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This Executive Assistant role at IMC in Amsterdam provides dedicated support primarily to the Head of People and 20% to the Head of Operations. Responsibilities include managing complex calendars, acting as a central point of contact, coordinating travel and logistics, preparing presentations, and streamlining administrative processes. The role requires high-level support, confidentiality, and collaboration within the administrative team.

IND - 2025 - Head of Recruitment

We have an exciting opportunity for an Executive Assistant to join our team in Amsterdam. The role entails dedicated support primarily to the Head of People, and (approx. 20%) to the Head of Operations. Key stakeholders for this role, in addition to the direct reporting line, include the People Leadership Team.<h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Your Core Responsibilities:</h2>You will ensure the highest quality along with the smooth workflow of tasks like:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Perform all the duties of an Executive Assistant, organising complex calendars and leveraging time effectively by scheduling and maintaining all calendar items.</li><li class="leading-relaxed">Act as a central point of contact for internal and external stakeholders on behalf of the Head of People and Head of Operations.</li><li class="leading-relaxed">Provide dependable, high-level support interacting with internal colleagues and external partners, while maintaining confidentiality of highly sensitive information.</li><li class="leading-relaxed">Coordinate schedules, travel and logistics for the Head of HR and Head of Operations.</li><li class="leading-relaxed">Plan, organize and execute projects with minimal guidance.</li><li class="leading-relaxed">Identify opportunities to streamline administrative processes and implement improvements to enhance efficiency for supported leaders.</li><li class="leading-relaxed">Preparation of presentations, drafting and checking documents, making high level reports.</li><li class="leading-relaxed">Conduct research and prepare summaries or briefing materials as needed to support decision-making.</li><li class="leading-relaxed">Help track action items and ensure follow-ups are completed for ongoing projects and priorities.</li><li class="leading-relaxed">Assist with organizing team events, offsites, and departmental meetings to support team culture.</li><li class="leading-relaxed">Maintain and organize critical files, records, and documents for quick and efficient access.</li><li class="leading-relaxed">Work collaboratively with the EA to the Managing Director and other EAs to ensure consistency and alignment across administrative support functions.</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Your Skills and Experience:</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">4+ years of personal assistant experience in a corporate or professional, international environment working for management level</li><li class="leading-relaxed">Excellent judgment and impeccable discretion; demonstrates highest level of confidentiality</li><li class="leading-relaxed">Strong organisational and coordination skills</li><li class="leading-relaxed">Ability to manage multiple tasks and projects simultaneously, ensuring timely and high-quality delivery</li><li class="leading-relaxed">Ability to work under pressure and manage urgent tasks against short timelines</li><li class="leading-relaxed">Ability to navigate cross-functional teams and build strong working relationships with diverse stakeholders</li><li class="leading-relaxed">Open mindset and flexibility to adjust to changing priorities and handle unexpected situations effectively</li><li class="leading-relaxed">Proficiency in office tools (e.g. Microsoft Office 365, Box, Slido, Trello and HRIS systems)</li><li class="leading-relaxed">Strong analytical and problem-solving skills to anticipate challenges and propose solutions proactively</li><li class="leading-relaxed">Skilled in clear, concise, and professional written and verbal communication, with the ability to relay information effectively across teams. English fluency essential and Dutch preferable.</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">About Us</h2>IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.Create a Job AlertInterested in building your career at IMC? Get future opportunities sent straight to your email.<a href="https://my.greenhouse.io/users/signin?jobboard=imc&source=jobalert" target="blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">Create alert</a><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Apply for this job</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">indicates a required field</li></ul>Autofill with GreenhouseFirst Name*Last Name*Email*PhoneCountry*Phone*Resume/CV*AttachAttachDropboxGoogle DriveEnter manuallyEnter manuallyAccepted file types: pdf, doc, docx, txt, rtfCover LetterAttachAttachDropboxGoogle DriveEnter manuallyEnter manuallyAccepted file types: pdf, doc, docx, txt, rtf---How did you hear about us?*Select...Privacy Statement*Select...Please read the terms and conditions of the <a href="https://www.imc.com/eu/privacy-statement/" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">IMC Privacy Statement</a>.Confidentiality Acknowledgement*Select...Please read the terms and conditions of the <a href="https://cdn.sanity.io/files/l1io23s3/production/7755dc3c9afcaacba24edeb363e70263a70bc583.pdf" target="_blank" rel="noopener noreferrer" class="text-blue-600 hover:text-blue-800 hover:underline transition-colors duration-200">IMC Confidentiality Acknowledgement</a>.---<h3 class="text-xl md:text-2xl font-bold mt-8 mb-3 text-gray-800">IMC Voluntary Disclosure</h3>At IMC, we understand the importance of diversity, equity and inclusion, and are committed to continually improving this in our recruitment process. As part of our commitment, we have added an additional question below, to better understand our candidates, and focus our marketing, sourcing and interviewing efforts, to ensure equitable outcomes. This question is voluntary, and the information you provide will only be used for the purpose stated above and will not be shared with interviewers in the application process. If you do not wish to provide a response to the question, there will be no adverse impact on your application.What is your gender/gender identity?Select...---By checking this box, I consent to IMC collecting, storing, and processing my responses to the demographic data surveys above.Submit application

