Executive Assistant

The Executive Assistant will provide comprehensive administrative support to the Senior Vice President (SVP) and Vice President (VP). The role involves managing day-to-day administrative duties, and ensuring smooth operations across global activities that span multiple time zones. The individual will be expected to handle scheduling, travel arrangements, correspondence, and various other tasks to support the leadership team’s needs while maintaining efficiency and professionalism in a fast-paced environment. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

What You'll Do

• Support Preparation for Meetings and Engagements: Provide the SVP and VP with background information, meeting summaries, supporting documents, and other necessary materials for scheduled appointments, meetings, and speaking engagements. Coordinate with other departments as needed for specific engagements and maintain a detailed priority list of projects and commitments. Design and prepare general correspondence, memos, charts, tables, graphs, presentations, business plans, and duplicate materials.

• Handle Business Finances: Manage all business-related finances, including reconciling credit card statements and processing expense reports promptly. Ensure efficient handling of invoices.

• Manage Confidential Information: Maintain a smooth flow of information between all organizational levels, including internal and external contacts, while managing confidential and sensitive information with the utmost discretion.

• Meeting and Appointment Coordination: Organize and manage appointments and meetings, including preparing agendas, coordinating meeting facilities, handling materials, and transcribing meeting minutes.

• Travel Arrangements: Arrange all international travel for the SVP and VP, including flights, hotel accommodations, and car rentals.

• Expense Tracking: Review and track invoices and prepare detailed expense reports.

• Composing Correspondence and Reports: Write and edit correspondence, reports, and other business documents as needed.

• Organize Departmental Documents: Maintain and organize departmental spreadsheets, files, and records efficiently.

• Calendar Management: Maintain and manage the executives’ calendars, ensuring timely scheduling and prioritization of events that require their presence.

• Time Efficiency: Assist in managing commitments and maximizing the executive’s time efficiency.

• Professional Representation: Interact effectively with all levels of the organization and represent the SVP and VP professionally in all situations.

What We're Looking For

• Associate's Degree or equivalent work-related experience

• Minimum Five (5) Years of relevant experience.

• Ability to prioritize and independently follow through on all tasks and projects

• Self-Directed / Self-motivated / CAN-do-WILL-do attitude

• Strong oral and written communication skills

• Dependable, Adaptable, Flexible, Poised and Articulate

• Strong event planning and organization skills

• Must be able to use considerable discretion, judgment, confidentiality, and diplomacy

• Intermediate to Advanced Microsoft Office Suite; Outlook, Word, Excel, PowerPoint.

• Willingness to support the executive team and be on call 24/7

Why Aristocrat?

Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We’re a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play.

We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. We offer a range of flexible working options through all.flex, our flexible hybrid work model and invite you to have a conversation with us about flexible working. EEO M/F/D/V

• World Leader in Gaming Entertainment

• Robust benefits package

• Global career opportunities

Our Values

• All about the Player

• Talent Unleashed

• Collective Brilliance

• Good Business Good Citizen

The US based roles may require registration with the Nevada Gaming Control Board (NGCB) and/or other gaming jurisdictions in which we operate.

Travel Expectations

Up to 25%

Pay Range

$62,078 - $115,287 per year

Our goal is to pay a market competitive salary focusing near the median of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills, work location, and internal pay equity.