Executive Assistant

OUR STORY

Quince was started to challenge the existing idea that nice things should cost a lot. Our mission was simple: create an item of equal or greater quality than the leading luxury brands and sell them at a much lower price. 

OUR VALUES

Customer First. Customer satisfaction is our highest priority.

High Quality. True quality is a combination of premium materials and high production standards that everyone can feel good about.

Essential design. We don’t chase trends, and we don’t sell everything.  We’re expert curators that find the very best and bring it to you at the lowest prices.

Always a better deal. Through innovation and real price transparency we want to offer the best deal to both our customers and our factory partners.  

Environmentally and Socially conscious.  We’re committed to sustainable materials and sustainable production methods. That means a cleaner environment and fair wages for factory workers.

OUR TEAM AND SUCCESS 

Quince is a retail and technology company co-founded by a team that has extensive experience in retail, technology and building early stage companies. You’ll work with a team of world-class talent from Stanford GSB, Google, D.E. Shaw, Stitch Fix, Urban Outfitters, Wayfair, McKinsey, Nike etc.

THE IDEAL CANDIDATE:

As Executive Assistant, you will be a trusted partner to senior leadership working closely to ensure that daily operations run smoothly and efficiently, and critical priorities are executed in a thoughtful and organized manner. This position requires a proactive, detail-oriented, and extremely organized individual who thrives in a fast-paced, high performance environment. You will manage the schedule, serve as the primary point of contact for both internal and external stakeholders, and support the Executive across a wide range of activities and follow ups.

RESPONSIBILITIES:

• Calendar & Time Management: Efficiently manage and prioritize the calendar, including scheduling internal and external meetings, coordinating travel, and making adjustments as needed to align with changing priorities.
• Stakeholder Interaction: Serve as a liaison between the Executive and key internal teams, business partners, investors, and other stakeholders. Effectively communicate the Executive’s requests, requirements, and priorities, while maintaining professionalism and confidentiality at all times.
• Communication & Representation: Exhibit strong business acumen and professionalism when representing leaders internally and externally. Build and maintain strong relationships across the organization, leveraging high emotional intelligence to navigate different situations and demands.
• Problem Solving & Decision-Making: Navigate ambiguity with confidence, exercising sound judgment to drive work forward while knowing when to escalate issues. Comfortable working against shifting and competing priorities, maintaining focus and efficiency
• Project Coordination & Follow-up: Assist with preparing materials for meetings. Support the Executive in ensuring timely execution of important activities and projects, including tracking deadlines, organizing resources, and timely escalation of issues.
• Confidentiality & Discretion: Maintain the highest level of discretion when handling sensitive company information and other information related to the Executive and company.

REQUIREMENTS:

• Requires a Bachelor’s degree
• Minimum of 7 years of experience as an Executive Assistant
• Experience supporting senior level Executives across multiple domains, preferably in a fast-growing tech environment
• Proficiency in high-volume proactive scheduling, coordinating global travel & expenses
• Exceptional organizational and time management skills
• Ability to manage multiple tasks and priorities simultaneously
• High level of attention to detail and accuracy
• Strong interpersonal skills
• Professional demeanor and discretion with confidential information
• Proficiency in Google Workspace, Microsoft Office, Slack and other productivity tools
• This role is in office in Palo Alto 5 days a week

Security Advisory: Beware of Frauds

At Quince, we're dedicated to recruiting top talent who share our drive for innovation. To safeguard candidates, Quince emphasizes legitimate recruitment practices. Initial communication is primarily via official Quince email addresses and LinkedIn; beware of deviations. Personal data and sensitive information will not be solicited during the application phase. Interviews are conducted via phone, in person, or through the approved platforms Google Meets or Zoom—never via messaging apps or other calling services. Offers are merit-based, communicated verbally, and followed up in writing. If personal information is requested to initiate the hiring process, rest assured it will be through secure and protected means.