Executive Assistant

Who We Are

Founded in 2005, 2K Games is a global video game company, publishing titles developed by some of the most influential game development studios in the world. Our studios are responsible for developing 2K’s portfolio of world-class games across multiple platforms, including Visual Concepts, Firaxis, Hangar 13, CatDaddy, Cloud Chamber, and HB Studios. Our portfolio of titles is expanding due to our global strategic plan, building and acquiring exciting studios whose content continues to inspire all of us! 2K publishes titles in today’s most popular gaming genres, including sports, shooters, action, role-playing, strategy, casual, and family entertainment.

Our team of engineers, marketers, artists, writers, data scientists, producers, thinkers and doers, are the professional publishing stewards of our growing library of critically acclaimed franchises such as NBA 2K, Battleborn, BioShock, Borderlands, The Darkness, Mafia, Sid Meier’s Civilization, WWE 2K, and XCOM.

At 2K, we pride ourselves on creating an inclusive work environment, which means encouraging our teams to Come as You Are and do your best work! We are dedicated to diversity and inclusion and want our community of candidates to reflect on this commitment. We encourage all qualified applicants to explore our global positions. 2K is headquartered in Novato, California and is a wholly owned label of Take-Two Interactive Software, Inc. (NASDAQ: TTWO). 

SUMMARY: 

Reporting to the SVP of Shared Development Studios, the Executive Assistant is responsible for ensuring the executives’ day-to-day operations run seamlessly by managing their schedules, coordinating communications, and facilitating efficient workflows. This role will also provide support to 1-2 additional Vice Presidents, including the VP of Customer Success and the VP of Release Management. This position requires excellent communication and organizational skills, the ability to multi-task and be proactive and professional, maintain confidentiality, adapt in a fast-paced environment, and maintain a collaborative approach to problem-solving.

Key responsibilities include calendar management, travel arrangements, meeting preparation, and collaborating closely with internal and external stakeholders. In addition to handling administrative tasks such as expense reporting and document management, the Executive Assistant will also be responsible for and support a team of administrative professionals, ensuring alignment, workload balance, and high-quality service delivery. This role will contribute to special projects and cross-functional initiatives while helping to drive operational efficiency across the broader admin function.

JOB RESPONSIBILITIES:

• Calendar Management

• Coordinate and maintain sophisticated calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Anticipate scheduling conflicts and proactively resolve them.

• Expense Management

• Prepare, submit, and reconcile expense reports for executives in a timely manner.
• Monitor and track budgets assigned, ensuring compliance with company guidelines.
• Assist with expense-related inquiries.

• Meeting Attendance, Preparation and Follow-up

• Prepare agendas, presentations, and materials for meetings.
• Record meeting minutes and supervise follow-up actions as required.
• Attend meetings with internal Executive Assistant partners as needed.

• Travel Coordination

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Ensure all travel plans align with company policies and preferences.

• Communication and Liaison

• Act as the primary point of contact for the executives, screening meeting requests, emails and phone calls as needed.
• Facilitate communication between executives, internal teams, and external partners.
• Work with other EAs within the organization to coordinate between the executive staff.

• Office Operations and Special Projects

• Support special projects and initiatives as advised by the executives (off-sites, town halls, division events, etc.)
• Provide additional administrative support as needed to ensure the smooth operation of executive priorities.

• Administrative Team Oversight
• Provide guidance, direction, and daily support to the broader admin team.
• Coordinate team priorities, workload distribution, and performance expectations.
• Foster collaboration, professional development, and standard processes within the admin function.

KNOWLEDGE AND SKILLS:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to maintain discretion and handle confidential information.
• Adaptable, with a proven track record to multitask in a fast-paced environment.
• Proactive problem-solver with a keen attention to detail.
• Strong interpersonal skills and a collaborative approach to working with complementary teams.

QUALIFICATIONS:

Education and Experience: 

• Minimum of 3-4 years of experience as an Administrative Assistant, preferably supporting multiple C-suite executives in a fast-paced, high-demand environment, or 1- 2 years in an Executive Assistant role.

• Proven ability to manage a team with minimum of 1–2 years of direct supervisory experience.
• Proven expertise in managing complex schedules, coordinating international and domestic travel, and handling logistics with precision.
• Strong experience with expense management, including creating and reconciling expense reports, budget tracking, and ensuring compliance with organizational policies.
• Familiarity with project management tools and techniques, with a track record of supporting cross-functional initiatives and meeting tight deadlines.
• Demonstrated experience in preparing professional documents, presentations, and meeting materials with attention to detail.
• A history of successfully liaising with internal teams and external stakeholders, maintaining professionalism and fostering productive relationships.

As an equal opportunity employer, we are committed to ensuring that qualified individuals with disabilities are provided with reasonable accommodation to participate in the application or interview process, to perform their crucial job functions, and to receive other benefits and privileges of employment. Please contact us if reasonable accommodation is needed.

Please note that 2K and its studios never use instant messaging apps or personal email accounts to contact prospective employees or conduct interviews and when emailing, we only use 2K.com accounts.