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Executive Assistant

Tokyo, Japan (Hybrid)

Executive Assistant

2 Months ago • 4 Years + • Operations

About the job

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Job Description

Executive Assistant supporting Chief Product Officer, requiring fluency in Japanese & English, 4+ years experience, strong organizational and communication skills.

Must have:

Executive Assistant
Japanese & English
Organizational Skills
Communication Skills

Good to have:

Tech Industry
Gaming Industry
Event Coordination
Expensify Experience

Perks:

Hybrid Work
Global Team

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Niantic’s Tokyo Studio is looking for a highly proactive Administrative Assistant to support the Chief Product Officer (CPO) and General Manager of the Tokyo Studio. This role is essential in leading key administrative functions, enabling smooth communication, and coordinating various global projects and initiatives. You will work closely with senior leadership and help shape the operations of a fast-paced team focused on innovative, real-world experiences through augmented reality. If you have a passion for supporting an internationally distributed team and excel in dynamic environments, this role is perfect for you.

Responsibilities

Leadership Calendar Management: Ensure efficient and accurate management of the CPO's calendar, scheduling meetings across time zones, coordinating appointments, and prioritizing tasks for maximum productivity.
Event and Meeting Coordination: Plan and organize business meetings, offsite events, and team-building activities, both domestically and internationally, ensuring every detail is handled smoothly.
Travel Arrangements: Manage travel plans including flight bookings, accommodations, and itineraries for international and domestic trips.
Communication Liaison: Serve as the key contact point for internal and external communications, maintaining a high standard of professionalism when interacting with C-level executives, partners, and team members.
Document Preparation: Create and refine high-quality reports, presentations, and documents, ensuring clarity and professionalism in both Japanese and English.
Expense Management: Handle expense reports, ensuring timely processing and adherence to company policies.
Cross-functional Collaboration: Partner with team members across different functions and regions to ensure seamless coordination and support of company initiatives.
Project Support: Assist with logistics and planning for ongoing projects, ensuring on-time delivery and align with company goals.
In Office Support: Required in-office 3 days on Tuesday, Wednesday, and Thursday.

Qualifications

Experience: 4+ years of executive assistant experience, preferably supporting senior leadership in the tech, gaming, or entertainment industries.
Language Skills: Fluent in both Japanese and English, with strong verbal and written communication skills in both languages.
Technical Skills: Expertise in Google Suite (Docs, Sheets, Slides, Gmail) and Microsoft Office (Word, Excel, PowerPoint); experience with tools like Expensify is a plus.
Organizational Abilities: Impeccable organizational skills, with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
Interpersonal Skills: Professional and poised in interactions with high-level executives and internal teams, with excellent communication skills.
Problem-solving: Adaptable and proactive, capable of anticipating needs and developing solutions in a fast-paced environment.
Cultural Awareness: Experience working across cultures with an understanding of Japanese business practices and global collaboration dynamics.
Gaming Enthusiasm: A passion for gaming, especially mobile and augmented reality-based games, is highly valued.
Dynamic: Ability to work in a fast-paced hybrid environment and handle stress appropriately and/or ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice.
Partnership: Experience working on cross-functional teams with ability to communicate effectively through written and verbal communications, including asynchronous interactions with others.

Join the Niantic team!

Niantic's global-scale augmented reality platform and digital map powers spatial computing experiences in the real world. Incubated out of the Maps team at Google, Niantic first created Ingress and then Pokémon GO, a cultural phenomenon and hit game played by tens of millions of people each month. Niantic’s Lightship platform, which powers Pokémon GO, also supports the company's other games including Pikmin Bloom, Peridot and Monster Hunter Now. Developers use Niantic’s platform to build their own AR applications and experiences, either with the Lightship Platform or directly through the web with 8th Wall.

We believe that cultivating a workplace where our people are supported and included is essential to creating great products our community will love. Our mission emphasizes seeking and hiring diverse voices, including those who are traditionally underrepresented in the technology industry, and we consider this to be one of the most important values we hold close.

Niantic is a hybrid first company. We believe that in person interaction and collaboration fosters creativity, a sense of community, and is critical to our future success as a company. Our hybrid work schedules allow for a mix of remote and in-office work.

We're a hard-working, fun, and exciting group who value intellectual curiosity and a passion for problem-solving! We have growing offices located in San Francisco, Sunnyvale, Palo Alto, Bellevue, Kansas, London, Tokyo, Hamburg, Hyderabad, and Zurich. #LI-HYBRID

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About The Company

Niantic

46 Active Jobs

Niantic inspires people to explore the world, together. Our mission is to use emerging augmented reality (AR) technology to enrich our experiences as human beings in the physical world. Originally formed at Google in 2011, we are now an independent company with a strong group of investors including Nintendo, The Pokémon Company, and Alsop Louie Partners. We have offices located in San Francisco, Sunnyvale, Seattle, Lawrence, Los Angeles, Tokyo, London, Hamburg, and Zurich.