The Executive Assistant & Studio Team Coordinator provides comprehensive support to the GM of Studio SEA and Head of Operations APAC.  Responsibilities encompass administrative tasks, operational support, and organizational coordination. This involves managing calendars, scheduling meetings (local and international), processing purchase orders, coordinating travel arrangements (flights, hotels, visas), preparing expense reports, taking meeting minutes, and liaising with various teams and stakeholders across different time zones. The role also includes supporting department initiatives, managing document systems, and handling other general office duties as assigned. The ideal candidate will possess strong communication and organizational skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

<p>From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!</p><p>The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…</p><p>What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!</p>

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                <h4>Job Summary:</h4>  
                <div class="additional-field-value-razor"><p>DESCRIPTION:&nbsp;</p><p></p><p>The Executive Assistant &amp; Studio Team Coordinator provides support and assistance to the GM of Studio SEA and Head of Operations APAC across administrative, operational and organizational areas. This role will be responsible for all secretarial and administrative support, including communications and coordination with senior APAC GM leaders in the region and other internal stakeholders across SEA, as well as external parties. The candidate must enjoy a fast-paced, dynamic environment, be adept at documentation and planning, and be able to collaborate with a vast number of cross-functional teams across different stakeholders.</p><p></p><p>ESSENTIAL FUNCTIONS:</p><ul><li>Provide full secretarial and administrative support to the GM of Studio SEA, and Head of Operations APAC</li><li>Manage day-to-day calendar, including scheduling, coordinate department calendar; department meetings and events</li><li>Coordinate and act as the point of contact for local and overseas meetings and conference arrangements</li><li>Work with Casual Buyer Team to process purchase orders and invoice in SAP</li><li>Support all Studio team administration needs</li><li>Support administration and coordination of department initiatives and events</li><li>Provide logistics support for meeting arrangement</li><li>Distribute department information, materials and presentations, as required</li><li>Maintain efficient document filing systems (manually or electronically as applied)</li><li>Manage travel arrangements including booking of flights, ticketing, hotel reservation, visa application, airport/hotel transfer, etc.</li><li>Prepare and submit Travel and Entertainment (T&amp;E) claims using the internal tracking system</li><li>Attend and take minutes of meetings both in the office and at other locations, as required</li><li>Liaise with SEA Studio and Marketing leaders and teams to ensure follow up and that deadlines are met</li><li>Assist in coordinating important pieces of work/projects for the GM between her team and others in the organization as required</li><li>Other office duties and personal matters as and when assigned by the GM&nbsp;</li></ul><p></p><p>CORE SKILLS:</p><ul><li>Strong and responsive written and verbal communications and stakeholder management skills&nbsp;</li><li>Meticulous in managing financial paperwork and tracking</li><li>Intellectual rigour to operate in a fast-paced environment and dynamic team, with experience supporting complex tasks, documentation and assignments</li><li>Self-starters with experience working in multi-national companies and in high performing teams</li><li>Knowledge on corporate/business issues, office policies and technological advances</li><li>Collaborative and people skills – ability to work and adapt working style and communications with a wide variety of leaders and employees across different offices and time zones</li><li>Good attention to detail with scheduling and documentation</li><li>Client service mindset to support GM and Head of Ops&nbsp;</li><li>Multi-tasking skills and ability to juggle high intensity of activities and scheduling while remaining professional and calm at all times&nbsp;</li><li>Mature understanding of company and team confidentiality&nbsp;</li><li>Proactive mindset with suggestions to improve efficiencies with teams and scheduling</li></ul><p></p><p>DESIRED QUALIFICATIONS:</p><ul><li>At least 5 years secretarial/office administration experience serving senior executives in multi-national, corporate environments</li><li>Proficient in computer skills; Microsoft Outlook, MS Words, MS Excel, PowerPoint, Visio, SAP, etc.</li><li>Fluent in English (verbal &amp; written) and other native languages would be a plus</li><li>A good team player with strong interpersonal skills</li><li>Meticulous with good organizational and planning skills</li><li>Good etiquette, pleasant composure and a positive working attitude</li><li>Ability to work with minimum supervision and independently</li><li>Proven ability to work well in teams</li><li>Keen understanding of stakeholder management &amp; building organizational support</li><li>Detail oriented, pro-active and a self-starter</li></ul><p><br>The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.</p></div>
            
            
            
            
            
            
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Executive Assistant & Studio Team Coordinator