Coordinator, Commercial Marketing

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How We LEAD:
Virgin Music is looking for a coordinator of the Commercial Marketing team whose primary responsibilities are to assist the Head of Commercial Marketing and coordinate the Commercial Marketing department with account relations support and day-to-day workflow. Additionally, this role will work with our labels/managers/artists to develop and execute campaigns and processes to navigate the best course to market for their releases. The coordinator will report directly to the Head of Commercial Marketing and will be across all facets of the Commercial Marketing team and department.

How You’ll CREATE:

Administrative Support: Assist the Head of Commercial Marketing with various administrative tasks including:

• Calendar management

• Expense reporting

• Travel arrangement
   

Label and Artist Relations:

• Working directly with Virgin Music labels and artists on identifying opportunities for their release schedule, organizing calls + agendas, taking meeting minutes, and ensuring goals are being met via reporting and Virgin team communications

• Regularly respond to emails sharing new release information and updates

• Liaise directly with managers and artists during specific promo events to ensure execution runs smoothly

Meeting Management, Webinars & Conference Presentations:

• Soliciting and distributing agendas, keeping meetings to time, distributing call notes/meeting minutes, and maintaining pace on action items and follow-ups

• Running/Hosting webinars, including the coordination of registrants, flyer design, and working with the team on presentation building

Commercial Team Support - Various Support Functions Include:

• Writing and distributing release one-sheets/project overviews

• Copywriting and coordinating approvals for new releases and commercial newsletter updates

• Coordinating video IDs and scripts from artist team promoting new releases

• Coordinating artist and label playbacks with key DSP/retail partners

• Monitoring DSP and retail Social Media properties and documenting/communicating when featured

• Obtain necessary internal approvals on a needed basis with the finance and legal departments

• Asset solicitations internally and externally

• Distributing mailouts to partners

Reporting:

• Pull, compile, analyze, and maintain regular daily/weekly reports including chart placements, sales performance, and shipment analysis

• Conduct research and communicate findings

• Weekly visibility recaps of release placement across DSP/Retail stores

• Weekly consumption recaps of priority projects

Bring Your VIBE:

• Strong work ethic and an excellent communicator with the ability to anticipate needs and follow up’s ahead of being asked

• Strong administrative and organizational skills

• Ability to work under high pressure and speed

• Impeccable attention to detail

• Must be process orientated and can create processes to streamline efficiencies and create solutions

• Ability to interact comfortably and effectively with internal and external partners

• Must Be flexible, able to multitask, and manage time effectively

• Minimum 1 year of executive assistant and/or coordinator experience

• Extensive experience with MS Office applications, Photoshop a bonus

• Prior experience with industry consumption dashboards and tools

• Music Industry experience preferred

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.