Administrative Assistant, Operations (Short term)
About the job
SummaryBy Outscal
Responsibilities
- Conduct operational tasks such as tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail/packages, and answer main phone line
- Monitor facility frequently to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized, notifying appropriate parties of any issues or concerns
- Screen and respond to incoming calls volume and email correspondence
- Assist support projects such as inter-office moves and coordination of special events
- Coordinate shipping and returning packages through USPS and FedEx
- Coordinate obtaining facility access for new employees
- Other duties as assigned to assist operations or other support departments
- Provide as-needed administrative coverage when other administrative assistants are out of office. Duties include but are not limited to:
- Manage department calendar, schedules and coordinates meetings and appointments with both internal and external participants
- Process expense reports
- Make travel arrangements and compile travel documentation
- Provides other administrative assistance as needed, such as file tracking and management
- Support various research duties including, but not limited to, tracking down materials, rights, and contact information
- Take detailed meeting notes when required
Requirements
- Bachelor’s degree required
- A minimum of 1 year administrative experience
- Must have unrestricted authorization to work in the United States
- Demonstrates strong written and verbal communication skills
- Demonstrates strong organizational and time management skills as well as the ability to work independently and proactively
- Must be able to multitask, prioritize workload, anticipate tasks, and meet deadlines in a calm and organized manner
- Exemplifies the ability to interface with colleagues at all levels, peer group to C Suite leaders
- Demonstrates excellent attention to detail and good judgment
- Ability to handle confidential matters with the utmost discretion
- Must be highly proficient with MS software including Word, Excel & Outlook
- Entertainment, media and production experience is a plus
- Familiarity with industry concepts, practices, and procedures a plus
About The Company
About Skydance Media
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.
About Skydance Interactive
Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.
About Animation
In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly affects our daily lives. Split, directed by Vicky Jenson (Shrek) and written by Linda Woolverton, tells the story of Elian, a teenager who comes of age using her magical powers to defend her family when the opposing forces of light and darkness threaten to divide her kingdom. Nathan Greno (Tangled) is set to direct Powerless. The studio is located in Los Angeles, CA.
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