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- This assessment gives us an idea of your C++ skills - Companies that evaluate this skillset in interviews: Rockstar Games, Ubisoft, Mayhem Studios, etc. - 10 Multiple Choice questions - Average time to complete: 7 to 10 minutes

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The PwC R&D incentives group is a leading provider of R&D Incentive services to Pharmaceutical and engineering companies in Ireland. Our team provides consultancy services to large multinational and indigenous Irish companies in assisting them with their R&D Incentive programs, such as R&D tax credit and grant claims. The role involves assisting the team to deliver client work programs, developing key client relationships, mentoring junior members, developing business skills, and delivering value for clients. You'll work on complex assignments with leading innovative clients, from multinationals to Irish start-ups.

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Line of ServiceTaxIndustry/SectorNot ApplicableSpecialismGeneral Tax ConsultingManagement LevelSenior AssociateJob Description & SummaryThe PwC R&D incentives group is a leading provider of R&D Incentive services to Pharmaceutical and engineering companies in Ireland. Our team provides consultancy services to large multinational and indigenous Irish companies in assisting them with their R&D Incentive programs, such as R&D tax credit and grant claims. The R&D tax credit and RD&I grants play a critical role in attracting and funding high-value investment in Ireland and driving Irish innovation jobs in the Pharmaceutical and Life Sciences (PLS) sector.What we do:Our R&D team works with PLS and engineering clients to assist them with the preparation and submission of their R&D tax credit claims to Irish Revenue, grant submissions to the Industrial Development Agency (IDA) and Enterprise Ireland (EI). The work that we undertake with clients can include the following:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Significant engagement with client’s science and engineering teams to identify which projects may qualify for the R&D tax credit</li><li class="leading-relaxed">Collaborating with the client’s science and engineering teams in the preparation of focused R&D incentive documentation for relevant projects and assisting them with the finalisation of these documents.</li><li class="leading-relaxed">Design of processes and methodologies with client’s science and engineering teams leveraging their underlying systems and data to prepare analysis and reports.</li><li class="leading-relaxed">Analysis and modelling of the costs and expenditure incurred by the client in relation to R&D activities and reviewing with the client what could be included in their R&D tax credit claim or RD&I grant or other incentive program.</li><li class="leading-relaxed">Assisting with the preparation, review and finalization of the financial files in relation to the R&D Incentive programs.</li></ul>The role will involve assisting the team to deliver the client work programs based on the above, developing key client relationships, mentoring more junior members of the group, developing business skills in a competitive environment, delivering value for clients as well as developing a market profile as a subject matter expert in R&D incentives.What does this role offer?As an R&D Incentives Senior Associate you'll work as part of a dynamic and exciting team that comprises 16 people with a broad range of diverse professionals ranging from mechanical engineers to scientists to tax and accounting professionals.You'll work on complex and challenging assignments and gain experience working with leading edge innovative clients - from the largest multinational organisations to Irish start-ups working on cutting edge research and development.Specific responsibilities include but are not limited to:Acting as a Key Contributor within the R&D Incentives Group:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Take ownership of assigned projects within a diverse and dynamic portfolio of PLS and engineering clients. Lead the preparation and delivery of R&D incentive claims, ensuring high-quality outputs and compliance with relevant legislation and PwC standards.</li></ul>Client Engagement and Relationship Management:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Serve as a primary point of contact for client scientists and engineers, facilitating in-depth technical discussions to identify eligible R&D activities. Build and maintain strong client relationships, ensuring their needs are met and expectations managed throughout the engagement lifecycle.</li></ul>Project Delivery and Team Collaboration:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Support managers and senior managers in the end-to-end delivery of R&D Incentive programs. Coordinate with cross-functional teams to gather information, prepare documentation, and deliver client presentations. Take responsibility for meeting project deadlines and maintaining high standards of client service.</li></ul>Business Development and Service Enhancement:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Proactively contribute to business development initiatives by identifying opportunities to expand service offerings within existing client accounts. Assist in the preparation of proposals and participate in client pitches, helping to grow your own client portfolio in alignment with team strategy.