Admin Assistant IV

This role supports the Chief Information Officer (CIO) by managing the calendar, screening correspondence, arranging meetings, and handling general administrative duties. This position is crucial for ensuring the smooth operation of the CIO's office, enabling the CIO to focus on strategic initiatives and leadership. 

Responsibilities 

• Manages executive’s calendar, schedules/coordinates meetings and appointments 

• Screens and responds to correspondence 

• Arranges small and large meetings or conferences by scheduling conference rooms, issuing meeting requests or invitations, and conference room prep 

• Other general administrative duties  

• Processing expense reports and travel arrangements  

• Miscellaneous duties as required 

• Assists with special projects and research, including contributing as a member of the IT Transformation team 

• Manages the IT Recognition Program; maintaining associated department SharePoint site  

• Creating and maintaining internal and external contacts 

Qualifications 

• Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred 

• Must be able to exercise initiative, professionalism, and confidentiality 

• Excellent computer skills specifically MS Office Suite. Working knowledge of SharePoint. 

• Strong communication, interpersonal and organizational skills 

• Demonstrates high problem-solving skills and be able to proactively troubleshoot 

• To perform efficiently, accuracy and attention to detail required 

• Must be able to work independently and multitask with ease 

• Identify work priorities and requirements up-front and make timely decisions 

• Demonstrates the ability to work with all levels of management. 

• Demonstrates the ability to work as part of an adjacent team, including contributing beyond your range of duties and experience. 

• Must be able to work flexible work hours to support Executive travel and various time zones 

• In depth knowledge of the television/entertainment industry is a plus 

• Experience working in a fast-paced environment with tight deadlines