Rapt Studio

Project Accountant

Senior Designer (Interior Design/Architecture)

Designer (Interior Design/Architecture)

The Project Accountant will manage project financial health, collaborating with various stakeholders. Responsibilities include billing, contract management, responding to inquiries, reviewing budgets, implementing efficient procedures, coordinating consultant invoices, establishing financial reporting, recording revenue, monitoring accounts receivable, analyzing project financials, and overseeing project onboarding/offboarding. The ideal candidate should be a self-starter, well-organized, and a team player. They should have experience in a creative services environment, preferably with an architecture or design firm. They should also be familiar with AIA contracts and proficient in Excel, with experience in Deltek Vision/Vantagepoint being preferred.

<b>About Us</b><br><span style="font-size: 11pt;">Rapt is an award-winning design and strategy studio that helps leading brands navigate the complex challenges of this ever-changing world. With locations in San Francisco, Los Angeles, and New York — and with clients spanning the globe — we bring fresh thinking and a highly customized approach to each and every partnership. Our interdisciplinary teams blend architecture, interior design, brand experience, graphic design, and strategic thinking into holistic solutions that further our clients’ missions. Our agile approach earned us the distinction of being named one of Fast Company’s Most Innovative Companies.&nbsp;</span><br><br><span style="font-size: 11pt;">We’re embracing the future of work with a hybrid approach. We spend 3 days in the studio each week as a team, and we also have days where we work from home. Ultimately, we trust our staff to know how and where they will do their best work.</span><br><br><br><b>About the Role</b><br><span style="font-size: 11pt;">We're looking for a self-starter and team player who’s able to manage project financial health across the project lifecycle, collaborating with Practice Directors, Project Leads, Design Directors, clients, and consultants. This role is crucial to the success of our projects.&nbsp;&nbsp;We are searching for a Project Accountant with a successful track record of working with Project Managers. We are looking for someone who is passionate about their work, fosters our team spirit, and wants to join a highly creative, collaborative team.</span><br><br><span style="font-size: 11pt;">The ideal candidate will be a natural problem-solver who’s exceedingly well-organized and flexible, and who works well&nbsp;independently.</span><br><br><br><b>Responsibilities Include, But Are Not Limited To:</b><ul><li>Manage all aspects of billing with our Practice Directors and Project Leads, including preparing, coding and inputting project invoices </li><li>Set up and maintain project tracking and contract terms, reviewing contracts to understand and manage the financial requirements on each project.</li><li>Response to internal and external inquiries from project teams, consultants, or clients, and communicates financial information to project managers.</li><li>Review and monitor project work plans, budgets, and resource plans for project profitability and variance analysis</li><li>Continually identify and implement efficient procedures and processes to improve project financial management</li><li>Coordinate consultant invoices and payments and review for accuracy with project management stakeholders</li><li>Establish and maintain project financial reporting for project labor and expenses, analyzing actuals versus budgets and communicating to stakeholders</li><li>Record revenue in accordance with US GAAP and company policies</li><li>Monitor accounts receivable and work with project teams with collections.</li><li>Analyze both project revenue and expenses, ensuring accurate project profit and loss calculations, and communicating project financial performance and profitability to project teams</li><li>Oversee project financial onboarding and offboarding with Practice Directors and Project Leads, following and developing best practices&nbsp;</li><li>Assist with special projects and ad-hoc requests, as necessary</li></ul><br><b>Qualifications:</b><ul><li>3-5+ years experience in a creative services environment, preferably with an architecture or design firm</li><li>Familiarity with AIA contracts preferred</li><li>Accounting or business administration degree preferred</li><li>Detail oriented with excellent written, verbal and organization skills</li><li>Ability to be flexible, proactive, highly organized, and able to easily shift priorities in a rapidly changing work environment</li><li>Experience utilizing Google Suite products specifically Google Sheets, Docs, Slides, Calendars.&nbsp;</li><li>Highly proficient in Excel, experience with Deltek Vision/Vantagepoint is preferred</li></ul><br><br>Compensation is based on relevant experience and qualifications. Salary for this role is estimated between $70,000 to $100,000 plus benefits and bonuses.<br><br><b>Benefits and Perks:</b><br>Generous options for medical, dental, vision insurance<br>Location flexibility and unlimited paid time off (PTO)<br>Tax-deferred savings through FSA, parking and transit allocations<br>401K with employer contribution<br>Complimentary One Medical memberships<br>New hire referral bonus<br><br>

