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Coordinator, Logistics Desk

1 Hour ago • 3 Years + • Administrative • Operations • $55,800 PA - $74,800 PA

Job Summary

Job Description

The Coordinator, Logistics Desk at ABC News assists the Operations team with crucial administrative tasks. Responsibilities include employee and vendor onboarding, invoice processing through Disney's system, creating NABET staff schedules, and processing timesheets. This role requires close collaboration with HR, Payroll, Accounts Payable, and Finance. Onboarding duties involve setting up new hires with logon credentials, email, security badges, and company devices. Payroll tasks include reviewing and processing timesheets via Kronos. Accounts Payable responsibilities encompass vendor account setup, invoice approval, and purchase order creation. The coordinator also handles NABET staff scheduling and daily hire timesheet processing. Daily tasks may vary based on news cycle demands.
Must have:
  • 3+ years business operations experience
  • Excellent organization and communication skills
  • Detail-oriented, proactive, and a team player
  • Experience scheduling NABET staff
  • Knowledge of MediaPulse scheduling software
Good to have:
  • Workday, SAP, Coupa, Kronos, Concur knowledge
  • Familiarity with NABET contracts
Perks:
  • Bonus and/or long-term incentive units
  • Full range of medical, financial, and other benefits

Job Details

Job Summary:

The Coordinator will assist the ABC News Operations team with a variety of vital administrative functions including but not limited to onboarding of new employees to include union and non-union, onboarding of new vendors, payment of vendor invoices through the Disney Accounts Payable system, create and distribute NABET Staff schedules and process NABET Daily Hire timesheets for eventual payroll.  This candidate will work closely with Human Resources, Payroll Services, Accounts Payable, and Finance as well as the Operations Team.

What You Will Do:

  • Onboarding - initiate new hire paperwork through Workday, set up new employees with logon credentials, email accounts, security badges, and access to ABC News applications, company issued mobile devices, computer and phone as needed.
  • Track and follow up on all aspects of the onboarding process to ensure smooth transition of the new hire into the Company.
  • Payroll - review, approve and process timesheets for weekly payroll through Kronos, our payroll system.
  • Accounts Payable - send supplier invites to new vendors to initiate SAP accounts, approve and submit invoices to AP, request special handling payments, process and upload invoices, create purchase orders and perform goods receipts.
  • Scheduling – Create NABET Staff Schedules and Vacations, Process NABET Daily Hire Timesheets for Payroll
  • Assist the Operations Team with day-to-day requests as needed based on the news cycle and demands of the News Division and Production Teams.

Required Qualifications & Skills:

  • Minimum 3 years experience in business operations
  • Must have excellent organization, time management and excellent communication skills, both verbal and written.
  • Methodical about analyzing processes and system to fully understand their functions.
  • Proactive in seeking out opportunities to advance and improve current processes.
  • Must be extremely attentive to details.
  • Be a self-starter as well as a team player skilled in working with groups and individuals both inside and outside the organization to support all platforms across ABC News.
  • Must have working experience with Scheduling NABET Staff crews
  • Must have knowledge of MediaPulse Scheduling software system

Preferred Qualifications:

  • Knowledge and familiarity of the Workday human resources management system
  • Working knowledge of NABET Contracts
  • Working knowledge of SAP & Coupa
  • Working Knowledge of Kronos time management system
  • Working knowledge of Concur expense management system

Education:

  • Bachelor’s Degree or equivalent experience

ABC News is America’s No. 1 news source, providing straightforward, fact-driven journalism across broadcast, streaming, digital and audio. ABC’s award-winning programs include “Good Morning America,” “World News Tonight with David Muir,” “Nightline,” “20/20,” “This Week with George Stephanopoulos,” “GMA3: What You Need to Know,” and “The View”. Other platforms include ABC News Live, the network’s 24/7 streaming channel; ABC News Studios, a premium, narrative nonfiction original production house; ABC News Digital, comprised of a diverse audience of more than 53 million monthly average users; ABC Audio, the premier source for radio news and industry-leading podcasts; FiveThirtyEight, renowned data journalism organization; and NewsOne, the affiliate news service. Based in New York City, ABC News is comprised of three U.S. bureaus and eight international bureaus, with a presence in more than 20 countries around the world. 


The hiring range for this position in New York, NY is $55,800- $74,800 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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