Administrative Manager

4 Hours ago • 3 Years +

Job Summary

Job Description

The Administrative Manager will oversee office administrative services and other business support. This role involves managing office front services, travel management, and business events support. Responsibilities include assisting with visitor registration, managing office administration functions, handling corporate travel bookings, negotiating with vendors, preparing budgets, and ensuring adherence to policies and regulations. The candidate will work closely with local and regional teams to support business needs and ensure smooth operations. They need to be meticulous, organized, detail-oriented and able to multitask and work independently under time constraints.

Must have:

3+ years of office/administrative experience
Fluent in written and spoken Chinese and English
Good communication and negotiation skills
Meticulous, organized, and detail-oriented

Perks:

Competitive total compensation package
L&D programs and Education subsidy
Various team building programs and company events
Wellness and meal allowances
Comprehensive healthcare schemes

2 skills required

2 skills required for this role

Add these skills to join the top 1% applicants for this job

communication

team-management

Job Details

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.

OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.

Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er.

OKX is part of OKG, a group that brings the value of Blockchain to users around the world, through our leading products OKX, OKX Wallet, OKLink and more.

About the Opportunity

We are seeking an experienced and efficient Administrative Manager to oversee office administrative services and other business support. This position involves various responsibilities related to office front services, travel management, business events support, office relocation and other soft services based on the company's business needs.

What You'll Be Doing

Be at the front of the office, ensuring workplace admin service and assisting with visitor registration
Report to the Senior Administrative Manager/Regional Head of Administration, assist in managing office administration functions, and work closely with the local business team and across region team
Experience in business travel, and large-scale conference/global business events support
Solid experience in handling corporate travel bookings
Able to negotiate with local vendors for business deals and services with procurement sense
Prepare budgets, formulate, review, and maintain relevant policies, guidelines, and procedures
Ensure operations adhere to policies and regulations, and keep abreast of organizational changes and business developments

What We Look For In You

Tertiary education with 3+ years of experience in an office/administrative capacity in a fast-paced environment, preferably with clients/employee faced experience
Fluent in both written and spoken Chinese and English
Good communication , strong interpersonal and negotiation skills, and able to work under pressure
Meticulous, organized, detail-oriented, and the ability to multitask
Proactive and pleasant personality, great team work
Able to work diligently and independently under time constraints