Executive Assistant, President of Motion Picture Production
Job Summary
Job Description
- 5+ years of administrative experience supporting senior executives
- Exceptional communication and organizational skills
- Proficiency in MS Office and Google Suite
- Ability to manage multiple priorities effectively
- Discretion and diplomacy in handling confidential information
- Knowledge of the entertainment industry landscape
- Experience with content-related research
- Ability to learn new software quickly
6 skills required
Job Details
Responsibilities
- Maintain consistent awareness of the President’s priorities and strategize schedules and communications accordingly
- Oversee President’s scheduling/calendar, coordinate external and internal meetings, events, and appointments (including arranging physical and/or virtual conference details, create agendas and materials, etc.)
- Handle other day-to-day tasks like email distributions, updating contact information, managing expense reports, note-taking, filing, ordering of supplies, etc.
- Perform meeting/event-related tasks (such as preparing agendas, identifying next steps, maintaining status reports, and communicating out as needed)
- Manage heavy call and email volume/screening, update call log
- Disseminate team communications (verbal and written)
- Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
- Organize and update shared databases and electronic filing systems
- Arrange detailed travel plans/bookings and itineraries as necessary
- Work cross-functionally with colleagues in various business units and communicate and collaborate effectively with internal and external stakeholders
- Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
- Responsible for sourcing and coordinating thoughtful gifts for clients, business partners, or employees on behalf of the executive, ensuring they are appropriate for the occasion and recipient while maintaining confidentiality and adhering to company policies
- Other administrative duties, projects, and workflows as required
- Serve as a representation of the President and Skydance to external parties, including in relation to transmitting correspondence/communication, welcoming guests, etc. Represent Skydance with diplomacy, sensibility, and thoughtfulness.
Requirements
- Bachelor’s degree preferred
- At least 5+ years of administrative experience supporting a senior executive in the entertainment business, preferably in a fast-paced, dynamic environment
- Ability to manage and track multiple high-priority tasks at once without letting things fall through the cracks – you are adept at prioritizing efficiently, managing time well, anticipating needs, meeting deadlines, and executing with precision and follow-through
- Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, and talent representatives (and/or their offices)
- Excellent written, verbal, and telephone skills
- High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, and Google Docs) with the ability to learn new software quickly
- Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
- Ability to give, receive, and implement feedback constructively
- Enthusiasm for the entertainment industry and knowledge of landscape (e.g. agencies, studios, producers, talent law firms)
- Familiarity with industry concepts, customs, and practices
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About The Company
About Skydance Media
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter.
About Skydance Interactive
Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA.
About Animation
In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly affects our daily lives. Split, directed by Vicky Jenson (Shrek) and written by Linda Woolverton, tells the story of Elian, a teenager who comes of age using her magical powers to defend her family when the opposing forces of light and darkness threaten to divide her kingdom. Nathan Greno (Tangled) is set to direct Powerless. The studio is located in Los Angeles, CA.
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