Executive Assistant I

2 Months ago • 3 Years +

Job Summary

Job Description

Zinnia is seeking a highly organized and proactive Executive Assistant to support the Chief Technology Officer (CTO). This role involves managing the CTO's calendar, arranging domestic and international travel, processing expense reports using Concur, and maintaining efficient communication workflows. The Executive Assistant will act as a key liaison between clients, partners, vendors, and internal teams, ensuring important initiatives stay on track. Responsibilities include conducting research, prioritizing tasks, suggesting process improvements, and assisting with event planning for team building, workshops, and board meetings. The ideal candidate will be a strong team player, comfortable in a fast-paced, entrepreneurial environment, capable of multitasking, problem-solving, and handling confidential information with discretion.
Must have:
  • Minimum 3+ years of experience supporting a C-level executive
  • College degree required
  • Strong organizational and attention to detail skills
  • Excellent written and verbal communication skills
  • Proficiency in Outlook, Microsoft Office Suite, Adobe, Slack, Concur
  • Ability to work independently with initiative
  • Proven ability to handle sensitive information discreetly
  • Team-focused perspective
Good to have:
  • Experience in an entrepreneurial or start-up environment
  • Positive and forward-thinking attitude
  • Adaptable to change in a fast-paced environment
Perks:
  • Collaborate with smart, creative professionals
  • Deliver cutting-edge technologies, deeper data insights, and enhanced services

Job Details

WHO WE ARE:

Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO YOU ARE:

The Executive Assistant to the CTO is a strong team player with experience supporting C-suite executives in an entrepreneurial or start-up environment. You can multitask, prioritize, demonstrate exceptional organization, and take ownership over your assignments. You thrive in a mission-driven culture, supporting collaboration and thinking outside the box. You can easily adapt to change in a fast-paced environment and demonstrate a practical approach to problem solving. No task is too big or small.

WHAT YOU’LL DO:  

  • Work closely with the CTO and first assistant to help manage an ever-changing calendar.
  • Arrange detailed domestic and international travel plans.
  • Track expenses and compile expense reports for the CTO using Concur.
  • Maintain a highly organized system to help manage important correspondence and sustain an efficient internal workflow.
  • Act as “the glue” between clients, partners, vendors, and internal associates, keeping important initiatives on track and communication streamlined.
  • Conduct appropriate research, prioritization and follow ups on incoming and upcoming tasks, and determine appropriate course of action.       
  • Suggest and implement ways to improve processes to help workflow efficiency.
  • Develop plans and help manage events such as team building off-sites, workshops and board meetings.
  • Assist with personal tasks as needed.

WHAT YOU’LL NEED:  

  • Minimum of 3+ years professional experience with experience supporting a C-level executive.
  • College degree required.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Outstanding communications skills, both written and verbal, as well a professional presence to liaise with other executives, clients, partners, and colleagues at all levels.
  • Positive and forward-thinking attitude; actively seeking solutions and opportunities, unafraid to ask questions and propose change.
  • Computer Skills - Efficiency in Outlook, Microsoft Office Suites, Adobe, Slack, Concur and the ability to troubleshoot.
  • Ability to work independently with a high degree of self-initiative.
  • Proven ability to handle confidential and sensitive information with discretion.
  • Team focused perspective; assisting others and seeking help when needed.

WHAT’S IN IT FOR YOU?  

We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting-edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website at www.zinnia.com for more information. Apply by completing the online application on the careers section of our website.  We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. 

 

#LI-SC1

Similar Jobs

AGBO - Executive Assistant, Interactive

AGBO

Los Angeles, California, United States (On-Site)
3 Months ago
Saxo Bank - Corporate Action Specialist

Saxo Bank

Copenhagen, Denmark (On-Site)
1 Month ago
Electronic Arts - Fraud Analyst

Electronic Arts

Austin, Texas, United States (On-Site)
4 Months ago
Aptive - Payroll Specialist

Aptive

Spain (On-Site)
1 Month ago
Mcdonalds - Payroll Advisor

Mcdonalds

London, England, United Kingdom (Hybrid)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Zelis  - Team Lead, Data Analysis

Zelis

Hyderabad, Telangana, India (On-Site)
1 Month ago
MiQ - Account Manager

MiQ

Washington, District Of Columbia, United States (On-Site)
1 Month ago
Internet Brands - Advertising Account Specialist

Internet Brands

Los Angeles, California, United States (On-Site)
4 Months ago
Glean - Delivery Excellence Manager

Glean

Bengaluru, Karnataka, India (Hybrid)
1 Month ago
Clearwater Analytics - Insurance Accounting Senior Subject Matter Expert - Client Servicing

Clearwater Analytics

Boise, Idaho, United States (On-Site)
1 Year ago
DraftKings - Surveillance Associate

DraftKings

Nashua, New Hampshire, United States (On-Site)
1 Month ago
Syniverse - Principal Microsoft Infrastructure Engineer

Syniverse

San José Province, Costa Rica (On-Site)
1 Month ago
YouGov - Intern (m/f/d) - DA&I FMCG

YouGov

Nuremberg, Bavaria, Germany (On-Site)
3 Months ago
NinjaVan - Internship (Operation Excellence)

NinjaVan

Shah Alam, Selangor, Malaysia (On-Site)
10 Months ago
Netomi - Lead UX Designer

Netomi

Gurugram, India (Remote)
6 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Hyderabad, Telangana, India

Qube Cinema - Field Service Technician – Cinema Support

Qube Cinema

Assam, India (On-Site)
1 Month ago
bytedance - Solutions Architect

bytedance

Gurugram, Haryana, India (On-Site)
5 Months ago
Wrike - SDET (Java)

Wrike

Bengaluru, Karnataka, India (Hybrid)
1 Month ago
Philips - Senior Program Manager

Philips

Pune, Maharashtra, India (On-Site)
2 Months ago
Cricketpedia - Web Product Manager

Cricketpedia

Gurugram, Haryana, India (Remote)
2 Years ago
Jash entertainment  - Python Developer

Jash entertainment

Ahmedabad, Gujarat, India (On-Site)
4 Months ago
Valeo - Asia IT SSC Leader – User Environment and Support

Valeo

Chennai, Tamil Nadu, India (On-Site)
1 Month ago
Tide - IT Workplace Technology Engineer

Tide

Hyderabad, Telangana, India (On-Site)
1 Month ago
Shield AI - Talent Acquisition Recruiter - AI Hive

Shield AI

New Delhi, Delhi, India (On-Site)
4 Weeks ago
zeta - Senior UX Designer

zeta

Bengaluru, Karnataka, India (On-Site)
3 Months ago

Get notifed when new similar jobs are uploaded

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

Alpharetta, Georgia, United States (Hybrid)

Greenwich, Connecticut, United States (Hybrid)

Pune, Maharashtra, India (On-Site)

Gurugram, Haryana, India (On-Site)

Bridgewater, New Jersey, United States (Hybrid)

Alpharetta, Georgia, United States (Hybrid)

Greenwich, Connecticut, United States (Hybrid)

Greenwich, Connecticut, United States (Hybrid)

Greenwich, Connecticut, United States (Hybrid)

Bridgewater, New Jersey, United States (Hybrid)

View All Jobs

Get notified when new jobs are added by Zinnia