Executive Administrative Assistant

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy. 

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards.  Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade. 

Our beliefs are the foundation for how we conduct business every day.  We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.

Job Description Summary:

The individual will work alongside a small group of executive assistants to provide administrative support to GADS executives and leadership team. The successful candidate will anticipate the needs of stakeholders, take initiative to problem solve, expertly manage calendars and emails, and always display appropriate prioritization and judgement. Success in this position will also require the ability to interact with other executive assistants and managers credibly and competently within and outside the GADS organization.

Job Description:

Responsibilities

• Calendar management responsibility for internal and external meetings using insight, decision-making, and prioritization skills with regards to managing action items

• Organize meetings, travel, events, and other on or off-site conferences

• Coordinates visits of executives: full itinerary (meeting times, special events, socials, dinners), logistics, required travel documents and special arrangements

• Manages expense reports to ensure on-time submission with required detail and accuracy

• Completes ad-hoc and/or on-going projects and special assignments that ranges from financial/budget reporting, professional presentations, information gathering, budget/process planning, and following-up on key meetings decisions (as this is a ‘trust based position’ – scope and depth of assignments could be expended/moderated)

• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect organization

• Provide general administrative supports

Requirements and Relevant Experience

• Minimum 3 years’ relevant work experience in similar role

• University Degree or equivalent highly preferred

• Advanced knowledge of MS Office including Outlook, Excel, Word and PowerPoint with ability to create high quality presentation and correspondence required

• Experience and knowledge with Concur, Workday preferred

• Must have demonstrated strong interpersonal and communication skills (both written and verbal), to include speaking clearly and persuasively in positive or negative situations and with all levels in the organization

• Experience working in matrixed international company (technology sector an advantage)

• Ability to handle multiple tasks by priorities; Take proactive approach to seek guidance on priority

• Excellent time management skills: Ability to work independently, meet deadlines in a fast-paced changing environment, and resolve issues with minimal supervision

• Must be results focused and highly energetic to drive the defined team and organizational goals

• Natural willingness to step up and take on projects/tasks necessary to support the business without concerns to where the responsibility “should” be

• Passionate about the business; will be a strong external ambassador / advocate for the business and will be highly collaborative with the ability to work successfully across teams, regions and functions

• Positive attitude that brings team together

Subsidiary:

PayPal

Travel Percent:

0

-

PayPal is committed to fair and equitable compensation practices.

Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience.

The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. For more information, visit https://www.paypalbenefits.com.

The U.S. national hourly pay range for this role is

$16 to $55

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit https://www.paypalbenefits.com.

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion 

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.  In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.  If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentaccommodations@paypal.com.

Belonging at PayPal: 

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.

Any general requests for consideration of your skills, please Join our Talent Community.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.