Executive Assistant

3 Weeks ago • 12 Years + • Administrative

Job Summary

Job Description

This role involves supporting the founder of a Y-combinator backed AI platform in various ad hoc tasks. Responsibilities include managing and prioritizing emails, scheduling meetings and travel, assisting with administrative and operational tasks, conducting research, providing summaries, reviewing customer service calls (when available), and maintaining/improving internal processes. The ideal candidate will have strong customer empathy, attention to detail, and the ability to anticipate needs. The company is revolutionizing the HVAC, Plumbing, and Electrical industries with its AI-powered platform.
Must have:
  • Proven experience as an Executive Assistant
  • Strong ability to anticipate needs
  • High attention to detail & organizational skills
  • Excellent written and verbal communication
  • Ability to work independently and handle multiple priorities
  • Experience with email and calendar management tools
  • Strong work ethic and ability to meet deadlines
  • Customer-focused mindset with high empathy

Job Details

Description

The client is a Y-combinator backed AI platform revolutionizing the HVAC, Plumbing, and Electrical industries. Their innovative platform empowers technicians and representatives, enabling them to serve customers more efficiently and boost business revenue. With novel AI features deeply integrated with platforms like ServiceTitan, the client is at the forefront of transforming service delivery in these sectors.

Role Overview

We are seeking a proactive and highly intuitive Executive Assistant to support the founder in various ad hoc tasks. The ideal candidate will have strong customer empathy, high attention to detail, and the ability to anticipate needs. This role will involve managing emails, scheduling, assisting with administrative tasks, and occasionally reviewing customer service calls.

Responsibilities

  • Manage and triage emails, ensuring timely responses and prioritization.
  • Schedule and coordinate meetings, travel, and other logistics.
  • Assist with administrative and operational tasks as needed.
  • Conduct research and provide summaries to support decision-making.
  • Review and QA customer service calls when available.
  • Maintain and improve internal processes to enhance efficiency.

Requirements

  • Proven experience as an Executive Assistant or in a similar support role.
  • Strong ability to anticipate needs and exercise sound judgment.
  • High attention to detail and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and handle multiple priorities.
  • Experience with email and calendar management tools.
  • Strong work ethic and ability to meet deadlines.
  • Customer-focused mindset with a high level of empathy.

Similar Jobs

Jane Street - Market Data Specialist, Metadata

Jane Street

London, England, United Kingdom (On-Site)
6 Hours ago
Conga - Sales Development Representative, Enterprise

Conga

Broomfield, Colorado, United States (On-Site)
19 Hours ago
NVIDIA - Senior High Speed Optical Transceiver Design Engineer

NVIDIA

Yokne'am Illit, North District, Israel (On-Site)
1 Week ago
Epic Games - Senior Gameplay Systems Programmer, Fortnite

Epic Games

Cary, North Carolina, United States (On-Site)
3 Months ago
ION - Senior Technical Support Analyst, Jersey City - 7537

ION

Jersey City, New Jersey, United States (On-Site)
6 Months ago
Google - Data Center Technician, Hardware Operations

Google

Reno, Nevada, United States (On-Site)
2 Weeks ago
Teravision Games - IT Infrastructure & Security Assistant

Teravision Games

(On-Site)
3 Weeks ago
Google - Administrative Business Partner, Marketing

Google

Seoul, South Korea (On-Site)
2 Weeks ago
ION - Red Hat Engineer, Italy

ION

Italy (Hybrid)
6 Months ago
The Walt Disney Company - Coordinator, Music Contract Administration

The Walt Disney Company

Burbank, California, United States (On-Site)
1 Week ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Aristocrat Gaming - Senior Global Marketing Researcher

Aristocrat Gaming

Las Vegas, Nevada, United States (Hybrid)
1 Month ago
Rockstar Games - Animation Systems Programmer

Rockstar Games

Carlsbad, California, United States (On-Site)
2 Months ago
1047 Games - Senior UI Artist

