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Facilities Coordinator

Florida, United States (On-site)

Facilities Coordinator

2 Months ago • 3 Years + • Facilities Management

About the job

3 skills required for this role

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organisational

budget-management

organisational-skills

Job Description

Facilities Coordinator needed to oversee maintenance and operations of four buildings. Must have strong organizational skills, project management experience, and knowledge of MEP systems and relevant regulations. Experience with facilities management software and tools is also required.

Must have:

Facilities Management
MEP Systems
Project Management
Regulations Knowledge

Good to have:

Inventory Tracking
Vendor Coordination
Reporting Skills
Compliance Expertise

Perks:

On-site Operations
Emergency Response

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About the Role:

The Facilities Coordinator will oversee the maintenance and operations of four buildings across two different markets, ensuring that all facilities are properly maintained, compliant with regulations, and operationally efficient. The ideal candidate will help draft Standard Operating Procedures (SOPs), schedule all work orders, manage preventive maintenance plans, and handle compliance across all properties. This role will also involve creating and managing an inventory tracker and working closely with Facilities and General Managers to ensure facilities remain current and compliant with relevant standards.

Responsibilities:

Help draft, revise, and implement SOPs for various facilities management tasks, ensuring that operations are standardized and efficient
Schedule and prioritize all work orders to ensure timely completion and accurate documentation, while coordinating with the maintenance team to address urgent issues
Develop, implement, and manage a preventive maintenance schedule for all MEP systems and other critical assets
Ensure that maintenance tasks are performed on time and documented
Monitor and ensure compliance with local, state, and federal regulations, including safety standards, environmental regulations, building codes and prepare for and coordinate inspections
Develop and manage an inventory tracker for all equipment, tools, and supplies, ensuring that inventory levels are sufficient and all items are accurately documented
Coordinate with vendors to schedule repairs, maintenance, and inspections, ensuring that all work is completed to a high standard and remains within budget
Prepare and present weekly and monthly reports on work order status, preventive maintenance, compliance activities, and inventory levels to the VP of Facilities, as well as Facilities and General Managers
Work closely with the VP of Facilities, Facilities Managers, and General Managers to support the overall facilities management strategy and ensure seamless operations across all properties

Ideal Background

Preferred Bachelor’s degree in Facilities Management, Business Administration, or a related field
3+ years of experience in facilities management or a similar role
Strong organizational, project management, and communication skills
Knowledgeable in MEP systems, preventive maintenance, and relevant regulations
Proficient with facilities management software and tools
Capable of handling multiple tasks, prioritizing effectively, lifting up to 25 pounds, and standing or walking for extended periods
Available for after-hours emergency response as needed

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