Assistant to the CEO

1 Month ago • 2 Years + • Administrative • $46,000 PA - $56,000 PA

Job Summary

Job Description

The Assistant to the CEO at DNEG provides high-level administrative support, managing calendars, communications, and key projects. Responsibilities include scheduling appointments, managing correspondence, organizing meetings, preparing documents, assisting with special projects, and handling confidential information. This on-site role requires flexibility for early mornings, evenings, and weekends, and involves managing events at the CEO's residence. The ideal candidate possesses strong organizational and communication skills, experience in a senior administrative role (preferably in entertainment), proficiency in Microsoft Office Suite and Google Workspace, and the ability to handle sensitive information with discretion.
Must have:
  • Calendar & Travel Management
  • Communication Liaison
  • Meeting Coordination
  • Document Management
  • Project Assistance
  • Confidentiality
  • Proficiency in MS Office & Google Workspace
  • 2+ years senior admin experience

Job Details

Description

Position at DNEG

We are seeking a proactive, highly organized, and detail-oriented Assistant to provide high-
level administrative support to the CEO. This position plays a pivotal role in ensuring
efficiency and effectiveness by managing calendars, communications, and a variety of key
projects. The ideal candidate will be a dynamic problem-solver with excellent communication
skills and the ability to handle sensitive information with the utmost discretion. This is an on-
site role requiring regular in-person presence at the office and the CEO’s residence. The
position also demands flexibility to accommodate early morning, evening and weekend work
when needed.
 

Key Responsibilities

  • Calendar Management: Schedule and manage appointments, meetings, and travel arrangements, ensuring all commitments are met with precision.
  • Communication Liaison: Serve as the main point of contact between internal/external stakeholders. Manage phone calls, emails, and other correspondence.
  • Meeting Coordination: Organize, prepare for, and attend meetings, including
  • drafting agendas, taking minutes, and following up on action items.
  • Document Management: Prepare reports, presentations, and other documents. Ensure that critical files are organized and accessible.
  • Project Management: Assist with special projects, manage deadlines, and support the execution of company initiatives.
  • Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
  • Travel Coordination: Arrange travel logistics including flights, accommodations, transportation, and itineraries.
  • Event Planning: Manage breakfast/lunch/dinner meetings/events at the CEO's residence, ensuring seamless execution.
  • Flexible Work Hours: Ability to work flexible hours, including evenings and weekends, to accommodate schedule and commitments.
  • Additional Administrative Support: Perform various ad hoc tasks as required.
 
Key Requirements
  • Minimum 2 years of experience in a senior administration role, preferably in entertainment, post-production, or media
  • Strong understanding of studio workflows, post-production processes, and industry deal structures
  • Exceptional organizational skills, attention to detail, and ability to multitask
  • Ability to thrive in a high-pressure, deadline-driven environment
  • Strong written and verbal communication skills, with an ability to liaise with high-
    profile clients and executives
  • Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
  • Ability to work independently and resolve challenges as they arise
  • Exceptional discretion, professionalism, and ability to handle sensitive information
  • Flexibility and adaptability to manage shifting priorities and last-minute requests

 

 

The base salary range for this full-time position is $46,000 to $56,000 USD. DNEG salary ranges are determined by function, department, level, and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.


About Us
We are DNEG, one of the world’s leading visual effects and animation companies for the creation of award-winning feature film, television, and multiplatform content. We employ more than 9,000 people with worldwide offices and studios across North America (Los Angeles, Montréal, Toronto, Vancouver), Europe (London), Asia (Bangalore, Mohali, Chennai, Mumbai) and Australia (Sydney).

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About The Company

DNEG is a world-leading visual entertainment services company for the creation of feature film, television, and multiplatform content, with worldwide offices and studios across North America, Europe, Asia, and Australia.

 

DNEG’s critically acclaimed work has earned the company seven Academy Awards® for Best Visual Effects and numerous BAFTA, Primetime EMMY® Awards and VES Awards for its high-quality VFX work. 


Visit www.dneg.com for DNEG’s current and upcoming projects on behalf of Hollywood and global studio and production company.

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