Community

Home >

Jobs >

Administrative Assistant, Operations (Short term)

California, United States (On-site)

Administrative Assistant, Operations (Short term)

1 Month ago • 1 Years + • Administrative

About the job

Summary

Skydance Media is looking for an experienced administrative professional to support the Operations team. This position will also cover for other administrative staff members who are out of office. The ideal candidate will have previous experience supporting a high-volume desk within a complex and multi-faceted organization. This is a six month opportunity with potential to extend. Responsibilities include conducting operational tasks such as tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail/packages, and answer main phone line. Monitor facility frequently to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized, notifying appropriate parties of any issues or concerns. Screen and respond to incoming calls volume and email correspondence. Assist support projects such as inter-office moves and coordination of special events. Coordinate shipping and returning packages through USPS and FedEx. Coordinate obtaining facility access for new employees. Other duties as assigned to assist operations or other support departments. Provide as-needed administrative coverage when other administrative assistants are out of office. Duties include but are not limited to: Manage department calendar, schedules and coordinates meetings and appointments with both internal and external participants. Process expense reports. Make travel arrangements and compile travel documentation. Provides other administrative assistance as needed, such as file tracking and management. Support various research duties including, but not limited to, tracking down materials, rights, and contact information. Take detailed meeting notes when required.

5 skills required for this role

Test your skills to join the top 1% applicants for this job

excel

organisational

storytelling

talent-acquisition

organisational-skills

Must have:

Bachelor's degree
1 year administrative experience
Strong written and verbal communication
Strong organizational and time management skills
Ability to multitask, prioritize workload
Proficient with MS software (Word, Excel, Outlook)
Ability to handle confidential matters

Good to have:

Entertainment, media and production experience
Familiarity with industry concepts, practices, and procedures

Not hearing back from companies?

Unlock the secrets to a successful job application and accelerate your journey to your next opportunity.

If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships – Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios – our premium content can reach billions of consumers around the world.

Our corporate headquarters is in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!

For information on Skydance’s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.

---

Responsibilities

Conduct operational tasks such as tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail/packages, and answer main phone line
Monitor facility frequently to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized, notifying appropriate parties of any issues or concerns
Screen and respond to incoming calls volume and email correspondence
Assist support projects such as inter-office moves and coordination of special events
Coordinate shipping and returning packages through USPS and FedEx
Coordinate obtaining facility access for new employees
Other duties as assigned to assist operations or other support departments

Provide as-needed administrative coverage when other administrative assistants are out of office. Duties include but are not limited to:
Manage department calendar, schedules and coordinates meetings and appointments with both internal and external participants
Process expense reports
Make travel arrangements and compile travel documentation
Provides other administrative assistance as needed, such as file tracking and management
Support various research duties including, but not limited to, tracking down materials, rights, and contact information
Take detailed meeting notes when required

Requirements

Bachelor’s degree required
A minimum of 1 year administrative experience
Must have unrestricted authorization to work in the United States
Demonstrates strong written and verbal communication skills
Demonstrates strong organizational and time management skills as well as the ability to work independently and proactively
Must be able to multitask, prioritize workload, anticipate tasks, and meet deadlines in a calm and organized manner
Exemplifies the ability to interface with colleagues at all levels, peer group to C Suite leaders
Demonstrates excellent attention to detail and good judgment
Ability to handle confidential matters with the utmost discretion
Must be highly proficient with MS software including Word, Excel & Outlook
Entertainment, media and production experience is a plus
Familiarity with industry concepts, practices, and procedures a plus

The hourly range for this non-exempt position in Los Angeles is $20.00 – $22.00. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.

We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.

#Media #LI-hybrid

Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.

Recruitment Fraud Alert

It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.

View Full Job Description

$20 - $22/yr (Outscal est.)

$21/yr avg.

Santa Monica, California, United States

About The Company

SKYDANCE

20 Active Jobs

About Skydance Media

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.

About Skydance Interactive

Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.

About Animation

In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly affects our daily lives. Split, directed by Vicky Jenson (Shrek) and written by Linda Woolverton, tells the story of Elian, a teenager who comes of age using her magical powers to defend her family when the opposing forces of light and darkness threaten to divide her kingdom. Nathan Greno (Tangled) is set to direct Powerless. The studio is located in Los Angeles, CA.