Executive Assistant

About Us

Tavus is a research lab pioneering human computing. We’re building AI Humans: a new interface that closes the gap between people and machines, free from the friction of today’s systems. Our real-time human simulation models let machines see, hear, respond, and even look real—enabling meaningful, face-to-face conversations. AI Humans combine the emotional intelligence of humans with the reach and reliability of machines, making them capable, trusted agents available 24/7, in every language, on our terms.

Imagine a therapist anyone can afford. A personal trainer that adapts to your schedule. A fleet of medical assistants that can give every patient the attention they need. With Tavus, individuals, enterprises, and developers can all build AI Humans to connect, understand, and act with empathy at scale.

We’re a Series A company backed by world-class investors including Sequoia Capital, Y Combinator, and Scale Venture Partners.

Be part of shaping a future where humans and machines truly understand each other.

The Role

We’re looking for this person to come on to drive operational efficiency, and help accelerate the company. This includes a few core responsibilities:

• Deeply embed with the Co-Founder & COO to play a critical role in leadership support, operationalization, and delivering an ambitious vision as a strategic partner
• Support the executive team (CEO, COO, CFO) with basic admin such as scheduling, org communications, and other tasks
• Own the role of office manager, ensuring the team loves where they work

You’ll be a strategic partner, trusted confidant, and force multiplier who removes obstacles, creates order from chaos, and helps keep the COO focused on what matters most: growing Tavus and delivering on our ambitious vision.

What You’ll Do

• Own and manage the COO’s calendar, inboxes (email, Slack, LinkedIn), and other communications - ensuring nothing slips through the cracks.
• Help own, plan, and organize both internal and external events
• Anticipate needs and think five steps ahead, proactively clearing roadblocks and creating “magic moments” that make daily life smoother and more enjoyable.
• Sit in on meetings, take detailed notes, manage follow-ups, and ensure action items are executed.
• Draft, edit, and send professional, polished communications that match the COO/CEO’s tone and voice.
• Identify opportunities to improve efficiency, including basic automation using tools like Zapier.
• Support ad hoc projects end-to-end with minimal instruction.

Requirements

• Availability and flexibility to respond quickly, frequently outside standard working hours
• Exceptional written and verbal English communication skills - your writing is polished, direct, and adaptable.
• Highly organized with strong attention to detail; you thrive in ambiguity and figure things out independently.
• Naturally positive, friendly energy - someone who is genuinely fun to work with, while also direct and unafraid to push back when needed.
• Strong sense of ownership - you care deeply about outcomes and take pride in going above and beyond.
• Tech-savvy; comfortable with Google Workspace, Slack, Notion/Coda, and able to pick up new tools quickly.

Benefits

When you join Tavus, you’re joining a diverse and supportive team. Our work is driven by our people, and our success is shared by all. This position has a flexible work schedule, unlimited PTO, competitive healthcare, and gear stipends, as well as plenty of fun. At the end of the day, we want Tavus to be a place for you to learn, directly drive impact, and work with a team you love.

To learn more about our team culture and benefits, check out our hiring page.

Tavus is growing fast, and we’d like you to grow with us. If you’re excited to get your hands dirty and help make machines more human, drop your resume and we’ll be in touch.

We are not looking for cultural fits, we are looking for culture creators. Diversity is what drives our success – it’s at the core of how we hire, communicate, and work. We are inclusive to all and combine our diverse backgrounds, skill sets, and perspectives to build the best experiences for our clients.

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