Editorial Production Coordinator

Responsibilties

• Work alongside Production Supervisor to support the day-to-day needs of Editorial by proactively communicating issues that impact milestones and deliverables
• Daily check-in with editorial team to gauge progress on assignments, communicate updates and critical changes related to the schedule
• Transcribe review notes, distribute, and ensure follow-up of action items and status changes as necessary
• Track and update asset database(s) with accurate notes, version statuses, due dates, and other relevant department information
• Communicate with upstream and downstream departments regarding approvals and changes
• Responsible for department calendars and meetings with cross-site, multi-location schedules in mind
• Facilitate communication with colleagues on the East Coast and in Madrid to coordinate timely delivery of materials
• Partner with Production Supervisor in the areas of schedule maintenance, department workflows and projects as assigned
• Welcome new members of the editorial team, distribute information, help track and update key documents, and ensure proper set-up
• Collect and track department timecards
• Support and offer guidance to the Production Assistants and Interns, including in documentation, process, and information-sharing, under the direction of the Supervisor
• Maintain crew moral by fostering a creative and inclusive working environment
• Other ad hoc duties as necessary

Requirements

• 1-5 years’ experience in Animation or VFX Production
• Understanding of Production pipeline and Editorial department dependencies, required
• Strong proficiency with MS Office & Google Suites
• Experience with ShotGrid, or comparable tracking software; additional programs such as Flix & Avid is a plus
• Detail-oriented, strong ability to multi-task and prioritize in fast-paced environment
• Strong written and verbal communication skills
• Practiced discernment; ability to anticipate issues and proactively problem-solve while maintaining consistent line of communication under guidance of the Supervisor