Ubisoft

HR Operations Specialist

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The HR Operations Specialist at Ubi Ukraine is responsible for ensuring comprehensive support for all employees. Key responsibilities include maintaining labor-law compliance according to the Labor Code of Ukraine, managing HR documentation for hiring, terminations, and leave, and acting as an expert on labor law. The role also involves automating HR processes like onboarding and off-boarding, providing HR analytics and reports, coordinating expat support and immigration document renewals, drafting and updating HR policies and contracts, administering employee benefits, finalizing monthly timesheets, and collaborating with Finance and Legal teams on shared initiatives. The specialist will also contribute to process improvement and broader HR operations projects in a fast-paced environment.

Release & Build Specialist

<h2>COMPANY DESCRIPTION</h2><div>Ubisoft is&nbsp;a&nbsp;global leader in&nbsp;gaming with teams across the world creating original and memorable gaming experiences, from Assassin’s Creed, Rainbow Six to&nbsp;Just Dance and more. We&nbsp;believe diverse perspectives help both players and teams thrive. If&nbsp;you’re passionate about innovation and pushing entertainment boundaries, join our journey and help&nbsp;us create the unknown!</div><h2 class="f3">JOB DESCRIPTION</h2><div>The HR&nbsp;Operations Specialist plays a&nbsp;vital role in&nbsp;ensuring comprehensive support for all employees at&nbsp;Ubi Ukraine.</div><h2 class="f3">QUALIFICATIONS</h2><div>Responsibilities:<ul><li>Labor-law compliance (around 70-80 official employees):</li><li><ul><li>Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations.</li><li>Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc.</li><li>Serve as the go-to expert on labor-law questions.</li></ul></li><li>HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams.</li><li>Data, reporting &amp; audits: provide HR analytics, reports, and audit support by leveraging HR information systems &amp; databases as per requests.</li><li>Coordination of the expat support provider: monitor immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider.</li><li>Policies &amp; contracts: draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&amp;A teams; be the main contact for HRBPs on these topics.</li><li>Employee benefits administration: administrating medical and life-insurance programs in collaboration with the insurance broker.</li><li>Time-sheet closure: finalize monthly timesheets in the company systems.</li><li>Cross-functional collaboration: work closely with Finance, Legal, and other G&amp;A functions on shared processes and initiatives.</li><li>Process-improvement projects: contribute to continuous-improvement activities and broader HR operations projects.</li></ul>&nbsp;Requirements<ul><li>3+&nbsp;years of&nbsp;experience in&nbsp;a&nbsp;similar position.</li><li>Deep knowledge of the Labor Code of Ukraine and related legislation.</li><li>Good command of&nbsp;MS&nbsp;Excel &amp; MS Office (mail merge, pivot tables, VLOOKUP, basic formulas) and the ability to&nbsp;learn to&nbsp;manage additional software applications.</li><li>Good command of&nbsp;English (written and spoken)</li><li>Proactive, process-minded with attention to detail.</li><li>Comfortable working with ambiguity or shifting priorities.</li><li>Able to&nbsp;meet deadlines. Experience in managing high workload and solving complicated issues.</li><li>Experience of working in a fast-paced environment.</li></ul>

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You will be part of the Finance Operations vertical, focusing on the Procure to Pay - Invoice Processing. Your responsibilities include collecting operational data, conducting analysis, reconciling transactions, boosting vendor compliance, improving discount capture, and confirming pricing and terms before payment. You will also manage the accounting of goods and services, from requisitioning to purchasing and receiving, overseeing the end-to-end procurement and financial process. The Accounts Payable Processing team handles incoming invoices, verifying accuracy, matching with purchase orders and delivery receipts, and initiating payments, often utilizing automated systems for efficiency.

Accenture is a global professional services company with leading capabilities in digital, cloud and security.Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song— all powered by the world’s largest network of Advanced Technology and . Accenture helps organizations deliver on their promises to stakeholders and provide exceptional value. They help to improve the way that the world works and lives.

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Skill required: Procure to Pay - Invoice Processing Designation: Procure to Pay Operations New Associate Qualifications:Any Graduation Years of Experience:0 to 1 years About Accenture Accenture is a global professional services company with leading capabilities in digital, cloud and security.Combining unmatched experience and specialized skills across more than 40 industries, we offer Strategy and Consulting, Technology and Operations services, and Accenture Song— all powered by the world’s largest network of Advanced Technology and Intelligent Operations centers. Our 699,000 people deliver on the promise of technology and human ingenuity every day, serving clients in more than 120 countries. We embrace the power of change to create value and shared success for our clients, people, shareholders, partners and communities.Visit us at www.accenture.com What would you do? You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions. boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end. The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices. Refers to the systematic handling and management of incoming invoices within a business or organization. It involves tasks such as verifying the accuracy of the invoice, matching it with purchase orders and delivery receipts, and initiating the payment process. Automated systems and software are often employed to streamline and expedite the invoice processing workflow, improving efficiency and reducing the likelihood of errors. What are we looking for? Ability to meet deadlines •Ability to perform under pressure •Problem-solving skills • Detail orientation •Ability to establish strong client relationship •Finance and Accounting •Excel •Good Communication skills both written and verbal Roles and Responsibilities: •In this role you are required to solve routine problems, largely through precedent and referral to general guidelines • Your primary interaction is within your own team and your direct supervisor • In this role you will be given detailed instructions on all tasks • The decisions that you make impact your own work and are closely supervised • You will be an individual contributor as a part of a team with a predetermined, narrow scope of work • Please note that this role may require you to work in rotational shifts

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