Coordinator, Creative Production

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music, encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars.  We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry.  This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

How we LEAD: 

This coordinator is a proactive and highly organized creative professional who supports the SVP of Creative and Creative Leads with end-to-end production logistics, talent sourcing, and administrative workflow. They serve as a key point of contact across departments and vendors, managing schedules, travel, call sheets, creative decks, and financial routing with precision and professionalism. With a strong eye for detail and a collaborative spirit, they help drive the creative process forward while gaining hands-on experience to grow into a future Creative Lead.

How You’ll Create:

Core Responsibilities

• General admin support for SVP of Creative, including scheduling meetings, booking travel, submitting expenses, researching industry trends, workflow organization, maintaining team meeting invites, and other tasks as needed
• Supporting the Creative Leads on projects and with general production tasks, including:
• Booking travel for artists & team members
• Assisting with talent sourcing (directors, photographers, designers, stylists, glam)
• On set production duties for photo/content shoots
• Drafting call sheets, requesting certificates of insurance, and assisting with distribution of on-set agreements (model/location releases, etc.)
• Creating/editing resources such as creative pitch decks or one sheets
• Sourcing/booking studios, including Western Studios, or alternate locations per creative
• Set and prep for larger (more than 2-3 people) internal and external meetings, and handling media when needed
• Update Artist Growth platform regarding production details
• Attend production meeting and any other relevant meetings or calls as requested to take notes and distribute information to the department afterwards as needed
• General Uniport support – acting as verbal go-between with Finance & vendors to request POs, help route invoices, set up new vendors and ensure communication w/ partners on payment status is clear and consistent
• Working with external parties to ensure proper backup receipts are delivered to finance in an orderly manner
• Acting as a point of contact for the dept and maintaining strong communication w/ other coordinators, support roles, creative partners & project managers

Peripheral Responsibilities

• Acting as backup for key tasks such as routing creative assets to artist teams for edits/approvals, uploading final cover artwork for DSPs, and facilitating signatures on agreements via Docusign
• Maintaining and distributing approved creative assets (in tandem w/ Creative Ops/Admin)
• Keeping company roster on Monday.com updated w/ correct Creative Leads per project
• Support team with building out creative mood boards/decks

Aspiring Responsibilities

• Develop Creative Lead skills and act as right hand on projects, including owning and executing on key project elements
• Pitch and build creative briefs to both internal and external creatives outlining all relevant project details and creative references
• Help streamline workflows across the creative team and gain expertise on an ever-evolving creative production process

Bring Your Vibe:

• Proactive, candid, and able to jump in to help support teammates/problem-solve to the best of their ability
• Enjoys being part of a cohesive team and supporting leadership in triaging and staying across multiple active projects
• In-depth understanding of the production / creative workflow
• Exceptional eye for details and strong communication, organization, and interpersonal skills
• Able to handle projects with a high degree of confidentiality and build strong relationships both internally and with creative partners
• Production or other related creative experience (existing relationships/connections a plus but not required)
• Proficiency in Photoshop and additional Adobe programs desirable but not required

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.