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Executive Assistant, Legal

New York, United States (Hybrid)

Executive Assistant, Legal

4 Months ago • 8 Years + • Legal

Job Summary

Job Description

PayPal is seeking an Executive Assistant to support two Vice Presidents in the Legal organization. You must be able to multi-task, handle sensitive information, and anticipate needs. Prior experience supporting senior-level leaders in a complex, fast-paced environment is essential.

Must have:

Senior Leader Support
Calendar Management
Meeting Coordination
Travel Arrangements

Good to have:

Notary Public
Publicly Traded Company
Budget Reporting
Professional Presentations

Perks:

Flexible Work
Employee Shares

6 skills required

6 skills required for this role

Add these skills to join the top 1% applicants for this job

foundation

excel

budget-management

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Job Details

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.

Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.

Job Description Summary:

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to revolutionize commerce globally to make moving money, selling and shopping, personalized and secure. 

PayPal’s innovative technology and approaches to payments, coupled with an increasingly complex and demanding legal and regulatory environment, provide robust career opportunities for attorneys motivated and driven by creative clients and a fast paced, cutting-edge culture. 

PayPal’s Legal Team is looking for an Executive Assistant to support two (2) Vice Presidents in the Legal organization. This individual must be capable of efficiently multi-tasking, at times under tight deadlines, and appropriately handling sensitive information. Success in this role also involves the ability to anticipate the needs of the VP’s and takes the initiative to solve problems independently, while displaying appropriate judgment. In addition, this individual will be expected to proactively identify opportunities to make the overall legal organization and leadership team operate more efficiently over the long term.

Job Description:

Detailed Job Responsibilities:

Calendars, Meetings and Team Processes:

Fully own, build and maintain the calendars of the primary executives you support. This includes advance planning, adjusting calendars to address urgent requests, managing incoming calendar emails and applying considered and appropriate judgment, including judgment about when to seek input direct from the executives you support.

Understand overall group priorities, and align schedules and meetings appropriately.

Actively support team and leadership meetings. This includes meeting coordination and logistics, such as ensuring technology availability, slide sharing, agenda distribution, as well as assisting with notes and follow-up actions.

Effectively and efficiently coordinate virtual and in-person off-sites for team and leadership meetings, including agenda, logistics, travel and special events.

Plan, coordinate and execute legal department events.

Consistently and proactively suggests and introduces new ways of working to improve effectiveness.

Travel and Expense:

Makes travel arrangements expeditiously, accurately and in a cost-effective manner.

Coordinates site visits (virtual and physical) of executives, including partnering with local legal leadership to develop a full itinerary (meeting times, special events, socials, dinners), transportation logistics and required travel documents.

Manages expense reports to ensure on-time submission with required detail and accuracy

Onboards suppliers, prepares and tracks purchase orders, invoice payments and expense reports to ensure accuracy and timely payments to suppliers.

Office Administration/general:

Maintain and update organizational charts, distribution lists and team meeting participants for the relevant legal teams.

Handle incoming & outgoing courier, inter-office mail and post, as well as supporting on outgoing correspondence.

Assist with registration and hosting any visitors coming to the site.

Support onboarding of new employees and AWFs.

Partner and network with other PayPal administrative assistants in order to collaborate, identify common challenges and opportunities for development, obtain information, solve problems and successfully navigate PayPal processes and policies.

Completes ad-hoc and/or on-going projects and special assignments that ranges from financial/budget reporting, professional presentations, information gathering, budget/process planning, and following-up on key meetings decisions.

Ensures absolute confidentiality of all sensitive information and communications.

Embody and role model PayPal’s Values, One Team Behaviors and champion PayPal Policies.

Provide general administrative support as required.

Requirements and Relevant Experience:

8+ years relevant work experience supporting senior level leaders in a complex, dynamic and fast-paced environment.

Bachelor’s Degree.

Notary Public experience or ability to become a Notary Public.

Proven ability to independently exercise sound judgment, prioritize appropriately, show initiative and problem solve.

Must have demonstrated strong interpersonal and communication skills (both written and verbal), to include speaking clearly and persuasively with all levels in the organization.

High degree of flexibility and adaptability; including the ability to work outside of regular business hours.

Outstanding planning & organizational skills and meticulous attention to detail.

Respect for confidentiality and discretion to properly handle sensitive information.

Ability to confidently interface with executive-level contacts inside and outside the company.

A “can-do” attitude that focuses on getting the job done in a highly collaborative and positive way.

Ability to work with a diverse group of colleagues that are located in different time zones.

Prior experience working for a publicly traded company preferred.

Advanced knowledge of MS Office and related tools, including Outlook, Excel, Word, Forms and PowerPoint with ability to create high quality presentations, spreadsheets, surveys and correspondence required.

Excellent time management skills and ability to adhere to deadlines.

Ability to work independently, meet deadlines in a fast-paced changing environment, and resolve issues with minimal supervision.

Must be results focused and highly energetic to drive the defined team and organizational goals.

Natural willingness to step up and take on projects/tasks necessary to support PayPal.

Exhibits professionalism, an attention to detail, and a high degree of integrity.

Additional Job Description:

Subsidiary:

PayPal

Travel Percent:

PayPal is committed to fair and equitable compensation practices.

Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience.

The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. For more information, visit https://www.paypalbenefits.com.

The U.S. national hourly pay range for this role is

$16 to $55

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit https://www.paypalbenefits.com.

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at paypalglobaltalentacquisition@paypal.com.

Belonging at PayPal:

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.

Any general requests for consideration of your skills, please Join our Talent Community.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don’t hesitate to apply.

Notice to Applicants and Employees who reside within New York City. Click here to view the notice.