Executive Assistant

2 Months ago • 5 Years +

Job Summary

Job Description

As an Executive Assistant, you will support the President and Executives by providing administrative and executive assistance. Responsibilities include managing calendars, coordinating travel and meetings, preparing executives for meetings, liaising with external partners, and performing administrative tasks. The role requires excellent communication, organizational skills, and the ability to prioritize in a fast-paced environment. This is an in-office role that supports day-to-day operations.
Must have:
  • 5 years of Executive Assistant experience.
  • Excellent communication skills.
  • Strong organizational skills.
Good to have:
  • Experience in the entertainment industry.
  • Experience in travel coordination.
  • Experience with Salesforce.
Perks:
  • Collaborative and creative work environment.
  • Encouragement of skill development and growth.
  • Health and wellness support through benefits.
  • Mental health services.

Job Details

We are currently looking for a dedicated and highly organized Executive Assistant to support the growing needs of our Executive team.


As an Executive Assistant, you will work to support our President and Executives, to provide administrative support and executive assistance. Experience in travel coordination is an asset as this role will assist in supporting multiple departments to manage markets and conference attendance. The ability to work well within a team is essential as you will be working closely with the rest of the executive team. The Executive Assistant position is an In-Office primarily role, as on-site presence is key to supporting our day-to-day operations.


We are looking for someone with a positive, approachable attitude that can anticipate the needs of our Executives, and help us effectively manage our days and the growth of our studio.  

 

Responsibilities: 

  • Proactively manage and maintain day-to-day and week-to-week calendars for studio Executives 
  • Manage the market and travel calendar
  • Work alongside other departments to book travel, schedule meetings and assist with strategic planning for key markets, conferences and industry events 
  • Ensure Executives are briefed each day and are prepped for meetings by providing background materials, client profiles, deck summaries, etc.
  • Liaise with key external partners on behalf of Executives, follow up on emails & inquiries in a timely basis
  • Attend key planning meetings and take minutes and follow up as needed
  • Ensure Executives have clear agendas prior to every meeting 
  • Assist with expense reconciliation, and obtaining receipts from Executives
  • Aid in industry-related research and data collection
  • Perform some administrative functions as per request from Executives (photocopies, note taking)
  • Ensure proper materials and agenda are set in advance of potential client/partner visits to studio
  • Work closely with our IT department to ensure operations and equipment for Executives are up-to-date and maintained regularly 
  • Maintain internal and client contact database for Executives
  • Hours of work for this role are expected to be 9am to 6pm Monday to Friday to accommodate the varying schedules of the Executive team, with some flexibility required for morning, evening and weekend work


 The successful candidate will have the following attributes: 

  • Excellent communication skills
  • Calm, cool and collected under pressure
  • Quick learner with a passion for entertainment and a strong curiosity about our business
  • Superior organizational and project management skills with great attention to detail
  • Great at prioritizing competing needs in a high-energy, fast-paced work environment
  • Be assertive without being aggressive
  • Build trust with people at all levels of the organization, and treat everyone with respect 


Qualifications:

  • 5 years experience working as an Executive Assistant or in a related position managing schedules or office operations
  • Experience in the entertainment industry would be an asset
  • Experience in travel coordination would be an asset
  • Strong verbal and written communication skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Gmail, Sheets, Docs, Calendar)
  • Previous experience with accounting or budgets is not required but candidates must be comfortable working with numbers
  • Experience with Salesforce an asset


Why Join Guru?

  • We create a collaborative and creatively fulfilling work environment by promoting courage, purpose, inspiration, integrity, transparency, and empowerment as our core values
  • We take great pride in our work and we always ensure it reflects a high standard of quality and creativity
  • We encourage individuals to grow with us by offering learning opportunities that encourage skill development and growth
  • We are proud to support philanthropic initiatives that support our local and global community through our charity committee Guru Gives
  • We offer health and wellness support through an extensive benefits plan and extended mental health services and initiatives


Guru is committed to providing an inclusive work environment that celebrates the diversity of its employees. We are dedicated to employment equity and welcome applications from people from all Indigenous groups, races, religions, genders and people with disabilities.

