Executive Assistant to the Head of Artistic & Production Recruitment
Job Summary
Job Description
Titmouse is seeking an Executive Assistant to provide high-level administrative and scheduling support to the Head of Artistic & Production Recruitment. This hybrid role requires 2-3 days per week in the Burbank office with occasional visits to the Hollywood office. Responsibilities include managing complex schedules, coordinating communications, and providing support for recruiting events. The ideal candidate will possess exceptional communication and organizational skills, be highly proactive, detail-oriented, and capable of handling multiple priorities under pressure. Experience with Google Suite is essential, and familiarity with Airtable is highly desired. The role involves interaction with executives, management, and talent across all levels.
Must have:
- Exceptional communication skills
- Strong organizational skills
- Proficiency in Google Suite
- Ability to manage multiple priorities
- High attention to detail
Good to have:
- Understanding of Airtable
- Proficiency in Photoshop
- Knowledge of 2D/3D animation pipelines
7 skills required
Job Details
Titmouse is seeking an Executive Assistant to support the Head of Artistic & Production Recruitment with high-level administrative and scheduling support.
Reports to: Head of Artistic & Production Recruitment
Format: Hybrid, in Burbank office 2 - 3 days a week, with occasional visits to the Titmouse Hollywood office
KNOWLEDGE, SKILLS AND REQUIRED ABILITIES
- Exceptional communication skills, capable of interacting professionally with executives, management, internal and external talent at all levels.
- Strong organizational skills with the ability to prioritize and manage multiple tasks while maintaining high attention to detail and accuracy.
- Self-motivated, proactive, and highly organized, with a demonstrated ability to follow through on projects.
- Innovative, solutions-driven, and creatively minded, able to think outside the box in fast-paced environments.
- Ability to manage multiple priorities even under pressure.
- Ability to travel to recruiting events as needed.
- Proficiency in Google Suite.
DESIRED SKILLS
- Strong understanding of Airtable including automations and workflow optimization.
- Proficiency in Photoshop with some graphic design knowledge.
- General understanding of both 2D and 3D animation pipelines.
- 1 - 2 years of experience as an executive assistant or relevant role.
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