Executive Assistant to the Vice President, Product & Engineering
6 Months ago • 2 Years +
Product
Job Description
Zeta is seeking a dynamic and meticulous Executive Assistant to support the Vice President of Product & Engineering in Hyderabad. The role involves coordinating calendars, managing global travel arrangements including visa assistance, handling phone calls and correspondence, and maintaining follow-up systems for projects. The executive assistant will also conduct research projects, ensure accuracy and attention to detail, and manage meetings, social gatherings, and events. The ideal candidate should be proactive, possess strong analytical and communication skills, and be proficient in using spreadsheets and presentation software.
Good To Have:
- Prior experience with entrepreneurs
- Basic knowledge of project management tools (e.g., Jira)
- Experience with communication tools (e.g., Zoom, Microsoft Teams)
Must Have:
- Coordinate and maintain calendar
- Manage travel arrangements
- Follow-ups on projects
- Handle phone calls and emails
- Maintain confidentiality
- Manage projects and timelines
- Organize meetings and events
- Strong conceptual and analytical skills
- Excellent written and oral communication
- Process-oriented and documentation skills
- Proficient with MS Excel/Google Sheets
- Proficient with MS PowerPoint/Google Slides
- Intelligent with good logical reasoning
- Proactive with a go-getter attitude
Perks:
- People Must Grow philosophy
- Opportunities for continuous learning
- Work with talented individuals
- Diverse and inclusive culture
About Zeta
Zeta is a Next-Gen Banking Tech company that empowers banks and fintechs to launch banking products for the future. It was founded by Bhavin Turakhia and Ramki Gaddipati in 2015.
Our flagship processing platform - Zeta Tachyon - is the industry’s first modern, cloud-native, and fully API-enabled stack that brings together issuance, processing, lending, core banking, fraud & risk, and many more capabilities as a single-vendor stack. 20M+ cards have been issued on our platform globally.
Zeta is actively working with the largest Banks and Fintechs in multiple global markets transforming customer experience for multi-million card portfolios.
Zeta has over 1700+ employees - with over 70% roles in R&D - across locations in the US, EMEA, and Asia. We raised $280 million at a $1.5 billion valuation from Softbank, Mastercard, and other investors in 2021.
Learn more @ www.zeta.tech, careers.zeta.tech, Linkedin, Twitter
About the role
Zeta is looking for a dynamic and meticulous Executive Assistant to the Vice President - Product and Engineering - Zeta based out of Hyderabad.
Responsibilities
- Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.
- Manage travel arrangements for the Vice President (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)
- Follow-ups and Follow-throughs with internal teams.
- Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.
- Maintain strong follow-up systems for timely completion of projects/assignments and keeping him updated on any developments, status reports related to ongoing projects.
- Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
- Should be high on integrity and able to maintain confidentiality in day to day operations.
- Ability to manage projects - create detailed project plans, timelines, and schedules and ensure deadlines are met.
- Organizing and servicing Meetings, social gatherings and events.
- Remain up-to-date with the latest trends and events in the industry.
- Should have a Go Getter attitude and must be a team player.
Skills
- Strong conceptual thinker with strong analytical skills.
- Immaculate written and oral communication skills with the ability to take ownership of one's work.
- Process oriented: Demonstrable commitment to following processes, documentation etc.
- Proficient at using the Internet, and demonstrable technical aptitude / inclination
- Proficient with spreadsheets (MS Excel/Google Sheets) and slide decks (MS Powerpoint/Google Slides
- Intelligent with good logical reasoning.
- Proactive with a go-getter attitude.
- Willingness to operate remotely and at odd hours (if required).
- Prior experience working with successful entrepreneur(s) preferred.
Experience and Qualifications
- 2+ years of work experience preferably in Executive Assistant / Secretarial activities.
- Prior interaction with clients or stakeholders, handling inquiries, and managing expectations in a professional and timely manner.
- Basic knowledge and prior experience working on project management tools (e.g., Jira) is a plus.
- Experience with communication tools (e.g., Zoom, Microsoft Teams) is preferred.
Life At Zeta
At Zeta, we want you to grow to be the best version of yourself by unlocking the great potential that lies within you. This is why our core philosophy is ‘People Must Grow.’ We recognize your aspirations; act as enablers by bringing you the right opportunities, and let you grow as you chase disruptive goals.
#LifeAtZeta is adventurous and exhilarating at the same time. You get to work with some of the best minds in the industry and experience a culture that values the diversity of thoughts. If you want to push boundaries, learn continuously and grow to be the best version of yourself, Zeta is the place to be! Explore the life at zeta
Zeta is an equal opportunity employer
At Zeta, we are committed to equal employment opportunities regardless of job history, disability, gender identity, religion, race, marital/parental status, or other special status. We are proud to be an equitable workplace that welcomes individuals from all walks of life if they fit the roles and responsibilities.
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