We are committed to providing an accessible candidate experience during our recruitment process and are committed to fostering an inclusive and accessible ‎environment where candidates and ‎employees feel valued and respected. Guru strives to respect the dignity and ‎‎independence of people with disabilities and is committed to giving them the same ‎‎opportunity to succeed in the recruitment process as all other candidates. If you have a disability, you may request ‎to be accommodated at any time. Guru will work with all candidates to ‎‎accommodate individual accessibility needs to the point of undue hardship.

Guru Studio would like to thank all applicants for your interest, however only those who qualify for an interview will be contacted.

Accommodations are available on request for candidates taking part in all aspects of the selection process. Guru Studio is an equal opportunity employer.

Please note this is an In-Studio position

Similar Jobs

Any Desk - Intern/Working Student Account Services

Any Desk

Stuttgart, Baden-Württemberg, Germany (Hybrid)
1 Month ago
NCR Voyix - Sales Support Analyst

NCR Voyix

Cebu City, Central Visayas, Philippines (On-Site)
4 Weeks ago
Anthology  Inc  - Help Desk Customer Service Advisor

Anthology Inc

Bogota, Colombia (Remote)
1 Month ago
Lead Venture - SQL-Enabled Customer Service Representative

Lead Venture

Belmopan, Cayo District, Belize (Remote)
4 Months ago
Plaion - Student Employee Acquisitions (all genders)

Plaion

Berlin, Berlin, Germany (Hybrid)
2 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Granicus - Business Development Manager - EMEA Tourism

Granicus

United Kingdom (Remote)
2 Months ago
Games2win - Data Entry Specialist

Games2win

Mumbai, Maharashtra, India (On-Site)
2 Months ago
Qloc careers - Linguistic Video Game Tester

Qloc careers

Warsaw, Masovian Voivodeship, Poland (On-Site)
3 Months ago
Buckman - Regulatory Chemist Specialist

Buckman

Chennai, Tamil Nadu, India (On-Site)
2 Years ago
Click Therapeutics - Senior Program Manager

Click Therapeutics

New York, United States (Hybrid)
2 Months ago
beghou consulting - Sr. Consultant, Commercial Operations & Analytics

beghou consulting

Princeton, New Jersey, United States (Hybrid)
2 Months ago
PwC - Financial Crime Unit (FCU) Manager

PwC

Makati City, Metro Manila, Philippines (On-Site)
10 Months ago
Redhorse Corp - Military Aircraft Data Analyst

Redhorse Corp

(Remote)
3 Months ago
Enphase Energy - HR Generalist

Enphase Energy

Frankfurt Am Main, Hessen, Germany (Hybrid)
2 Months ago
Tesla - Senior Manufacturing Engineer, Conveyor and Layout, Paint

Tesla

Brandenburg, Germany (On-Site)
5 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Toronto, Ontario, Canada

Electronic Arts - Development Director

Electronic Arts

Vancouver, British Columbia, Canada (Hybrid)
1 Month ago
Rockstar Games - Graphics Programmer

Rockstar Games

Oakville, Ontario, Canada (On-Site)
4 Months ago
Behaviour Interactive - Senior AI Programmer

Behaviour Interactive

Montreal, Quebec, Canada (Hybrid)
3 Weeks ago
Ion - Technical Support Analyst, Toronto - 4363

Ion

Toronto, Ontario, Canada (On-Site)
9 Months ago
NetEase Games - Finance Director (SSC)-Canada

NetEase Games

Montreal, Quebec, Canada (On-Site)
7 Months ago
The Walt Disney Company - Company Manager

The Walt Disney Company

Toronto, Ontario, Canada (On-Site)
3 Months ago
Rockstar Games - Technical Artist: Shotgrid Development Support

Rockstar Games

Oakville, Ontario, Canada (On-Site)
2 Months ago
Amber - Localization Quality Assurance (Danish)

Amber

Quebec, Canada (Hybrid)
4 Months ago
ShyftLabs - Senior Machine Learning Engineer

ShyftLabs

Toronto, Ontario, Canada (Hybrid)
2 Months ago
People Can Fly - Principal Technical Artist

People Can Fly

Montréal, Québec, Canada (Remote)
2 Months ago

Get notifed when new similar jobs are uploaded

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

Toronto, Ontario, Canada (Remote)

Toronto, Ontario, Canada (Remote)

Toronto, Ontario, Canada (Hybrid)

Toronto, Ontario, Canada (Hybrid)

View All Jobs

Get notified when new jobs are added by Guru Studio

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug