Creative Office Administrator

Our Company

Congo Brands is at the epicenter of where consumer demand meets product development. Through brand partnerships with lead influencers, we are afforded an inside look at what consumers truly desire. Congo Brands is a health and wellness brand that sells supplements, fitness snacks, hydration drinks, energy drinks, and more through e-commerce and retail partnerships. Congo Brands houses some of the world’s most noted brands including Alani Nu, Prime Hydration, and 3D Energy. Congo Brands is on pace to become one of the world’s most noted consumer product companies, with revenue growth increasing exponentially year over year. Congo Brand’s goal is to be the go-to ‘Better for You Brand’ for everything from ready-to-drink beverages, snacks, supplements and more.

The Role

We are on the search for the next amazing team member for our Creative Department! The Creative Office Administrator will report to the Head of Creative Operations and is an extension of that position as support for the VP of Creative. This role is crucial in keeping the momentum of the creative team’s day-to-day work on point, and supporting the basic needs of the creative personnel, including documentation and communications for departmental information and general administrative support.

The ideal candidate for this role will have a "servant leadership" mindset, an outgoing personalty (to match our incredible team), and a proactive style of working. If you enjoy helping an office run smoothly, are highly organized, and have an interest in learning the ins-ands-outs of Creative Operations, this role could be a great fit.

This role is onsite at our Creative Studio in Louisville, Kentucky. Due to the nature of this role, remote candidates will not be considered, and relocation will not be provided.

Key Responsibilities

DELIVERIES AND RECEIVABLES

• Oversee shipping and receiving of parcels from our major carriers
• Keep incoming and outgoing shipments organized and visible for creative recipients
• Maintain shipping equipment and shipment process

DOCUMENTATION

• Documenting, disseminating, emailing, organizing, and storing important documents and personnel references – have them easily accessible (employee reference manuals, team and departmental processes, invoices/receipts for departmental purchases, internal and 3rd-party contracts, etc.)
• Keep up-to-date expense/spending documentation for the Creative Financial Analyst, as needed

PERSONNEL SUPPORT AND TEAM CULTURE

• General personnel administrative duties, such as ordering of lunches, supplies, equipment and assist with scheduling outside support for maintenance and I.T. issues.
• Maintain and update digital references and general information for Creative Department in Sharepoint
• Support for running Creative Team meetings and deck setup
• Meeting notes documentation and sharing for departmental meetings
• Maintain visual launch calendar and updates
• Assisting with the coordination of company events for the Creative department
• Plan and manage Creative Team events
• Assist and ensure implementation of new hire on-boarding and needed equipment
• Maintain, support and document: departmental equipment needs, training facilitation and follow-up
• Manage access to building and key fob usage

• Effective verbal/written communication skills and communication adaptability for different teams
• Proficient knowledge working in MS Office applications (Teams, Outlook, Excel, Word, Powerpoint, Sharepoint)
• Proficient knowledge working in Adobe Acrobat
• Team-oriented and teamwork-driven; self-motivated
• Ability to juggle many administrative tasks consistently in a quick-paced environment
• Ability to pivot with a positive attitude
• An effective level of emotional intelligence

Great-to-have skills

• Basic understanding of Creative Department workflow
• Experience working with different creative teams
• Basic understanding of the Marketing process

• Competitive Salary
• Health/Vision/Dental Benefits
• 15 days of PTO + 8 paid holidays
• 6 weeks paid parental leave
• 401K plan with employer match
• Monthly cell phone stipend
• AND SO MUCH MORE!

Congo Brands, LLC. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law.

#ALANI