Outscal Logooutscal logo

Administrative Assistant

1 Hour ago • All levels • Administrative

Job Summary

Job Description

The Administrative Assistant is a central point of contact for all administrative tasks at Disney Research | Studios (DRS) in Zurich. Responsibilities include procurement and accounts payable, employee and research partner onboarding/offboarding, infrastructure maintenance, and event management. The role requires coordination of employee and research partner onboarding/offboarding, interfacing with HR, IT, Legal, authorities, and stakeholders. Processing vendor invoices, managing supplier accounts, and procurement are key. Ensuring efficient operations, managing relationships with landlords and external service providers, planning and executing internal/external events, organizing meetings, and handling general office administration are also crucial.
Must have:
  • KV-Ausbildung or equivalent
  • Meticulous & thorough work
  • Strong execution, manages complexity
  • Experience in admin role (ideally several years)
  • Knowledge of Swiss business practices
  • Fluent German & English
  • Proficient in MS Office

Job Details

Job Summary:

Administrativer Mitarbeiter (m/w/d) 

Der Administrative Mitarbeiter (m/w/d) ist eine zentrale Ansprechperson für alle administrativen Aufgaben im Forschungslab von DisneyResearch|Studios (DRS). Dazu gehören insbesondere Beschaffung und Kreditorenwesen, Ein- und Austritte von Mitarbeitenden und Forschungspartnern, die Instandhaltung der Infrastruktur sowie das Event-Management. 

Der Starttag ist verhandelbar und wird im Bewerbungsprozess besprochen. 

 

Wir erwarten eine Bereitschaft, primär (4 Tage) in unserem Büro in Zürich zu arbeiten.  

 

Zu den Aufgaben gehören im Wesentlichen 

 

  • Koordination der Ein- und Austritte von Mitarbeitenden und Angehörigen von Forschungspartnern. Schnittstellenmanagement mit HR, IT, Legal, Behörden und anderen Stakeholdern. 

  • Bearbeitung der Kreditorenrechnungen, Lieferanteneröffnungen und Beschaffungswesen 

  • Sicherstellung eines sicheren und effizienten Betriebs, Management der Beziehungen zu Vermietern und externen Dienstleistern wie Reinigungsfirmen und Handwerkern. 

  • Planung, Organisation und Durchführung interner und externer Veranstaltungen. 

  • Organisation von Meetings sowie Empfang und Betreuung von Gästen und Besuchern. 

  • Allgemeine Büroadministrationsarbeiten. 

 

Erforderliche Fähigkeiten & Erfahrung 

  • KV-Ausbildung, relevanter Bachelor-Abschluss oder vergleichbare Arbeitserfahrung 

  • Sorgfätige und gründliche Arbeitsweise 

  • Umsetzungsstark und behält den Überblick in einem schnelllebigen und komplexen Umfeld 

  • Idealerweise mehrere Jahre Erfahrung in einer administrativen Rolle 

  • Erfahrung mit Schweizer Geschäftspraktiken 

  • Sehr gute Deutschkenntnisse, in Wort und Schrift sowie verhandlungssichere Englischkenntnisse  

  • Sehr sicher im Umgang mit gängiger Office-Standardsoftware (z.B. MS Office) 

 

Unsere Unternehmenskultur ist von Diversität und Vielfalt geprägt. Daher berücksichtigen wir alle Bewerbungen - unabhängig von Geschlecht, Nationalität, ethnischer und sozialer Herkunft, Religion/Weltanschauung, Behinderung, Alter, sexueller Orientierung und Identität.  

Similar Jobs

Anthology  Inc  - Customer Service Advisor

Anthology Inc

Georgia, United States (Remote)
1 Week ago
Universally Speaking - Italian Games Tester

Universally Speaking

Community Of Madrid, Spain (On-Site)
1 Week ago
Trackman - Accounts Payable Specialist

Trackman

(On-Site)
3 Weeks ago
ByteDance - Graduate Account Management, Fashion (Philippines E-Commerce)

ByteDance

Taguig, Metro Manila, Philippines (On-Site)
56 Minutes ago
The Walt Disney Company - Retail Marketing Intern, APAC

The Walt Disney Company

Singapore, Singapore (On-Site)
1 Month ago
ION - Senior Linux Systems Administrator - Somerset, NJ

ION

Clifton, New Jersey, United States (Hybrid)
5 Months ago
Dream Sports - IT Manager

Dream Sports

Pune, Maharashtra, India (On-Site)
3 Weeks ago
Highspot - Sr. Salesforce Administrator

Highspot

Hyderabad, Telangana, India (Hybrid)
5 Months ago
ION - Technical Support Analyst - 5943

ION

Woking, England, United Kingdom (On-Site)
5 Months ago
Aristocrat Gaming - Field Engineering Supervisor

