Coordinator, Finance and Administration

2 Months ago • All levels • Finance

Job Summary

Job Description

The Coordinator, Finance and Administration, provides support to the SVP and the Finance team in the Miami office. Responsibilities include scheduling meetings, managing calendars, handling phone calls, arranging travel, and processing expenses. They will also manage office supplies, receive mail, and direct visitors. The role involves assisting with company events, ad-hoc projects, and analysis for the Finance department. The coordinator serves as the interface between the company and various external contacts such as vendors, channel partners, and clients.
Must have:
  • Bachelor’s degree required.
  • Strong interpersonal skills with an ability to build effective relationships.
  • Ability to work effectively in team environment.
  • Ability to manage confidential information.
  • Ability to multitask and function in an ever-changing business environment.
  • Proficient in Microsoft Office Programs.
  • Required to be in the office Monday to Friday.
Good to have:
  • Fully Bilingual (Spanish/English) preferred.
  • Track record of success and recognition in effectively carrying out administrative function preferred.
  • Working with SAP and ARIBA preferred.
  • 1+ Years of office/business work experience preferred.

Job Details

Sony Pictures Entertainment (SPE) is a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition, and distribution; television production, acquisition, and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. SPE’s Motion Picture Group production organizations include Columbia Pictures, Sony Pictures Animation, Screen Gems, TriStar Pictures, 3000 Pictures, Stage 6 Films, AFFIRM Films, and Sony Pictures Classics. Sony Pictures Television (SPT) operates three complementary lines of business: 1) Distribution of SPE's feature films and television programming to television outlets around the world, 2) Local television production in key international markets, 3) International television networks and digital networks.

For additional information, visit http://www.sonypictures.com/corp/divisions.html.

General Summary:

The key purpose of the Coordinator is to provide support to the SVP and the Finance team based in the Miami office.  The Coordinator will also be responsible for providing general administration support to the office and should have an enthusiastic interest in the entertainment business and a proactive willingness to take on various responsibilities.  The Coordinator is the interface/liaison for the company to connect the operations with both internal and external contacts – vendors, services, channel partners, advertising clients, SPE Departments, etc.  The coordinator will have the opportunity to work on ad hoc projects and analysis for the Finance department with the potential to move into another Finance role in the future.

Responsibilities:

  • 50% Admin support for the SVP Finance and 3 Finance VPs. The tasks mainly include scheduling meetings, maintaining calendars, covering SVP’s phone, arranging travel and processing expenses. Other responsibilities are scanning documents or other support as needed. Also, support the finance department with some admin tasks.

  • 25% General Office Support: Order and distribute all office and kitchen supplies. Receive all incoming mail, as well sign for all deliveries. Handle all incoming calls for the general SPT office number and route calls and messages to the right extensions. Screen and provide services and direction to all external visitors, customers and vendors. Assist with all SPE sustainability, safety and security initiatives. Assist with all company events.

  • 15% Support the Finance team with ad hoc projects and analysis.

  • 10% Purchase Orders & Payment Requests: Issue Purchase Orders pertaining to office, kitchen supplies and shipping costs.

Knowledge/Skills/Abilities:

  • Bachelor’s degree required.

  • Fully Bilingual (Spanish/English) preferred.

  • Track record of success and recognition in effectively carrying out administrative function preferred.

  • Open to receiving and assimilating feedback

  • Strong interpersonal skills with an ability to build effective relationships.

  • Ability to work effectively in team environment.

  • Ability to manage confidential information.

  • Ability to multitask and effectively function in an ever-changing business environment.

  • Self-motivated individual who knows where to go to find answers to questions.

  • Proficient in Microsoft Office Programs.

  • Required to be in the office Monday to Friday.

  • Highly organized and motivated to continue to expand their responsibilities.

Education:

  • 1+ Years of office/business work experience preferred.

  • Working with SAP and ARIBA preferred.

#LI-DA1

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

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About The Company

Hi, we’re Sony Pictures EntertainmentWe are in the business of creativity … making some of the most beloved film and television of all time for every platform in the world. As the most creative and proudly independent studio, our future is boundless.Sony Pictures Entertainment is a division of Sony Corporation, a creative entertainment company built on a foundation of technology. Along with our sister companies, we make movies, television, music and games that engage billions of people, connecting creators and audiences around the globe.We are looking for innovators to join us as we forge the future of entertainment!

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