Job Summary
Job Description
The Accounts Payable (AP) Specialist will be responsible for managing the financial system by handling cash flow, paying vendors, and suppliers. The role involves processing, tracking, and recording invoices accurately and efficiently, ensuring timely payments, and maintaining good relationships with vendors and internal teams. Responsibilities include reviewing invoices, matching them with purchase orders, entering invoice details, preparing payments, resolving discrepancies, and preparing financial reports. The specialist will contribute to streamlining the AP process, complying with financial regulations, and maintaining confidentiality in financial reporting. This role is based in Galati, Romania, and requires fluency in English.
Must have:
- Bachelor's degree in accounting or related field
- 1-3 years of AP experience
- Knowledge of accounting principles
- Experience with accounting software or ERP systems
- Computer skills (Microsoft Office, Excel)
- Knowledge of payment processing
- Fluent in English
Good to have:
- Work experience in a multinational environment
- Oracle R12 experience
10 skills required
Job Details
Description
Role: Accounts Payables EMEA Specialist
Purpose of Role:
At Wind River company, we rely on a meticulous financial system to drive our business forward. The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers.
We are searching for a financial specialist to join our AP team based in Galati, Romania, to help process, track and record invoices in an accurate, efficient and timely manner. The AP specialist will have a daily, ongoing impact on financial transactions, keeping the team on track, on time and on good terms with our vendors and internal teams.
Responsibilities:
- Reviewing and verifying invoices for accuracy and completion prior to payment
- Review and audit expense reports
- Matching invoices with purchase orders
- Performing invoice data entry for EMEA region: Germany, France, UK, Sweden, Netherlands, Italy, Romania
- Creating Purchase Orders
- Create vendors and maintain vendor masterdata
- Entering invoice details into the accounting system and allocating expenses to appropriate accounts
- Preparing and processing payment batches, including checks, electronic transfers, and other payment methods
- Monitoring payment deadlines and resolving any outstanding invoices or payment delays
- Communicating with vendors and suppliers to address inquiries, resolve discrepancies
- Run reports on a regular basis, closing the financial month and reconcile AP accounts
- Assisting senior financial officers as needed.
Objectives of this role
- Strengthen and grow relationships with vendors and suppliers through timely payments
- Assist in streamlining and improving the accounts payable process
- Comply with national and local financial regulations
- Exercise integrity and confidentiality in financial reporting
Required qualifications
- A bachelor’s degree is mandatory, preferably in accounting, finance, or a related field
- Approximately 1-3 years of experience as accounts payable clerk or in a similar financial or bookkeeping role
- Knowledge of accounting principles such as payable processes, accruals, general ledger coding, check runs, and account reconciliations
- Accounting software or enterprise resource planning (ERP) systems knowledge for processing invoices, managing vendor invoices and accounts. Oracle R12 is a plus but not mandatory
- Competency in computer skills, particularly in spreadsheet software and other office productivity tools for data entry, analysis, and reporting [Microsoft Office, Excel]
- Knowledge of payment processing, including payment methods such as checks, electronic transfers, and credit cards, and the ability to navigate payment platforms and processes
- English fluent in word and writing mandatory, any additional language is welcome
- Work experience in a multinational environment preferably within a US Corporation (not mandatory)
Required skills:
- Interpersonal and communication skills: effectively communicating with vendors, suppliers and internal teams (including accounts receivable specialists, purchasing etc) is a daily requirement when addressing inquiries, resolving discrepancies etc.
- Time management skills - prioritizing and managing time efficiently plays a crucial role in meeting payment deadlines and handling inquiries in a timely manner
- Organizational skills - it’s essential that you have strong organizational and recordkeeping skills when multitasking and managing multiple invoices, payment deadlines, and vendor statements
- Integrity and confidentiality - handling sensitive financial information demands that you maintain a high level of confidentiality and ethical standards throughout daily responsibilities
Reporting & Major Relationships:
- EMEA Supervisor Accounting
- EMEA Finance team
- EMEA suppliers and employees
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