Receptionist

5 Months ago • All levels • Customer Service

Job Summary

Job Description

The Receptionist at Tesla Automation in Prüm, Germany will provide comprehensive office support across all departments. Responsibilities include managing appointments, meetings, and administrative tasks; handling front-desk and reception duties (phone, visitor reception, access control); assisting with travel management (flights, hotels, rentals); ensuring building and visitor safety; creating presentations and reports; supporting team assistants; maintaining order and cleanliness; and managing meeting rooms and mail. The ideal candidate will have at least 3 years of experience in a related field and strong MS Office skills, German and English proficiency, excellent communication, and organizational abilities.
Must have:
  • 3+ years experience in office management
  • Proficient in MS Office applications
  • Excellent communication (German & English)
  • Strong organizational & time management skills
  • Experience with access control systems

Job Details

What to Expect

Tesla steht für die Beschleunigung des Übergangs zu nachhaltiger Energie. Innerhalb weniger Jahre wurden revolutionäre Strategien und Produkte entwickelt und erfolgreich auf den Markt gebracht. Dies ist nur möglich durch außerordentliche Begeisterung und Identifikation der Mitarbeiter, Geschwindigkeit in der Umsetzung von Prozessen und Projekten sowie überdurchschnittlicher Innovationskraft und Effizienz.


Wir, Tesla Automation, unterstützen die unglaubliche Erfolgsgeschichte von Tesla durch hochautomatisierte Spitzentechnologie, welche die weltweite Produktionskapazität des Unternehmens auf das nächste Level hebt. Unsere Passion, Motivation und Leistungsbereitschaft für komplexen Sondermaschinenbau ermöglicht Tesla seine ambitionierten Ziele zu erreichen. Nun suchen wir Sie, um diese Erfolgsgeschichte gemeinsam fortzuführen und weiter auszubauen.

What You’ll Do
  • Büro-Support für alle Fachbereiche, einschließlich Termin- und Meeting-Koordination sowie administrative Aufgaben
  • Front-Desk- und Rezeptions-Tätigkeiten, einschließlich Telefonbetreuung, Besucherempfang und Verwaltung von Zugangsberechtigungen
  • Unterstützung beim Reisemanagement für Dienstreisen, einschließlich Buchung von Flügen, Hotels und Mietwagen sowie Dokumentation von Reisezeiten
  • Gewährleistung der Sicherheit von Besuchern und Mitarbeitern sowie des Gebäudes durch Sicherheitsmaßnahmen und Dokumentation von Vorfällen
  • Erstellung von Präsentationen, Statistiken und Dokumentationen zur Unterstützung administrativer Aufgaben
  • Vertretungsaufgaben der Team-Assistenzen und Unterstützung bei der Einhaltung von Ordnung und Sauberkeit
  • Verwaltung von Besprechungsräumen, Postbearbeitung und Herausgabe/Rücknahme von Leihwagen
What You’ll Bring
  • Abgeschlossene mindestens 3-jährige fachspezifische Berufsausbildung oder vergleichbare Qualifikationen
  • Erfahrungen im Office Management
  • Erste Erfahrung im Umgang mit Zugangskontrollsystemen
  • Gute Kenntnisse in den gängigen MS Office Anwendungen
  • Gute Deutsch- und Englischkenntnisse in Wort und Schrift
  • Sehr gute Kommunikationsfähigkeit und Wahrung der Vertraulichkeit
  • Serviceorientierung, Belastbarkeit, Flexibilität, strukturierte Arbeitsweise, Eigeninitiative, Durchsetzungsvermögen und gute Selbstorganisation

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