Aristocrat Gaming

Tulsa, Oklahoma, United States (Hybrid)
3 Weeks ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

GoMotive - Manager, Global Accounts Payable & Procure-to-Pay

GoMotive

United States (Remote)
1 Month ago
Tesla - Construction Site Manager - MEP

Tesla

Brandenburg, Germany (On-Site)
1 Month ago
Aristocrat Gaming - Field Engineering Supervisor

Aristocrat Gaming

Tulsa, Oklahoma, United States (Hybrid)
3 Weeks ago
Skillz - People Operations Co-op

Skillz

Las Vegas, Nevada, United States (On-Site)
6 Days ago
AGS - American Gaming Systems - Warehouse Inventory Manager

AGS - American Gaming Systems

Oklahoma City, Oklahoma, United States (On-Site)
1 Month ago
Corsair - IE Engineer

Corsair

Taoyuan City, Taiwan (On-Site)
21 Hours ago
Tesla - Facilities Coordinator, Facility – South

Tesla

Fuenlabrada, Community Of Madrid, Spain (On-Site)
1 Month ago
N-iX - Senior Financial Accountant

N-iX

Krakow Am See, Mecklenburg-Vorpommern, Germany (Flexible)
1 Month ago
Keywords Studios (Player Support) - Tax Analyst

Keywords Studios (Player Support)

Montréal, Québec, Canada (Remote)
1 Week ago
Lionsgate Games - Staff Accountant

Lionsgate Games

Santa Monica, California, United States (On-Site)
20 Hours ago

Get notifed when new similar jobs are uploaded

Jobs in Zürich, Zurich, Switzerland

PwC - Corporate Tax Manager Zentralschweiz

PwC

Lucerne, Lucerne, Switzerland (On-Site)
5 Months ago
PwC - Director – Operations and Supply Chain Management Consulting 80-100%

PwC

Zürich, Zurich, Switzerland (On-Site)
5 Months ago
PwC - Manager / Senior Manager for EPM & Analytics with SAP

PwC

Zürich, Zurich, Switzerland (On-Site)
5 Months ago
Fluence - Quality Assurance Manager

Fluence

Zürich, Zurich, Switzerland (Hybrid)
5 Months ago
PwC - (Senior) Manager Strategic Portfolio Management

PwC

Zürich, Zurich, Switzerland (On-Site)
5 Months ago
Sonar Source - Support Engineer

Sonar Source

Geneva, Geneva, Switzerland (On-Site)
4 Months ago
Tesla - Employee Advisor

Tesla

Zug, Zug, Switzerland (On-Site)
1 Month ago
The Walt Disney Company - Administrative Assistant

The Walt Disney Company

Zürich, Zurich, Switzerland (Hybrid)
19 Hours ago
PwC - Senior Manager in Insurance Consulting

PwC

Zürich, Zurich, Switzerland (On-Site)
5 Months ago
Tesla - Automotive Mechatronics Technician

Tesla

Zürich, Zurich, Switzerland (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

Logitech - IT Service Support Intern

Logitech

Lausanne, Vaud, Switzerland (On-Site)
4 Months ago
Next Level Games - Senior IT Administrator

Next Level Games

British Columbia, Canada (On-Site)
1 Month ago
Trek - Service Technician/Advisor - Part Time Seasonal

Trek

Pittsburgh, Pennsylvania, United States (On-Site)
1 Month ago
The Walt Disney Company - Executive Assistant (National Geographic Content)

The Walt Disney Company

New York, New York, United States (On-Site)
19 Hours ago
Evolution - Uniforms Specialist

Evolution

Madrid, Community Of Madrid, Spain (On-Site)
2 Weeks ago
The Walt Disney Company - Guest Relations Host

The Walt Disney Company

Hong Kong (On-Site)
1 Hour ago
Tesla - Industrial Clerk Apprenticeship (m/w/d) 2025

Tesla

Prüm, Rhineland-Palatinate, Germany (On-Site)
1 Month ago
Nintendo - HR Applications Specialist (m/f/d)

Nintendo

Frankfurt, Hessen, Germany (On-Site)
5 Months ago
Dream Games - Executive Assistant

Dream Games

İstanbul, Türkiye (On-Site)
9 Months ago

Get notifed when new similar jobs are uploaded

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

São Paulo, State Of São Paulo, Brazil (On-Site)

Hong Kong (On-Site)

Île-de-France, France (On-Site)

Île-de-France, France (On-Site)

Île-de-France, France (On-Site)

Île-de-France, France (On-Site)

Serris, Île-de-France, France (On-Site)

Île-de-France, France (On-Site)

Serris, Île-de-France, France (On-Site)

Île-de-France, France (On-Site)

View All Jobs

Get notified when new jobs are added by The Walt Disney Company

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug