Administrative Coordinator

About Proscia

Pathology is at the center of medicine and is undergoing a profound transformation as the final frontier of digitization in healthcare. We started Proscia to accelerate pathology’s transition from microscope to images—and to use AI to change the way we think about cancer.

We can’t change medicine alone. That’s why we’re looking for curious thinkers, big dreamers, developers, evangelists, pathologists, and scientists— exceptional talent to help us harness the great power of AI for good and advance humankind.

At Proscia, we push the limits of medicine and technology, solving problems the world has never solved before. We build software used by thousands of scientists and pathologists working on the front lines of fighting big enemies like cancer for patients around the globe. To accelerate our vision, Proscia has raised over $100M in capital from world-class healthcare and technology investors.

About the Role

We are looking for a highly organized, proactive, and resourceful Administrative Coordinator to manage day-to-day office operations and provide high-level administrative support to our COO and CEO. This dual-role position is ideal for someone who thrives in a dynamic environment, has excellent communication skills, and can juggle multiple priorities with discretion and professionalism.

Key Responsibilities

Office Coordination

• Serve as the first point of contact for office visitors and incoming calls
• Ensure smooth daily office operations, including supplies management, vendor coordination, and facilities support
• Coordinate team meetings, events, and office-wide communications
• Manage shipping, receiving, and general mail distribution
• Assist with travel and event planning for internal team functions

Executive Support (COO & CEO)

• Manage complex calendars, schedule meetings, and coordinate travel arrangements
• Prepare meeting agendas, presentations, and follow-up materials
• Assist with email correspondence, expense reports, and document preparation
• Maintain confidentiality and act as a gatekeeper for incoming requests
• Support special projects and strategic initiatives at the executive level
• Anticipate needs and proactively resolve administrative issues

Qualifications

• 2+ years in an administrative, office management, or executive support role
• Exceptional organizational, time management, and multitasking abilities
• High level of professionalism and discretion when handling confidential information
• Strong written and verbal communication skills
• Tech-savvy with proficiency in Google Workspace and calendar management tools
• Comfortable working independently and collaborating across teams
• Experience supporting senior leadership preferred

Beyond Just Work

As a company in the healthcare field, we want our people to be happy and healthy, in and out of the office. In addition to competitive pay, we ensure everyone on our team is supported with savings, schedule, and insurance options that promote long-term health and personal growth.

Our office environment is designed for creativity and agility: with walls as notepads and couches for collaboration. We’re located in the heart of Philadelphia, with views of the city atop the train station so you can spend your time focusing on what matters most.

At Proscia, we don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our products, and our community. Proscia is proud to be an equal opportunity workplace.