Events Production & Logistics Coordinator

Events Production & Logistics Coordinator, Fortune Live Media

Full-time, Non-Exempt Staff Position (NYC – 40 Fulton)

Overview

Fortune is hiring a highly organized and proactive Production & Logistics Coordinator to support the live events production team in planning and executing custom and flagship events. This fast-paced role requires exceptional attention to detail, strong multitasking abilities, and effective communication skills. The ideal candidate will manage logistics, track budgets, coordinate vendor relationships, and provide on-site production support to ensure seamless event execution.

Key Responsibilities

· Logistics & Planning: Create and maintain production schedules, event logistics documents, and project tracking systems.

· Vendor & Budget Management: Research venues, vendors, and conference sites; review vendor quotes; prepare agreements for approval; ensure compliance with finance and procurement guidelines.

· Crew & Travel Coordination: Arrange travel and accommodations for production crews; manage hotel room blocks and transportation logistics.

· On-Site Support & Execution: Oversee event setup, troubleshoot logistical issues, and ensure health and safety compliance for on-site teams.

· Technology & Inventory Management: Maintain production inventory, coordinate equipment shipping, and support AV setup and event technology needs.

· Presentation & Communication: Develop presentation materials and assist in preparing reports or briefing documents.

Qualifications

· 1 to 2 years of experience in event coordination, hospitality, media, or a related field.

· Familiarity with event production, including audio/video equipment and event technology.

· Strong organizational skills with the ability to manage multiple projects simultaneously.

· Professional discretion when handling confidential or sensitive information.

· Ability to work independently and collaboratively in a fast-paced environment.

· Capable of thriving in high-pressure and high-stress situations.

· Willingness to travel and work flexible hours, including evenings and weekends, as required.

Compensation

· For this role the estimated base salary range, depending on level of experience, is $60,000 -$70,000

About Fortune:  

At Fortune Media, our mission is to change the world by making business better. We achieve that by providing trusted information, great storytelling, rigorous benchmarking and world-class community building. And our key values are humility, ownership, and transparency.  

The policy of Fortune Media is to provide equal employment opportunities to all applicants and employees without regard to race, color, caste, creed, religion, sex, sexual orientation, gender identity or expression, marital status, citizenship status, age, national origin, ancestry, disability, or any other characteristic protected by applicable law. Fortune Media affirmatively seeks to advance the principles of equal employment opportunity and values diversity and inclusion.  

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