Executive Assistant of Zone Business Manager Image Guided Therapy (IGT) CEE

Job Title

Job Description

In this role you will support Executive(s) in various highly complex tasks and strategic projects by assisting in administrative, organizational, and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures.

Job Responsibilities:

• Manages Executive(s)’ calendar, coordinating complex scheduling needs, ensuring alignment with key business priorities, and proactively identifying potential conflicts and handles high-priority meetings with global stakeholders and ensures that the Executive(s) remain informed on key timelines and milestones.

• Maintains and organizes records, files, and documents, both electronic and paper-based, for Executive(s).

• Ensures coordination of travel arrangements for Executive(s), including visa applications and booking flights, accommodations and transportation, while adhering to organization policies and budget constraints and ensures preparation of detailed itineraries and contingency plans.

• Ensures and oversees organization of high-profile events, workshops, and conferences, as required by the Executive(s) including preparing necessary materials, ensuring technical setup, overseeing all logistical elements, liaising with senior stakeholder etc. to deliver a well-managed and successful outcome.

• Processes expense reports by collecting, reviewing, and verifying receipts and documentation to ensure accuracy and compliance with organization policies and procedures and assists in managing budgets (including travel expenses) as directed by the Executive(s).

• Communicates announcements and important updates in a clear, concise and accurate way to and from Executive(s) within the department and organization employing a variety of channels such as emails, intranet posts, meetings, and instant messaging platforms for effective reach

• Supports in cooperation with Brand & Communication Team and/or Legal Council crisis communication to ensure that all stakeholders are kept informed.

• Serves as a liaison between the Executive(s) and other stakeholders by handling incoming and outgoing correspondence including emails, letters and phone calls with tact and diplomacy while ensuring prioritization and by screening visitors and acts as a gatekeeper, handling highly sensitive or confidential information with discretion.

• Assists in collecting and analyzing data to prepare comprehensive reports, presentations, and executive summaries, supporting informed decision-making at the highest level and creates complex draft letters, emails, office documents including meetings agendas, minutes and follow-up action items that align with the Executive(s)’ strategic objectives.

• Act as the coordinator in the daily operation of the Hungarian Philips Office, identifies opportunities for operational improvements, proposing and implementing changes to enhance efficiency and productivity.

You're the right fit if:

• High School Diploma, Vocational Education/ Bachelor's Degree in any relevant discipline or equivalent.

• Fluency in Hungarian and English languages, other languages will be preferred

• Literacy in Microsoft Office (Excel, Word, PowerPoint)

• Experience in supporting virtual teams

• Minimum 4 years of experience in Administrative Support, Clerical Support or equivalent

• Strong analytic, self-driven and problem-solving skills

• Detail-oriented

And also nice to have:

• Administrative Support, Data Analysis & Interpretation

• Stakeholder Management

• Event Operations, Reservation Management, Communication Management

• Budget Management, Financial Acumen

• Documentation & Reporting

• People Management

How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the company’s facilities.
Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.
Indicate if this role is an office/field/onsite role.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

Location: Budapest

Application Deadline: July 6th

How to apply: As this role involves international collaboration, please send your application in English (CV ).

#LI-EU