</li></ul>Mentoring and Team Development:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Provide guidance and support to junior team members, delegating tasks appropriately and reviewing their work to ensure accuracy and quality. Foster an inclusive team environment, encouraging knowledge sharing and professional growth among colleagues.</li></ul>Driving Digital Transformation:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Champion the adoption and implementation of digital tools and technologies within the team. Identify opportunities to streamline processes, improve efficiency, and enhance the value delivered to clients through innovative digital solutions.</li></ul>Professional Development:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Take responsibility for your own career progression by actively seeking feedback, participating in training opportunities, and setting development goals. Leverage PwC’s resources to build technical expertise and leadership skills, contributing to the sustained growth of the team.</li></ul>Data Analysis and Insight Generation:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Lead the modelling and analysis of client data to develop insightful dashboards and reports. Translate complex financial data into clear, actionable insights for clients, supporting their understanding of the financial impact of R&D incentives.</li></ul>Flexible Working Arrangements:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Embrace and promote PwC’s flexible working culture, balancing client commitments with personal development and well-being. Participate in and support flexible working initiatives within the team.</li></ul>About you – Key Competencies & Experience:<ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">A science or engineering qualification or a strong PLS industry background combined with finance/business qualifications or experience (finance/business qualification not critical).</li><li class="leading-relaxed">Minimum 3-4 years post qualification experience within industry or professional services.</li><li class="leading-relaxed">Strong verbal and written communication specifically in report writing.</li><li class="leading-relaxed">Good relationship management - ability to read situations and modify behaviour to build quality, diverse relationships with both internal stakeholders and clients.</li><li class="leading-relaxed">Excellent organisational skills including attention to detail and multitasking skills</li><li class="leading-relaxed">Good team worker and good mentoring skills</li><li class="leading-relaxed">Ambitious with a strong commitment to self-development and progression.</li><li class="leading-relaxed">Energetic and creative with an ability to present new ideas, innovative solutions and commitment to delivering value for clients.</li><li class="leading-relaxed">Strong digital and technical skills</li></ul>Unlock your potential with PwC IrelandWe believe that challenges are better solved together! We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of amazing teams encouraged to collaborate and innovate in a way that creates powerful solutions and makes a positive impact. This purpose-led work, and our continuous development and encouragement, will help unlock your potential and take your career to the next level.Enjoy PwC’s perksWe reward your impact, and support your wellbeing, through a competitive compensation package, inclusive employee benefits and flexibility programs that will help you thrive in work and life. Learn more about us at Life@PwC. (https://www.pwc.ie/careers-ie/life-at-pwc.html)Being appreciated for being youOur most valuable asset is our people and we grow stronger as we learn from one another. We are an equal opportunity employer and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We believe this so much that we have signed up for the Business in the Community Elevate Pledge. (https://www.bitc.ie/the-leaders-group-on-sustainability/inclusive-workplace-pledge/)You can learn more about our culture of belonging and explore our range of inclusive programmes, initiatives, employee resource groups and more at www.pwc.ie.Avoid the confidence gap; you do not have to match all the listed requirements exactly to apply, we’d love to hear from you!We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email us for more information.Education (if blank, degree and/or field of study not specified)Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank, certifications not specified)Required SkillsOptional SkillsDesired Languages (If blank, desired languages not specified)Travel RequirementsNot SpecifiedAvailable for Work Visa Sponsorship?YesGovernment Clearance Required?NoJob Posting End Date

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This assessment gives us an idea of your C++ skills- Companies that evaluate this skillset in interviews: Rockstar Games, Ubisoft, Mayhem Studios, etc.- 10 Multiple Choice questions- Average time to complete: 7 to 10 minutes

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Let's assess your Programming Patterns! ????- This assessment gives us an idea of your code architecture skills- Companies that evaluate this skillset in interviews: Dirtcube, PTW, Playshifu, etc.

Programming Patterns

Let's assess your OOPs skills! ????- This assessment gives us an idea of your fundamental OOPS concepts and Solid principles skills- Companies that evaluate this skillset in interviews: Hitwicket, GSN Games, Tomo Club, etc.

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