(Personal) Assistant to the Management Board (all genders)

You will be working closely with another colleague on an early/late shift model with some overlap over the midday. This role is intended to cover the Management board in the second half of the day.

• Schedule and Communication Management: You will manage executives' schedules, including meetings, appointments, and handle all incoming and outgoing communications such as emails, calls, and correspondence.
• Meeting Coordination: You will schedule and coordinate Management Board meetings and executive gatherings, arranging logistics including venue, catering, and technical setup.
• Project Assistance: You will assist with planning and executing special projects as directed by the Management Board, conducting research and preparing presentation materials.
• Communication Liaison: You will act as a point of contact between the Management Board and internal/external stakeholders, facilitating communication within the executive team and across departments.
• Confidentiality and Professionalism: You will handle sensitive information with confidentiality and discretion, maintaining professionalism and integrity in all interactions.
• Travel and Office Management: You will organise travel arrangements for the Management Board, ensuring efficient trips, and oversee daily operations of the executive office, including supplies, equipment, and facilities management.

• Minimum of 5 years of experience in an executive assistant or similar role, preferably in a public listed company, a top tie consulting firm, law firm or bank
• Bachelor's degree in Business Administration, Management, or a related field preferred
• Availability to work flexible hours in the second half of the day, Friday is a required working day
• Proactive and detail-oriented way of working, exceptional organizational skills and the ability to handle multiple tasks in a fast-paced environment
• Strong interpersonal skills and the ability to work effectively with diverse teams
• Strong written and verbal communication skills in English and German
• Proficiency in Google & Microsoft Office Suite (Word, Excel, PowerPoint)

• Global Teamwork: We collaborate across departmental and country borders on our vision to bring the Toniebox into every child's room in the world.
• Come as you are: This applies not only to the dress code but also to everything else. Because only where you truly feel comfortable can you give your best.
• Mobility: Choose the option that suits you best - a Deutschlandticket (public transport ticket) for unlimited mobility, a monthly contribution for an office parking space, a leasing bicycle, or a remote work subsidy.
• Enhanced Security: Benefit from subsidies for company pension plans, occupational pension schemes, and occupational disability insurance.
• Rest & Time Off: Enjoy 30 days of paid annual leave as well as three additional days off such as Rosenmontag, Christmas Eve, and New Year's Eve. After one year of employment, you can also use up to 10 "toniecation days" (unpaid leave days).
• Flexible Working: Equipped with individual equipment, you can work remotely for up to 5 days in consultation with your team - depending on your area of responsibility. And if you're up for a workation, you can work from abroad for up to 4 weeks per year with us.
• Continuous Learning: Benefit from our internal and external training opportunities as well as an individual learning budget to continuously expand your knowledge.
• Language Learning & Relaxation: Improve your communication skills with the language learning app Babbel and find relaxation through our access to the meditation app Calm.
• Discounts: Benefit from attractive discounts on our entire range of tonies products.