; &nbsp;We are rapidly growing our team and we are looking for like-minded individuals to bring their skills to push our mission forward. We value teamwork, honesty, and flexibility in the workplace, and create an environment for everyone to flourish.   &nbsp;      &nbsp;What is it like to work at HOPE?      &nbsp;  &nbsp;At Humanitarian Operations, we do things a little differently. We are done with corporate hierarchies and work in an agile, start-up, fashion. We celebrate everyone’s individuality and ideas as exactly what they are: valuable!  &nbsp;  &nbsp;The work culture at HOPE is collaborative and relaxed. We encourage feedback and support each other to solve problems–always striving to be the best we can be. We are driven by a passion for quality and delivering outstanding products.    &nbsp;  &nbsp;We don’t believe in micro-management; we believe in supporting everyone to reach their best potential and practise using the most efficient and innovative solutions. HOPE is not just a place of work. It is a place of growth, learning, and development. We are co-creating a new world and having fun whilst doing it. We want to challenge everyone in positive and creative ways every day so we can all evolve together.

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You will be part of the Finance Operations vertical, focusing on the Procure to Pay - Invoice Processing. Your responsibilities include collecting operational data, conducting analysis, reconciling transactions, boosting vendor compliance, improving discount capture, and confirming pricing and terms before payment. You will also manage the accounting of goods and services, from requisitioning to purchasing and receiving, overseeing the end-to-end procurement and financial process. The Accounts Payable Processing team handles incoming invoices, verifying accuracy, matching with purchase orders and delivery receipts, and initiating payments, often utilizing automated systems for efficiency.

Accenture is a global professional services company with leading capabilities in digital, cloud and security.Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song— all powered by the world’s largest network of Advanced Technology and . Accenture helps organizations deliver on their promises to stakeholders and provide exceptional value. They help to improve the way that the world works and lives.

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Skill required: Procure to Pay - Invoice Processing Designation: Procure to Pay Operations New Associate Qualifications:Any Graduation Years of Experience:0 to 1 years About Accenture Accenture is a global professional services company with leading capabilities in digital, cloud and security.Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song— all powered by the world’s largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. We embrace the power of change to create value and shared success for our clients, people, shareholders, partners and communities.Visit us at www.accenture.com What would you do? You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions. boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end. The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices. Refers to the systematic handling and management of incoming invoices within a business or organization. It involves tasks such as verifying the accuracy of the invoice, matching it with purchase orders and delivery receipts, and initiating the payment process. Automated systems and software are often employed to streamline and expedite the invoice processing workflow, improving efficiency and reducing the likelihood of errors. What are we looking for? Ability to meet deadlines •Ability to perform under pressure •Problem-solving skills • Detail orientation •Ability to establish strong client relationship •Finance and Accounting •Excel •Good Communication skills both written and verbal Roles and Responsibilities: •In this role you are required to solve routine problems, largely through precedent and referral to general guidelines • Your primary interaction is within your own team and your direct supervisor • In this role you will be given detailed instructions on all tasks • The decisions that you make impact your own work and are closely supervised • You will be an individual contributor as a part of a team with a predetermined, narrow scope of work • Please note that this role may require you to work in rotational shifts

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