Facilities Manager

1 Month ago • 3 Years + • Facility Management • $107,000 PA - $180,000 PA

Job Summary

Job Description

C3 AI is seeking an organized and proactive Facilities Manager to oversee global workplace operations, ensuring offices are safe, functional, and reflect a high-performance culture. The role involves managing day-to-day operations and long-term workplace initiatives in a fast-paced environment. Responsibilities include overseeing all office locations, managing the Facilities team, ensuring compliance with regulations and lease obligations, liaising with landlords and vendors, leading office moves and reconfigurations, managing vendor relationships and procurement, supporting workplace systems, developing and managing the Facilities budget, and coordinating internal events.
Must have:
  • Bachelor's degree with at least 3 years of experience in Facilities Management.
  • Proven track record managing multi-site operations.
  • Strong understanding of vendor management and lease compliance.
  • Excellent communication, problem-solving, and project management skills.
  • Proficiency with Microsoft Office suite.
  • Ability to work well with cross-functional teams.
  • Positive and professional attitude.
  • Ability to maintain confidentiality.
Good to have:
  • Experience managing office build-outs or large-scale facilities projects.
  • Familiarity with triple-net leases and enterprise coworking partnerships.
  • Experience with Coupa and/or budget management.

Job Details

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: C3 AI

C3 AI is looking for an organized and proactive Facilities Manager to lead workplace operations across our global office portfolio. In this role, you'll ensure our offices are safe, functional, and reflect our high-performance culture. The ideal candidate has experience managing both day-to-day facilities operations and long-term workplace initiatives in a dynamic, fast-paced environment.

As Facilities Manager, you'll oversee workplace operations and play a key role in ensuring a smooth and professional office experience across all C3 AI locations. This requires strong organizational and leadership skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time, on-site position based in our Redwood City, California headquarters.

Responsibilities:

  • Overseeing all aspects of workplace operations across C3 AI office locations, including headquarters and satellite offices.
  • Managing the Facilities team, including office managers, front desk personnel, and building engineers.
  • Ensuring each office environment remains clean, safe, fully functional, and in compliance with local regulations and lease obligations.
  • Serving as the primary liaison with landlords, building management, and external vendors to resolve maintenance issues and coordinate services.
  • Leading the planning and execution of office moves, reconfigurations, and space planning to support company growth.
  • Working with the internal procurement team to manage vendor relationships, including sourcing, contract negotiation, and performance oversight for services like janitorial, security, and food & beverage.
  • Supporting workplace systems, including ticketing platforms, office maps, emergency procedures, and employee resources.
  • Developing and managing the Facilities budget, including forecasting, procurement, and expense tracking.
  • Coordinating internal events and company-wide gatherings in partnership with cross-functional teams.
  • Managing tenant spaces and their ongoing needs.

Requirements:

  • Bachelor’s degree with at least 3 years of experience in Facilities Management, Workplace Operations, or Office Management, ideally in a high-growth or tech environment.
  • Proven track record managing multi-site operations and leading cross-functional workplace initiatives.
  • Strong understanding of vendor management, lease compliance, and office infrastructure.
  • Excellent communication, problem-solving, and project management skills.
  • Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
  • Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams.
  • Positive and professional attitude with the ability to adapt to changing demands.
  • Ability to maintain confidentiality and interface with all levels of personnel.

Preferred Qualifications:

  • Experience managing office build-outs, relocations, or large-scale facilities projects.
  • Familiarity with triple-net leases and enterprise coworking partnerships.
  • Experience with Coupa and/or budget management.

Candidates must be authorized to work in the United States without the need for current or future company sponsorship.

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About The Company

C3 AI is seeking highly skilled individuals with experience managing the creation and development of complex enterprise AI solutions, and a track record of driving ...Tysons, VAC3 AI is seeking an experienced professional to join our AI Solution Architecture team (post-sales). In this customer-facing role, you will have the opportunity to design, develop, ...

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