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<span style="font-size: 16px;">At ONI, we are driven by a profound mission: to propel scientific discovery and combat diseases by granting everyone the ability to visualize, comprehend, and share the intricate microscopic details of life. Our revolutionary Nanoimager stands at the forefront of advancing cellular studies on a molecular level, making substantial contributions to the evolution of scientific knowledge.</span><div><br></div><div><span style="font-size: 16px;">We dedicate ourselves to broadening the realms of human potential, and we are actively seeking an enthusiastic and devoted Business Development Associate to join our pioneering team located in San Diego. 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You will work closely with marketing, applications, and operations teams to identify opportunities, nurture leads, and convert prospects into long-term clients.</span></div><div class="section page-centered"><div><h3> Your Role at ONI:</h3><ul class="posting-requirements plain-list"><ul><li>Optimize sales funnel to effectively move leads through the buying journey.</li><li>Engage potential and existing customers to identify their needs and offer solutions.</li><li>Identify&nbsp; prospective customers in academia,&nbsp; pharmaceutical and biotechnology industries.</li><li>Convert leads from Marketing generated via online enquiries and post event follow-ups to sales qualified opportunities.</li><li>Qualify leads and develop strategies to increase conversion rates at each stage of the sales funnel.</li><li>Engage and present ONI’s solutions to prospective customers.</li><li>Coordinate and deploy Field Application Team to ensure successful demonstrations of ONI’s technology and products to prospective customers.</li><li>Track and analyze sales funnel performance metrics to identify areas for improvement .</li><li>Execute appropriate closing strategies as designed together with sales leadership.</li><li>Serve as the initial point of contact for potential customers.</li><li>Respond to inquiries via email, phone, or website forms.</li><li>Follow up with prospects and nurture relationships before passing them to applications team.</li><li>Maintain accurate records of sales activities, customer interactions, and logistics updates in CRM software (e.g., Salesforce, HubSpot).</li><li>Generate reports on sales performance, funnel effectiveness, and logistics efficiency.</li><li>Keep constant communication with existing customers, working closely with operations team to manage customer satisfaction</li></ul></ul></div></div><div class="section page-centered"><div><h3>Essential skills and qualifications:</h3><ul class="posting-requirements plain-list"><ul><li>Bachelor’s degree in Science or related fields</li><li>Proven experience in inside sales, sales funnel management, and logistics coordination.</li><li>Clear understanding of sales funnels, lead nurturing, and conversion optimization.</li><li>Familiarity with logistics processes, order fulfillment, and supply chain management.</li><li>Excellent communication, negotiation, and problem-solving skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Proficiency in CRM software (e.g., Salesforce, HubSpot) and sales automation tools.</li><li>Analytical mindset with the ability to interpret sales and logistics data.</li><li>Goal-oriented mindset with a passion for sales, customer success, and operational efficiency.</li></ul></ul></div></div><div class="section page-centered" data-qa="salary-range"><div>$90,000 - $100,000 a year</div><small><div>Plus commission, with total earnings potential around $200k USD.</div></small></div><div class="section page-centered" data-qa="closing-description"><div><span style="font-size: 16px;">At ONI, we understand that a fulfilling career involves more than just challenging work - it's about enjoying a well-rounded experience. When you become a part of our team, you not only contribute to groundbreaking research but also enjoy a range of benefits designed to enhance your life both inside and outside the workplace.&nbsp;</span></div><div><br></div><div><span style="font-size: 16px;">As an equal opportunity employer, we prioritize fairness and respect, ensuring every team member thrives regardless of their background. But that's not all - our perks include:</span></div><div><br></div><div><b style="font-size: 16px;">Competitive Compensation </b><span style="font-size: 16px;">We recognize and reward your talent. Enjoy a competitive salary that reflects your expertise and contributions, ensuring your hard work is recognized.</span></div><div><b style="font-size: 16px;">Flex PTO</b><span style="font-size: 16px;"> plus 11 federal holidays and 4 dedicated wellbeing days.</span></div><div><b style="font-size: 16px;">Gym Access via ARE: </b><span style="font-size: 16px;">Sorrento Valley, Torrey Pines, and UTC</span></div><div><b style="font-size: 16px;">401K </b><span style="font-size: 16px;">via ADP</span></div><div><b style="font-size: 16px;">Life Insurance</b></div><div><b style="font-size: 16px;">Medical </b><span style="font-size: 16px;">with Blue Shield California</span></div><div><b style="font-size: 16px;">Dental</b><span style="font-size: 16px;"> with Delta Dental</span></div><div><b style="font-size: 16px;">Perks at Work:</b><span style="font-size: 16px;"> Enjoy exclusive discounts and deals through our perks at work program, adding value to your everyday life.</span></div><div><b style="font-size: 16px;">VSP Vision:</b><span style="font-size: 16px;"> Your vision matters. Benefit from our eye care program with VSP Vision</span></div><div><br></div><div><span style="font-size: 16px;">If you are driven by innovation, eager to make a significant impact in the realm of scientific and medical research, and possess the skills and passion we are looking for, we invite you to apply and be a part of our mission to improve our understanding of the details of life.&nbsp;</span></div>

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This assessment gives us an idea of your C++ skills- Companies that evaluate this skillset in interviews: Rockstar Games, Ubisoft, Mayhem Studios, etc.- 10 Multiple Choice questions- Average time to complete: 7 to 10 minutes

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