1047 Games

(Remote)
1 Day ago
Epic Games - Technical Designer in Animation

Epic Games

Vancouver, British Columbia, Canada (On-Site)
1 Month ago
Western Digital - Art Director & Studio Lead

Western Digital

Bengaluru, Karnataka, India (Hybrid)
2 Days ago
Solvative - ASP.NET Developer

Solvative

Ahmedabad, Gujarat, India (Remote)
4 Weeks ago
Tala - Senior Production Support Engineer

Tala

Manila, Metro Manila, Philippines (Hybrid)
1 Month ago
Powerintegration - MarCom Coordinator

Powerintegration

Shenzhen, Guangdong Province, China (On-Site)
3 Months ago
Volka - Gamedev Recruiter

Volka

Limassol, Limassol, Cyprus (On-Site)
11 Months ago
NVIDIA - Senior CAD Engineer, Physical Design

NVIDIA

Santa Clara, California, United States (On-Site)
1 Week ago

Get notifed when new similar jobs are uploaded

Jobs in Brazil

PwC - Banco de Talentos – Tax - Consultoria Tributária e Societária

PwC

São Paulo, State Of São Paulo, Brazil (On-Site)
7 Months ago
Google - Manager, gTech Ads Solutions

Google

São Paulo, State Of São Paulo, Brazil (On-Site)
2 Weeks ago
Epic Games - Treasury Analyst

Epic Games

Porto Alegre, State Of Rio Grande Do Sul, Brazil (On-Site)
3 Months ago
Iron Mountain - Archive Assistant

Iron Mountain

State Of São Paulo, Brazil (On-Site)
5 Hours ago
Wildlife Studios - Senior Product Manager

Wildlife Studios

São Paulo, State Of São Paulo, Brazil (On-Site)
1 Month ago
Evolution - Studio Support Specialist (Build Crew)

Evolution

São Paulo, State Of São Paulo, Brazil (On-Site)
1 Month ago
Betson Group - Social Media Coordinator (Sports)

Betson Group

State Of São Paulo, Brazil (On-Site)
21 Hours ago
Epic Games - Tester I

Epic Games

Porto Alegre, State Of Rio Grande Do Sul, Brazil (On-Site)
1 Month ago
Adyen - Account Manager (Affirmative Action for Black Community)

Adyen

São Paulo, State Of São Paulo, Brazil (On-Site)
6 Months ago
Epic Games - Designer Técnico Líder em Animação

Epic Games

Porto Alegre, State Of Rio Grande Do Sul, Brazil (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

Administrative Jobs

ION - VMware Engineer, Italy

ION

Italy (Hybrid)
6 Months ago
Mattel  Inc  - American Girl NYC - Personal Shopper Assistant (Seasonal)

Mattel Inc

New York, New York, United States (On-Site)
3 Weeks ago
Extreme Network - Cloud Database Administrator (9466)

Extreme Network

Toronto, Ontario, Canada (Hybrid)
6 Months ago
ByteDance - Payroll Analyst - HR Operations - Malaysia

ByteDance

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
4 Months ago
Next Level Business Services - Linux Scripting and Clear case SME Consultant

Next Level Business Services

Milwaukee, Wisconsin, United States (On-Site)
6 Months ago
PwC - Associate - IFS - Secretary and Admin

PwC

Jakarta, Jakarta, Indonesia (On-Site)
7 Months ago
Tesla - Service Advisor

Tesla

Zürich, Zurich, Switzerland (On-Site)
2 Months ago
Buckman - Payroll & Benefits Specialist

Buckman

Ghent, Flanders, Belgium (On-Site)
6 Months ago
Samsung Semiconductor - Staff Software Engineer – Storage Systems & Protocols

Samsung Semiconductor

San Jose, California, United States (Hybrid)
3 Months ago
Lionsgate Games - Coordinator, Global Marketing

Lionsgate Games

Santa Monica, California, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded