Executive Assistant
Job Summary
Job Description
LegalZoom is seeking a proactive and organized Executive Assistant with excellent communication and people skills to support VP level leaders. The role involves managing complex executive calendars, driving cultural engagement, executing event planning, managing senior staff meetings, handling financial processes, supporting new hires, and coordinating travel. The ideal candidate will be a critical thinker, team player, nimble, proactive, professional, organized, detail-oriented, and a fast learner with the ability to leverage technology efficiently. This is a remote-first position located in the Los Angeles metropolitan area.
Must have:
- Critical thinking & problem solving
- Great communication
- Team player
- Nimble and responsive
- Proactive/Self-starter
- Professionalism and discretion
- Organized & detail driven
- Fast learner
- Leverage technology for efficiency
7 skills required
Job Details
Description
About LegalZoom
LegalZoom is on a mission to help people navigate the legal system with confidence and clarity. As a leader in online legal services for over 20 years, we combine technology, attorney-led solutions, and expertise to protect the aspirations, lives, and legacies of millions of customers. If you’re ready to contribute to a collaborative, diverse, and distributed group of creative thinkers and problem-solvers, we can’t wait to meet you.
Where we work
We believe work should work for you. LegalZoom supports a work-from-home environment that gives employees flexibility and balance. Our Austin, Beaverton, Frisco, Los Angeles Metro, and San Francisco Bay Area offices allow our employees to collaborate with teammates and offer special onsite events, lunches, and more.
This position must be located in the Los Angeles metropolitan area.
We believe work should work for you. LegalZoom supports a work-from-home environment that gives employees flexibility and balance. Our Austin, Beaverton, Frisco, Los Angeles Metro, and San Francisco Bay Area offices allow our employees to collaborate with teammates and offer special onsite events, lunches, and more.
This position must be located in the Los Angeles metropolitan area.
Overview
We are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key priorities.
Here at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams.
LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.
You will
- Support VP level leaders across our organization.
- Manage complex executive calendars, balancing competing priorities.
- Drive cultural engagement within your organization and site.
- Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events.
- Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables.
- Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
- Support onboarding for new hires reporting to your leader(s).
- Communicate clearly and comfortably across multiple mediums with varying levels of seniority.
- Coordinate complex international and domestic travel.
- Other miscellaneous administrative responsibilities.
You have
- Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s).
- Great communication: Communicate clearly, at multiple levels and with diverse audiences.
- Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs.
- Nimble: Flexible and responsive as schedules, priorities and business landscapes change.
- Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction.
- Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature. Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values.
- Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail.
- Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed.
- Ability to leverage technology for efficiency
LegalZoom is a remote-first company and the national range for this role is ($35/hr-$45/hr) plus Bonus and Equity. Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs. In addition, an annual bonus, incentive bonus and/or restricted stock units may be provided as part of the compensation package. You will also receive a full range of medical, financial, and other benefits as seen below.
● Medical, Dental, Vision Insurance
● 401k, With Matching Contributions
● Paid Time Off
● Health Savings Account (HSA)
● Flexible Spending Account (FSA)
● Short-Term/Long-Term Disability Insurance
● Plus other wellness benefits to include:
○ Fertility
○ Mental Health
○ One Medical
○ Fringe lifestyle benefits up to $250
Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Additionally, LegalZoom is enrolled in the E-Verify program. For additional information on E-Verify, please visit Participation and Right to Work pages.
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