Facilities Analyst

3 Weeks ago • All levels • Facility Management

Job Summary

Job Description

The Analista de Facilities will be responsible for supporting the smooth operation and efficiency of the office, acting as a focal point for various areas and processes. Key responsibilities include corporate travel organization, equipment logistics for new employees, infrastructure maintenance, supplier contract management, office supplies inventory control, administrative expense management, onboarding support, and event organization. The role involves collaboration with Operations, Finance, and Human Resources. The ideal candidate should be organized, detail-oriented, possess good communication skills, be proactive, and have the ability to solve problems. They should also be capable of working in a team, adaptable, and committed to meeting deadlines.

Must have:

Microsoft Office Suite proficiency, especially Excel.
Basic/Intermediate English proficiency.

Good to have:

Experience in purchasing and inventory management is a plus.

6 skills required

6 skills required for this role

Add these skills to join the top 1% applicants for this job

ms-office

excel

talent-acquisition

game-texts

mean

microsoft-office

Job Details

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

A Hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Qual a função da posição de Auxiliar de Facilities na Hogarth?

O(A) profissional será responsável por apoiar o bom funcionamento e a eficiência do escritório, atuando como ponto focal para diversas áreas e processos. Suas principais responsabilidades incluem:
- Viagens:
- Organização de viagens corporativas para funcionários, incluindo passagens, hospedagem, traslados e demais necessidades.
- Planejamento e logística de viagens para projetos de clientes, assegurando o cumprimento de prazos e orçamentos.
- Logística de Equipamentos:
- Logística de equipamentos para novos funcionários, desde a solicitação, compra até a entrega.
- Infraestrutura:
- Acompanhamento da manutenção predial, controle de acesso, segurança e demais serviços do escritório.
- Apoio à equipe de limpeza e manutenção, garantindo a qualidade dos serviços prestados.
- Fornecedores:
- Acompanhamento de contratos de fornecedores relacionados à manutenção do escritório, auxiliando no cumprimento dos acordos e na otimização de custos.
- Estoque:
- Controle de estoque de materiais de escritório, garantindo o abastecimento adequado e evitando desperdícios.
- Suporte Administrativo:
- Auxílio na gestão de despesas administrativas e na resolução de problemas de infraestrutura.
- Apoio à liderança do departamento de Facilities no cumprimento de suas funções.
- Onboarding:
- Participação no processo de onboarding de novos colaboradores, orientando sobre as regras e normas do escritório.
- Eventos:
- Organização de eventos em parceria com o departamento de Recursos Humanos.
- Colaboração:
- Trabalho em estreita colaboração com as áreas de Operações, Financeiro e Recursos Humanos.

Requisitos

Pacote Microsoft Office (especial bom nível de conhecimento em Excel).
Inglês básico/intermediário.
Experiência em gerenciamento de compras e estoque será um diferencial.

Habilidades Comportamentais:
Organização e atenção aos detalhes.
Boa comunicação verbal e escrita.
Proatividade e capacidade de resolução de problemas.
Habilidade para trabalhar em equipe e colaborar com diferentes áreas.
Flexibilidade e adaptabilidade para lidar com diferentes demandas.
Responsabilidade e comprometimento com prazos e resultados.

#LI-RP1

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact careers@hogarth.com if you need the job advert or form in another format.

Data

We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.

When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy st atement. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.