Contract - Associate Events Coordinator

2 Months ago • 3-5 Years • Events

Job Summary

Job Description

The Associate Events Coordinator supports the Corporate Events & Travel team in planning and executing corporate events. Responsibilities include attendee registration, tracking timelines, coordinating logistics with internal and external partners, event design and execution (including budgeting and vendor sourcing), creating status updates and post-event reports, managing employee ticketed events (e.g., Mariners games), and developing efficient project management systems. The role requires strong organizational skills, attention to detail, and excellent communication across all levels of the company.
Must have:
  • 3-5 years of experience
  • Excellent project management skills
  • Experience in hospitality or event planning
  • Proficiency in Microsoft Office Suite
  • Strong communication and organizational skills
Perks:
  • Medical, dental, and vision insurance
  • 401(k)
  • Life insurance
  • Disability insurance
  • Paid sick leave
  • Paid holidays

Job Details

 
Nintendo of America Inc.
 

About Nintendo of America: From the launch of the Nintendo Entertainment System™ more than 30 years ago, Nintendo’s mission has been to create smiles through unique entertainment experiences. Here at Nintendo of America Inc., we deliver on this mission by partnering closely with Nintendo Co., Ltd., to bring Nintendo’s iconic and cherished franchises including Mario™, Donkey Kong™, The Legend of Zelda™, Metroid™, Animal Crossing™, Pikmin™ and Splatoon™ across the Americas through our video games, hardware systems, and collaborations with partners on a range of other entertainment initiatives like feature films and theme parks.
  
Based in Redmond, Wash., Nintendo of America serves as headquarters for Nintendo’s operations in the Americas. We are an equal opportunity employer offering a welcoming and inclusive environment in service to one another, our products, and the diverse consumers and communities we call home. For more information about Nintendo, please visit the company’s website at . 

  
Our Corporate Events & Travel team is the central and primary resource for all corporate event related activities across Nintendo of America, from the initial planning and site selection to actual onsite management of an event. 
   
As an Associate Events Coordinator, you will support multiple projects and offer administrative support to our small, agile, collaborative team. This includes administrative support, execution support, budgeting, logistics of meetings, special events, business travel, and tracking and reporting. Proven experience working with Microsoft excel, outlook, smartsheet, with high attention to detail and the ability to effectively communicate with individual contributors up to our executive C-suite is needed.
   
If you have experience supporting corporate event teams or teams within the hospitality industry, can showcase your organizational skills, strong attention to detail, and work under tight deadlines then we want to hear from you.
  
 
** This is a CONTRACT position
   
DESCRIPTION OF DUTIES:
  • Leads coordination for attendee registrations for internal meetings, internal/external events, and competitions.
  • Tracks established execution timelines, milestones and tasks and ensures all tasks are completed on time.
  • Coordinates communication, logistics, and deliverables among internal Nintendo teams and with outside business partners for the logistical execution of events and projects.
  • Communicates plans, tactics and executions with internal stakeholders and partners.
  • Collaborates on corporate event design, and execution including research, creative planning, budgeting, vendor sourcing, inter-department collaboration, logistics coordination and onsite support.
  • Creates and communicates program status updates during development and execution.
  • Builds data-driven post-event reports focused on key learnings and in-depth survey analysis. Implements past learnings in future projects.
  • Leads and manages employee ticketed events/programs (Mariners, Kraken and Climate Pledge Arena); manages vendor relationship, contract fulfillment, employee communication, surveys, lotteries, distribution, reporting and reconciliation.
  • Anticipate project needs, discern work priorities, and meet deadlines with little supervision.
  • Provide cross-functional support to internal clients for planning and executing meetings and events.
  • Develops and maintains department systems, tools, and processes for efficient project management.
  • Ensures adherence to internal policies and procedures and leads coordination of all necessary documentation, including action memos, non-disclosure agreements, player agreements, tournament rules, etc.
 

 
SUMMARY OF REQUIREMENTS:
  • Three to five years of experience.
  • Excellent project management and organizational skills required.
  • Experience in hospitality industry, customer service, and/or event planning required.
  • Good PC skills (Windows, Word, Access, PowerPoint, and Excel preferred).
 
   
  Applicants must be legally eligible to work in the United States to be considered. Visa sponsorship is not available for this role.
    

** This is a CONTRACT position 

    

This position is hybrid in Redmond, WA. Hybrid positions require regular onsite work following the schedule and guidelines for their division. This position is not open to fully remote status at this time. 

   

This contract position has a base pay range of $29 - $52 per hour and is eligible for benefits through the employing agency. Agency benefits may include medical, dental and vision, 401(k), basic/supplemental life and AD&D insurance, short- and long-term disability insurance, health and dependent care spending accounts, transportation benefits, employee assistance program, paid sick leave, and up to 6 paid holidays per year. All benefits are subject to elections, eligibility requirements, plan and program terms. Benefits offerings will be confirmed at the time of offer by the employing agency, and may differ depending on the employing agency partner.

   
 
#LI-Hybrid
  

JOB DATE: January 30, 2025

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About The Company

Nintendo's mission is to put smiles on the faces of everyone we touch. We do so by creating new surprises for people across the world to enjoy together. We've forged our own path since 1889, when we began making hanafuda playing cards in Kyoto, Japan. Today, we’re fortunate to be able to share our characters, ideas and worlds through the medium of video games and the entertainment industry.


Nintendo of America, established in 1980 and based in Redmond, Washington, is a wholly owned subsidiary of Nintendo Co., Ltd. We are committed to delivering best-in-class products and services to our customers and to investing in the well-being of our employees as part of the global Nintendo family.


For more information about Nintendo please visit www.nintendo.com.

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